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Revising Higher Education Unit of Study Completions (CU) data

The Unit of Study Completions submission allows you to revise completions data you have previously reported in this submission.

Revisions can be submitted to the department at any time after the original record(s) have been successfully submitted to HEIMS. It is best practice to revise your data shortly after an error has been identified so as not to disadvantage your students and your organisation. However revisions should be reported no later than the date for the verification of completions data.

Further information on revising completions data is also available in the Opens in a new window: Reporting completions data webinar presentation PDF (1.85MB) OR Reporting completions data webinar presentation PPTX (1.58MB).

If you can't find what you need to revise your data, contact us.

Revising unit of study completions data

How to revise unit of study completions data

The following section includes the information about how to revise the completions status for a unit of study you have previously reported on the Unit of study completions (CU) file.

The main component for revising unit of study completions data is the key elements. Key elements are the primary values that uniquely identify a record. HEIMS uses these to locate an existing record in the database.

To revise your data you will need to enter the same information for the key elements that was reported on the original record.

Key elements for a record on the Unit of study completions (CU) file are:

  • E313 (Student identification code)
  • E307 (Course code)
  • E354 (Unit of study code) and
  • E489 (Unit of Study Census date)

1. How to revise element 355

You can revise a record using the following process:

  1. Create a Unit of Study Completions submission in HEPCAT
  2. Add the record you want to revise with the new value for Unit of study completion status (element 355) to the Unit of study completions (CU) file
  3. Check that the key elements for the record are the same as originally reported
  4. Validate the file in HEPCAT and submit the data to the department
  5. Check your revised data in your HEIMS Online reports

2. How to revise elements: 307, 313, 354, 488, 489

The only element you can revise in the Unit of Study Completions submission is the Unit of study completion status (element 355).

If you need to revise one of the above elements that relate to the unit of study please see the Student Revision submission.


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Scope and structure guides

The Unit of Study submission includes data from one file – the Unit of study completions (CU) file.

The guides to the scope, structure and data elements for each file are available by selecting the buttons below.

 

Related Resources

Training

Training is offered throughout the year and you may register on our Training page and via our eNews. Our training page hosts training videos and webinar presentations on key topics which may be viewed at any time. We also offer webinar or face to face training tailored for your team or your organisation.

Toolkits

The Revising your data toolkit provides detailed information about the different processes to revise your data.

The Reporting with HEPCAT toolkit provides you with information about how to submit data with HEPCAT.