## On this page

## Introduction

The TAC University Applications and Offers Data Elements Map is based on Attachment C of the HEIMS Web Services Interface Technical Specifications. The map lists the data fields identified for the HEIMS Tertiary Admissions Centre submission process. This tables below provide a link between the business requirements in the technical specifications and the Applications and Offers data elements.

## TAC Parent Schema Entities and related data elements

*LoadApplicationsAndOffersSubmissionIn* refers to transaction data that contains information about applications for admission to a higher education undergraduate award course submitted through a Tertiary Admissions Centre (TAC). It includes details about the applicant, preferences and offers made (refer 4.7.1 of the Technical Specifications).

There are five key parent schema entities – AoApplication, Applicant Name, AoAddress, Offer, Preference. The *schema element* names have been mapped to the associated data elements (refer Appendix C of the Technical Specifications). The key parent schema entities and their associated schema elements are listed below. Each *schema element* is linked to its related data element.

Please note it is important to refer to the Technical Specifications for information about all schema entities and schema data elements included in a submission.

The following list contains the meaning & usage of the headings in the data element map tables below.

- Parent Schema Entity
- The XSD Complex Type that contains this data element.

Each table below contains details of a single Parent Schema Entity. - Schema Element Name
- The XSD Element in the Schema Entity that will be populated by this data element
- Element Number
- The element number in the Applications and Offers Submission Specifications
- Width
- The maximum number of characters that each text field can contain
- Data Type
- The type of the individual fields and information on the values that will be stored. The possible types are:

- Numeric – a number either integer or where required fractional
- Text – a variable length text string
- Date – a string representing a valid date

- Mandatory (Y or N)
- Whether or not the individual field is mandatory or optional.

- Y – the data item is mandatory, it must be provided before the set of information of which this field is a part can be successfully transferred to the department.
- N – the data item is optional, it does not have to be provided before the set of information that this field is a part of can be successfully transferred to the department.

## AoAddress

Schema Element |
Element Number | Width | Data type | Mandatory | Restriction |
---|---|---|---|---|---|

AddressLine1 | E406 | 38 | Text | Y | Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ : First character cannot be blank |

AddressLine2 | E407 | 38 | Text | N | Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ : First character cannot be blank |

PostCode | E409 | 4 | Text | N | 0000-9999 |

LocalityName | E466 | 27 | Text | Y | Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ : First character cannot be blank |

StateCode | E467 | 3 | Text | Y | NSW, VIC, QLD, WA, SA, TAS, NT, ACT, AAT |

CountryName | E468 | 20 | Text | N | Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ : First character cannot be blank |

CountryCode | E728 | 4 | Text | N | 0000-9999 |

## AoApplication

Schema Element Name |
Element Number | Width | Data type | Mandatory | Restriction |
---|---|---|---|---|---|

BirthDate | E314 | 10 | Date | Y | YYYY-MM-DD >= 1879 |

GenderCode | E315 | 1 | Text | Y | M, F, X |

AtsiCode | E316 | 1 | Text | N | 2, 3, 4, 5, 9 |

PermanentHomeAddressLocationCode | E320 | 5 | Text | Y | 99999, A0001-9998, X1200-9299 |

YearOfArrival | E347 | 4 | Text | N | 0000, 0001, A998, A999, 1900-2099 |

SpokenHomeLanguageCode | E348 | 4 | Text | N | 0001, 9998, 9999, 1000-1199, 1300-9799 |

CitizenshipStatusCode | E358 | 1 | Text | Y | 1, 2, 3, 8 |

TertiaryEntranceScore | E369 | 3 | Text | N | 001, 998, 999, 030-100 |

CHESSN | E488 | 10 | Text | N | E488 (CHESSN) if NOT NULL or ZZZZZZZZZZ must be a valid string:(1000000000 to 9999999999) |

HighestEducationalParticipation | E493 | 6 | Text | Y (detailed submission) N (preliminary submission) |
First 2 digits must be: 02, 03, 04, 05, 07, 08, 09, 10, 11 If first 2 digits are 09, last 4 digits must be 0000, otherwise last 4 digits must be in range 1950-2099, or 9999 |

ApplicationIdentificationCode | E700 | 20 | Text | Y | Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ : First character cannot be blank |

ApplicationStatusCode | E701 | 1 | Text | Y | 1, 2 |

AustralianYear12ResultsCode | E702 | 2 | Text | N | 01, 02, 03, 04, 05, 06, 07, 08, 09, 10 |

InternationalBaccalaureateAggregateScore | E710 | 2 | Text | N | 21-45, 99 |

InterstateTransferIndex | E711 | 5 | Text | N | 00.00-99.95 |

OverallPosition | E729 | 2 | Text | N | 01-25, 99 |

PriorPostGraduateCourseCodeYear | E730 | 5 | Text | N | First digit: 1, 2, 3 If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999 |

PriorBachelorDegreeCourseCodeYear | E731 | 5 | Text | N | First digit: 1, 2, 3 If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999 |

PriorHeSubDegreeCourseCodeYear | E732 | 5 | Text | N | First digit: 1, 2, 3 If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999 |

PriorVetSubDegreeCourseCodeYear | E733 | 5 | Text | N | First digit: 1, 2, 3 If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999 |

PriorVetAwardCourseCodeYear | E734 | 5 | Text | N | First digit: 1, 2, 3 If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999 |

PriorVetSecondaryEducationCourseCodeYear | E735 | 5 | Text | N | First digit: 1, 2 If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999 |

PriorSchoolSecondaryEducationCourseCodeYear | E736 | 5 | Text | N | First digit: 1, 2 If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999 |

PriorOtherCertificateQualificationCourseCodeYear | E737 | 5 | Text | N | First digit: 1, 2 If 1st digit is 1, last 4 must be 0000, otherwise last 4 must be in range 1900-2099, or 9999 |

## ApplicantName

Schema Element |
Element Number | Width | Data type | Mandatory | Restriction |
---|---|---|---|---|---|

FamilyName | E402 | 30 | Text | Y | Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ : First character cannot be blank |

GivenName | E403 | 15 | Text | Y | Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ : First character cannot be blank |

OtherGivenNames | E404 | 30 | Text | N | Can contain any of the following: A-Z, a-z, 0-9, (space) & ‘ ( ) , - . / [ ] _ : First character cannot be blank |

## Offer

Schema Element Name |
Element Number | Width | Data type | Mandatory | Restriction |
---|---|---|---|---|---|

HigherEducationProviderCode | E306 | 4 | Text | Y | 0000-9999 |

CourseOfStudyTypeCode | E310 | 2 | Text | Y | 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13,14, 20, 21, 22, 30, 50, 60, 61, 80, 81, 99 |

OfferedCourseBasisForAdmissionCode | E327 | 2 | Text | Y | 01, 29, 31, 33, 34, 36, 37, 99 |

ModeOfAttendance | E329 | 1 | Text | N | 1, 2, 3 |

FieldOfEducationCode | E461 | 6 | Text | Y | 000000, 010000-129999 |

FieldOfEducationCodeSupplementary | E462 | 6 | Text | Y | 000000, 010000-129999 |

CourseCampusPostCode | E559 | 5 | Text | N | A0001-9998, X1200-9299 |

DateOffered | E705 | 10 | Date | Y | YYYY-MM-DD |

IntakeDate | E709 | 6 | Numeric | Y | Year: 2009-2099 Month: 0-12 |

PreferenceOrdinalPosition | E713 | 2 | Text | Y | 00-99 |

ResponseCode | E723 | 1 | Text | N | 1, 2, 3, 4, 5, 6 |

SectorCode | E724 | 1 | Text | Y | 1, 2, 3, 4 |

## Preference

Schema Element Name |
Element Number | Width | Data type | Mandatory | Restriction |
---|---|---|---|---|---|

HigherEducationProviderCode | E306 | 4 | Text | Y | 0000-9999 |

CourseOfStudyTypeCode | E310 | 2 | Text | Y | 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13,14, 20, 21, 22, 30, 50, 60, 61, 80, 81, 99 |

ModeOfAttendance | E329 | 1 | Text | N | 1, 2, 3 |

FieldOfEducationCode | E461 | 6 | Text | N | 000000, 010000-129999 |

FieldOfEducationCodeSupplementary | E462 | 6 | Text | N | 000000, 010000-129999 |

CourseCampusPostCode | E559 | 5 | Text | N | A0001-9998, X1200-9299 |

IntakeDate | E709 | 6 | Numeric | Y | Year: 2009-2099 Month: 0-12 |

PreferenceOrdinalPosition | E713 | 2 | Text | Y | 00-99 |

SectorCode | E724 | 1 | Text | Y | 1, 2, 3, 4 |

## RequestControlTable

Schema Element Name |
Width | Data type | Mandatory | Restriction |
---|---|---|---|---|

RequestId | 36 | Text | Y | |

ClientOrganisationCode | 4 | Text | Y | Must match the client organisation code of the logged on user |

RequestLocalDateTime | Date-Time | Y | YYYY-MM-DDTHH:mm:SS.s +zzzz See Opens in a new window: http://www.w3.org/TR/xmlschema-2/#dateTime |

## SubmissionMetadata

Schema Element Name |
Width | Data type | Mandatory | Restriction |
---|---|---|---|---|

SubmissionReferenceYear | 4 | Text | Y | Current year or next year |

SubmissionReportingPeriod | 1 | Text | Y | 1-5 |

SubmissionNumber | 1 | Numeric | Y |