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Revising Higher Education Commencement Date (RC) data

The Commencement Date Revision submission allows you to revise the course of study commencement date you have previously reported for a student on the Load/liability (LL) file.

Revisions can be submitted to the department at any time after the original record(s) have been successfully submitted to HEIMS. It is best practice to revise your data as soon as possible after an error has been identified. However revisions should be reported no later than the quarterly submission dates.

Further information on commencement revisions is also available in the Opens in a new window: Commencement Date Revision Submission webinar presentation PDF (1.85MB) OR Commencement Date Revision Submission webinar presentation PPTX (1.58MB).

If you can't find the information you need to revise your data, contact us.

Revising commencement date data

How to revise commencement date data

This section explains the steps to follow to revise the course of study commencement date for a student.

The key elements for a record on the Commencement date revision (RC) file are:

You can revise the Course of study commencement date (element 534) using the following process:

  1. Create a Commencement Date Revision submission in HEPCAT
  2. Add the key elements to the Commencement date Revision (RC) file to identify the record
  3. Add the new value for Course of study commencement date (element 534)
  4. Validate in HEPCAT and submit the Commencement Date Revision submission
  5. Check the revised values in the Commencement Date Revisions summary report in HEIMS Online.

Elements 307 & 313

These elements cannot be revised through the Commencement Date Revision submission. Revisions to these elements need to be coordinated through the department. Contact HEIMS data collections.


Scope and structure guides

The Commencement Date Revision submission includes data from one file – the Commencement date revision (RC) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

Related Resources

Training

Training is offered throughout the year and you may register on our Training page and via our eNews. Our training page hosts training videos and webinar presentations on key topics which may be viewed at any time. We also offer webinar or face to face training tailored for your team or your organisation.

Toolkits

The Revising your data toolkit provides detailed information about the different processes to revise your data.

The Reporting with HEPCAT toolkit provides you with information about how to submit data with HEPCAT.