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VET Student Enrolment Summary Report

How to read this report

Unique student record

The concept of Major course is utilised in these reports where a student is enrolled in more than one course. The Major course is identified in order to select a unique set of characteristics for each student and is defined as the course with the greatest Equivalent Full‑Time Student Load (EFTSL).

If there is more than one course with the same EFTSL, the selected course is based on alpha/numeric sorting (ascending) of the Course code (E307).

Field Coding notes
Gender Gender is determined on the basis of the first value reported on Gender code (E315). For example, if a student is first reported as Male and then in a subsequent submission is reported as Female, the original classification of Male is maintained. If the original value has been revised, the revised value is used.
Citizenship Value reported in Citizen/resident indicator (E358):
 
  • If multiple values exist, the one with the most recent census date is used.
  • If there are multiple records with the same census dates, the one with the lowest value is used.
Indigenous Status

Value reported for Aboriginal and Torres Strait Islander code (E316):

  • 2 (non indigenous),
  • 3 (Aboriginal origin but not Torres Strait Islander),
  • 4 (Torres Strait Islander origin but not Aboriginal),
  • 5 (Both Aboriginal and Torres Strait Islander origin) or
  • 9 (No Information)
Subsequent reported E316 values for a student have the following updating rules:

If the original reported value is 9 (no information) the record will be updated with any new value (2, 3, 4 or 5).
 
  • If the original reported value is 2 (non indigenous) the record will only be updated with the new value if it is 3, 4 or 5 (indigenous).
  • If the original reported value was 3, 4 or 5 (indigenous) HEIMS will only update the record if a new indigenous value is reported:
    • 3 will be updated to 4 or 5
    • 4 will be updated to 3 or 5
    • 5 will be updated to 3 or 4
  • A value of 3, 4 or 5 will not be updated if the new reported value is 2 or 9.
Level of Course Value reported on Course of study type code (E310) for the selected reporting period year.
Mode of Attendance The Mode of attendance code (E329) value is derived at the course level based on the individual values reported for each Unit of study code (E354). If there is only one Mode of attendance code (E329) for a student over the period the reported value is used, otherwise the value is set to "multi‑modal".
Broad Field of Education Value reported on Field of education code (E461)
Type of Attendance The reported value for Type of attendance code (E330) is used.
  • If E330 = 1 - The student is counted as full‑time
  • If E330 = 2 - The student is counted as part‑time
If different values are reported for both reporting periods in a year, the code from the latest period is used.
Disability Value reported on Disability (E386):
 
  • If different values are reported for both reporting periods in a year, the code indicating a disability is used.

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