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Announcements 2013

System outage 21 December 2018 - 2 January 2019

Dec 21

The MQ services that transfer TFN data will be unavailable from Friday, 21 December to 8.00 AM on Wednesday, 2 January 2019.

TCSI update - December 2018

Dec 12

The TCSI update - December 2018 is now available.

New HEPCAT and HEIMS release

Dec 11

A new version of HEPCAT and HEIMS will be released to production on Wednesday 12 December 2018.

The key changes to this release include the addition of new and modifications to existing validations to support the removal of the 25% FEE-HELP Loan fee for Table B providers. Due to the passage of the Higher Education Loan Program (HELP) changes - Sustainability Act in August.

All HEIMS systems will be unavailable from 12pm AEDT 11 December 2018 for the application update. The new version of HEPCAT will be available for download on 12 December 2018.

System outage 7 - 10 December 2018

Dec 7

The MQ services that transfer TFN data will be unavailable from 12.00 PM Friday, 7 December to 8.00 AM on Monday, 10 December 2018.

TCSI data element definitions for 2020

Nov 27

The 2020 Data framework and the Data element definitions for 2020 have been released on our TCSI Resources page, including:

  • updated element names for new and existing elements
  • coding notes for new and existing elements
  • elements marked as 'retired'
  • data type and width updates

Version 2.1 of the API specifications is scheduled for release on Tuesday 4 December. These specifications are currently being updated to align with the 2020 Element specifications and version 2.1 of the Data framework.

TFN verification system outage

Nov 20

The MQ services that transfer TFN data are currently unavailable. This is being treated as a priority and we hope to have the services restored by Wednesday 21 November.

2019 Reporting Requirements for the Higher Education Data Collections & Outcomes Paper

Oct 24

The 2019 reporting requirements for the Higher Education Data Collections were issued on 24 October 2018.

No system changes will be required.

The department has also released the Outcomes from the Redevelopment and Audit of the Higher Education Data Collection Discussion Paper.

As part of the 2019 requirements, the department has introduced two Field of Research indicator elements for Higher Degree by Research (HDR).

These elements will address the need for better HDR data identified in the Review of Australia's Research Training System undertaken by the Australian Council of Learned Academies (ACOLA).

All changes are included in 2019 Higher Education Data Collections data requirements and change control document.

If you have any queries relating to the 2019 data requirements, please contact us.

TCSI Developer update

Oct 22

Upcoming developer engagements

We need your help!
Your in-house developers and/or your software vendors need to plan how they will develop a solution to enable you to report using the TCSI solution.
Opens in a new window: Read more

TCSI B2G Interface specifications V2.0

Oct 8

Version 2.0 of the B2G API Specification has been finalised and is now available on request.
Opens in a new window: Read more

Security upgrade to HEIMS applications from 2 October 2018

Sep 25

As we advised in our July eNews, from 2 October 2018 the department will disable SSL 2.0/ SSL 3.0, TLS 1.0/1.1 and use TLS 1.2 instead for all HEIMS web applications and web services. These changes will affect the Education Portal, HEIMS Online, HEIMS Administration and HEIMS Web Services. This security upgrade will also apply to the reporting of Commonwealth Scholarships and Tertiary Admissions data through Web Services.

For more information on how to upgrade to TLS1.2 please refer to the "HEIMS Applications Upgrade – TLS Guide" available from the Systems and Access page. Also the documents that detail the technical specifications to use HEIMS Web Services for CHESSN allocation and entitlement checks, reporting Commonwealth Scholarships and Applications and Offers collection by Tertiary Admission Centres have been updated.

System outage 31 August - 3 September 2018

Aug 31

The MQ services that transfer TFN data will be unavailable from 4.00 PM Friday, 31 August to 9.00 AM on Monday, 3 September 2018.

System outage 27 - 30 July 2018

Jul 27

The MQ services that transfer TFN data will be unavailable from 4.00 PM Friday, 27 July to 9.00 AM on Monday, 30 July 2018.

Student Fact Sheet: Tax File Number (TFN) Mismatch

Jul 23

This fact sheet has been created by the department and the ATO to help you with managing students who are providing TFN details that are not passing the TFN verification process. You can give this fact sheet to your students to help them understand why they have to provide a TFN, what happens if the TFN is not valid and what the student needs to do to ensure that the TFN they are supplying can be validated.

HEPCAT Update Required

Jul 19

Due to a technical issue that affects the Past Course Completions submission in HEPCAT (Release 26 on July 11); a new version of HEPCAT is now available Friday 20 July.

All providers will be required to install this update prior to their next data submission.

We apologise for any inconvenience this may cause and appreciate your patience in this matter.

Read more

New HEPCAT and HEIMS release

Jul 6

A new version of HEPCAT and HEIMS will be released to production on Thursday 12 July 2018.

The key changes to this release include the addition of two new elements to higher education providers Past Course Completions file to support the monitoring of the Research Training System.

Read more


Jun 27

HEIMSHELP website has been moved to a Drupal platform and this move has changed the URLs within the site, any pages you may have book-marked will need to be updated to the new page.

If you have any difficulties with finding a specific page or document try the improved keyword search function available from every page or contact us at HEIMS.DataCollections [at] education.gov.au or 02 6240 7487

Invitation to the TCSI Roadshow

Jun 4

The Department of Education & Training and the Department of Human Services invite all higher education and VET Student Loans providers to join us to learn more about what's happening with TCSI and to share your insights with us.

Your software vendor or IT specialist who looks after your student administration system is also very welcome to join us for the day.

Register for the session you wish to attend at TCSI Roadshow June 2018.

System outage

May 4

The MQ services that transfer TFN data will be unavailable from 4.00 PM Friday, 4 May to 9.00 AM on Monday, 7 May 2018.

2017 Completions data is due no later than 30 April 2018

Apr 27

If your completions data is finalised by Monday 30 April we can provide you with your preliminary success and attrition rates for 2017 by Friday 4 May. This will help you ensure the data you verify by 15 May is correct.

Remember: As soon as you submit your last completions submission click "REFRESH" in your verification reports so that all your latest data is included in these reports.

2017 Data Verification sign off 15 May

Apr 27

Verification is the most important event in the reporting calendar.
This is your declaration to the department that all of the data you have submitted for the 2017 reporting year is complete and accurate.