Go to top of page

New version of HEPCAT

A new version of HEPCAT will be available on 5 March 2015. What's changed this time?


Please note that all HEIMS systems will be unavailable on 4 March for the new release to be migrated to production.

The key change in this release is the introduction of the Student Concordance submission. The Student Concordance submission will enable you to link two Student Identification codes (element 313) you have previously reported to HEIMS for the same student. Prior to this release student concordances could only be processed with assistance of the department.

You may notice some slight delays when opening HEPCAT for the first time after installing a new version, as your latest course data is copied from HEIMS to HEPCAT.

Other changes in this release

The other key HEPCAT changes in this release include:

  • Validation 1314 on the Enrolment (EN) and VET Enrolment (VEN) files has been modified to work as specified.
  • Validation 7037 on the Load/Liability (LL) and Revised Load/Liability (RL) has been added to prevent domestics students being reported against overseas Student Status codes (element 490)

Full details of all new HEPCAT and HEIMS functionality and a list of all new and updated validations, is in the release notes available on the Reporting with HEPCAT toolkit.

Are you having difficulties installing the latest version of HEPCAT? Our common issues page may help you resolve these issues. If you find that the issues are still occurring please contact our team for further assistance.

Back up your database

When a new version of HEPCAT is released we invariably receive calls from distressed providers who didn't back up their database prior to installation. Please remember:

  • the department cannot replace your database if it is lost, deleted or corrupted. As we do not have access to your version of HEPCAT or the database on your computer we cannot replicate this for you.
  • your data administration processes should include regular back–ups of your HEPCAT database to protect against loss of data or system failure.

For information on backing up your database see part three of the HEPCAT user guide.

Return to eNews March 2015 / Return to top