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TAC Data Elements Map

Introduction

The TAC University Applications and Offers Data Elements Map is based on Attachment C of the HEIMS Web Services Interface Technical Specifications. The map lists the data fields identified for the HEIMS Tertiary Admissions Centre submission process. This tables below provide a link between the business requirements in the technical specifications and the Applications and Offers data elements.


TAC Parent Schema Entities and related data elements

LoadApplicationsAndOffersSubmissionIn refers to transaction data that contains information about applications for admission to a higher education undergraduate award course submitted through a Tertiary Admissions Centre (TAC). It includes details about the applicant, preferences and offers made (refer 4.7.1 of the Technical Specifications).

There are five key parent schema entities – AoApplication, Applicant Name, AoAddress, Offer, Preference. The schema element names have been mapped to the associated data elements (refer Appendix C of the Technical Specifications). The key parent schema entities and their associated schema elements are listed below. Each schema element is linked to its related data element.

Please note it is important to refer to the Technical Specifications for information about all schema entities and schema data elements included in a submission.

The following list contains the meaning & usage of the headings in the data element map tables below.

Parent Schema Entity
The XSD Complex Type that contains this data element.
Each table below contains details of a single Parent Schema Entity.
Schema Element Name
The XSD Element in the Schema Entity that will be populated by this data element
Element Number
The element number in the Applications and Offers Submission Specifications
Width
The maximum number of characters that each text field can contain
Data Type
The type of the individual fields and information on the values that will be stored. The possible types are:
 
  • Numeric – a number either integer or where required fractional
  • Text – a variable length text string
  • Date – a string representing a valid date
Mandatory (Y or N)
Whether or not the individual field is mandatory or optional.
 
  • Y – the data item is mandatory, it must be provided before the set of information of which this field is a part can be successfully transferred to the department.
  • N – the data item is optional, it does not have to be provided before the set of information that this field is a part of can be successfully transferred to the department.
Note: Independent of whether or not a data item is mandatory or optional for the purpose of transferring the data to the department, other business rule cross checking that is applied during batch processing of the submission may require particular fields to contain particular values.

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AoAddress

Schema Element
Name

Element Number Width Data type Mandatory Restriction
AddressLine1 E406 38 Text Y Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ :
First character cannot be blank
AddressLine2 E407 38 Text N Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ :
First character cannot be blank
PostCode E409 4 Text N 0000-9999
LocalityName E466 27 Text Y Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ :
First character cannot be blank
StateCode E467 3 Text Y NSW, VIC, QLD, WA, SA, TAS, NT, ACT, AAT
CountryName E468 20 Text N Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ :
First character cannot be blank
CountryCode E728 4 Text N 0000-9999

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AoApplication

Schema Element Name

Element Number Width Data type Mandatory Restriction
BirthDate E314 10 Date Y YYYY-MM-DD
>= 1879
GenderCode E315 1 Text Y M, F, X
AtsiCode E316 1 Text N 2, 3, 4, 5, 9
PermanentHomeAddressLocationCode E320 5 Text Y 99999, A0001-9998, X1200-9299
YearOfArrival E347 4 Text N 0000, 0001, A998, A999, 1900-2099
SpokenHomeLanguageCode E348 4 Text N 0001, 9998, 9999, 1000-1199, 1300-9799
CitizenshipStatusCode E358 1 Text Y 1, 2, 3, 8
TertiaryEntranceScore E369 3 Text N 001, 998, 999, 030-100
CHESSN E488 10 Text N E488 (CHESSN) if NOT NULL or ZZZZZZZZZZ must be a valid string:(1000000000 to 9999999999)
HighestEducationalParticipation E493 6 Text Y
(detailed submission)

N
(preliminary submission)
First 2 digits must be: 02, 03, 04, 05, 07, 08, 09, 10, 11
If first 2 digits are 09, last 4 digits must be 0000, otherwise last 4 digits must be in range 1950-2099, or 9999
ApplicationIdentificationCode E700 20 Text Y Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ :
First character cannot be blank
ApplicationStatusCode E701 1 Text Y 1, 2
AustralianYear12ResultsCode E702 2 Text N 01, 02, 03, 04, 05, 06, 07, 08, 09, 10
InternationalBaccalaureateAggregateScore E710 2 Text N 21-45, 99
InterstateTransferIndex E711 5 Text N 00.00-99.95
OverallPosition E729 2 Text N 01-25, 99
PriorPostGraduateCourseCodeYear E730 5 Text N First digit: 1, 2, 3
If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999
PriorBachelorDegreeCourseCodeYear E731 5 Text N First digit: 1, 2, 3
If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999
PriorHeSubDegreeCourseCodeYear E732 5 Text N First digit: 1, 2, 3
If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999
PriorVetSubDegreeCourseCodeYear E733 5 Text N First digit: 1, 2, 3
If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999
PriorVetAwardCourseCodeYear E734 5 Text N First digit: 1, 2, 3
If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999
PriorVetSecondaryEducationCourseCodeYear E735 5 Text N First digit: 1, 2
If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999
PriorSchoolSecondaryEducationCourseCodeYear E736 5 Text N First digit: 1, 2
If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999
PriorOtherCertificateQualificationCourseCodeYear E737 5 Text N First digit: 1, 2
If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999

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ApplicantName

Schema Element
Name

Element Number Width Data type Mandatory Restriction
FamilyName E402 30 Text Y Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ :
First character cannot be blank
GivenName E403 15 Text Y Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ :
First character cannot be blank
OtherGivenNames E404 30 Text N Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ :
First character cannot be blank

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Offer

Schema Element Name

Element Number Width Data type Mandatory Restriction
HigherEducationProviderCode E306 4 Text Y 0000-9999
CourseOfStudyTypeCode E310 2 Text Y 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13,14, 20, 21, 22, 30, 50, 60, 61, 80, 81, 99
OfferedCourseBasisForAdmissionCode E327 2 Text Y 01, 29, 31, 33, 34, 36, 37, 99
ModeOfAttendance E329 1 Text N 1, 2, 3
FieldOfEducationCode E461 6 Text Y 000000, 010000-129999
FieldOfEducationCodeSupplementary E462 6 Text Y 000000, 010000-129999
CourseCampusPostCode E559 5 Text N A0001-9998, X1200-9299
DateOffered E705 10 Date Y YYYY-MM-DD
IntakeDate E709 6 Numeric Y Year: 2009-2099
Month: 0-12
PreferenceOrdinalPosition E713 2 Text Y 00-99
ResponseCode E723 1 Text N 1, 2, 3, 4, 5, 6
SectorCode E724 1 Text Y 1, 2, 3, 4

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Preference

Schema Element Name

Element Number Width Data type Mandatory Restriction
HigherEducationProviderCode E306 4 Text Y 0000-9999
CourseOfStudyTypeCode E310 2 Text Y 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13,14, 20, 21, 22, 30, 50, 60, 61, 80, 81, 99
ModeOfAttendance E329 1 Text N 1, 2, 3
FieldOfEducationCode E461 6 Text N 000000, 010000-129999
FieldOfEducationCodeSupplementary E462 6 Text N 000000, 010000-129999
CourseCampusPostCode E559 5 Text N A0001-9998, X1200-9299
IntakeDate E709 6 Numeric Y Year: 2009-2099
Month: 0-12
PreferenceOrdinalPosition E713 2 Text Y 00-99
SectorCode E724 1 Text Y 1, 2, 3, 4

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RequestControlTable

Schema Element Name

Width Data type Mandatory Restriction
RequestId 36 Text Y  
ClientOrganisationCode 4 Text Y Must match the client organisation code of the logged on user
RequestLocalDateTime   Date-Time Y YYYY-MM-DDTHH:mm:SS.s +zzzz
See Opens in a new window: http://www.w3.org/TR/xmlschema-2/#dateTime

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SubmissionMetadata

Schema Element Name

Width Data type Mandatory Restriction
SubmissionReferenceYear 4 Text Y Current year or next year
SubmissionReportingPeriod 1 Text Y 1-5
SubmissionNumber 1 Numeric Y  

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