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Student Enrolment Checklists

About

The Student Enrolment Checklists explain how higher education and VET student enrolment data is stored and maintained in HEIMS.

 

During the standard student submission process, a number of enrolment elements are updated automatically when a new value is reported. However, other elements retain the first value reported to HEIMS. This checklist outlines the rules around how each enrolment element in your student submission is loaded to HEIMS. It lists the elements which may be automatically updated and those which retain their originally reported value.

This information will help you decide when you may need to submit an Enrolment Revision submission. In some circumstances the change you require may occur by simply including a new value in your next student submission.

If you need to submit an Enrolment Revision submission the Higher Education Student Enrolment and the VET Student Enrolment revision guides describe how to revise each of the enrolment elements.

Higher education enrolment data

 

Non updatable elements

Modifications to the first reported value for these elements must be coordinated through HEIMS
Element No. Element Name
E313 Student identification code
E307 Course code
E488 Commonwealth Higher Education Student Support Number (CHESSN)

Student attributes for which the first reported value is stored in HEIMS

Changes to these elements can only be made through the Enrolment Revisions submission.
Element No. Element Name
E314 Date of birth
E315 Gender code
E347 Year of arrival in Australia

Student attributes for which the latest reported value is stored in HEIMS

Any additional changes that may be required must be made through the Enrolment Revisions submission.
Element No. Element Name
E316 Aboriginal and Torres Strait Islander Code
E346 Country of birth code
E348 Language spoken at home code
E572 Year Left School

Course of study attributes for which the first reported value is stored in HEIMS

Changes to these elements can only be made through the Enrolment Revisions submission.
Element No. Element Name
E327 New basis for admission to current course
E369 Tertiary entrance score
E460 Previous RTS EFTSL
E465 Separation status of Higher Degree Research students
E476 Commencing location code of permanent home residence
E486 Name of suburb/town/locality
E487 Scholarship type code
E493 Highest educational participation prior to commencement
E573 Highest educational attainment of parent/guardian 1
E574 Highest educational attainment of parent/guardian 2

Course of study attributes for which the latest value is stored in HEIMS

Any additional changes that may be required must be made through the Enrolment Revisions submission.
Element No. Element Name
E561 Details of prior study for which credit/RPL was offered
E562 Field of education of prior VET study for which credit/RPL offered
E563 Level of education of prior VET study for which credit/RPL offered
E564 Type of provider where VET study was undertaken
E566 Credit /status Higher Education provider code
E560 Credit used Value
E565 Credit Offered Value

Elements for a specific reporting period for which the latest reported value is stored in HEIMS

Any additional changes that may be required must be made through the Enrolment Revisions submission.
Element No. Element Name
E319 Location code of term residence
E320 Location code of permanent home residence
E330 Type of attendance code
E386 Disability
E500 Overseas student fee for students subject to minimum indicative fee
E593 Higher degree by research end‑user engagement code

Note:

For details on how HEIMS will store values reported for E593 - Higher degree by research end–user engagement code check out our Guide on reporting E593.

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VET enrolment data

 

Non updatable elements

Modifications to the first reported value for these elements must be coordinated through HEIMS.
Element No. Element Name
E313 Student identification code
E307 Course code
E488 Commonwealth Higher Education Student Support Number (CHESSN)
E584 Unique Student Identifier

Student attributes for which the first reported value is stored in HEIMS

Changes to these elements can only be made through the VET Enrolment Revisions submission.
Element No. Element Name
E314 Date of birth
E315 Gender code
E347 Year of arrival in Australia

Student attributes for which the latest reported value is stored in HEIMS

Any additional changes that may be required must be made through the VET Enrolment Revisions submission.
Element No. Element Name
E316 Aboriginal and Torres Strait Islander Code
E346 Country of birth code
E348 Language spoken at home code

Course of study elements for which the first reported value is stored in HEIMS

Changes to these elements can only be made through the VET Enrolment Revisions submission.
Element No. Element Name
E327 New basis for admission to current course
E476 Commencing location code of permanent home residence
E486 Name of suburb/town/locality
E493 Highest educational participation prior to commencement
E575 Study Reason Identifier
E576 Labour Force Status Identifier

Course of study attributes for which the latest value is stored in HEIMS

Any additional changes that may be required must be made through the VET Enrolment Revisions submission.
Element No. Element Name
E561 Details of prior study for which credit/RPL was offered
E562 Field of education of prior VET study for which credit/RPL offered
E563 Level of education of prior VET study for which credit/RPL offered
E564 Type of provider where VET study was undertaken
E566 Credit /status Higher Education provider code
E560 Credit used Value
E565 Credit Offered Value

Elements for a specific reporting period for which the latest reported value is stored in HEIMS

Any additional changes that may be required must be made through the VET Enrolment Revisions submission.
Element No. Element Name
E319 Location code of term residence
E320 Location code of permanent home residence
E330 Type of attendance code
E386 Disability

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