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Transforming the Collection of Student Information

 

What's new with TCSI?

28 Feb 19: Our recent webinar presentations and recordings are available at Webinar presentations below:

5 Feb 19: The latest versions of the HE & VSL Data framework and the Data element specifications are now available under 2020 Reporting requirements.

The data framework and data element specifications have been updated to correct small errors and incorporate feedback on the draft versions released for comment last November.

HE & VSL Data framework updates:

  • Element list now included
  • Splitting of the Special interest course packet into two packets to reduce duplication within the Courses information group
  • Exit awards packet linked to the related course admission
  • Aggregated awards packet has had two missing element re‑added

Opens in a new window: HE & VSL Data framework v2.2 - tracked changes PDF or HE & VSL Data framework v2.2 - tracked changes XLSX
(changes tracked into v2.1 released November 2018)

Data element specifications updates:

  • Glossary of data types
  • E312 Special course code can be left blank where it is not a special course. This reduces reporting and aligns with the design of the collection
  • E330 Type of attendance code indicates how full‑time and part‑time are determined
  • E403 Student given name first clarifies what to report for students with only one name

Opens in a new window: 2020 Data element specifications v2.2 - tracked changes PDF or 2020 Data element specifications v2.2 - tracked changes DOCX
(changes tracked into v1.0 released November 2018. For tracking against elements in the current 2019 collection see TCSI Archive)

12 Dec 18: The TCSI update - December 2018 is now available.

 

 

What is Transforming the Collection of Student Information (TCSI)?

TCSI (pronounced 'taxi') is a joint project to transform how student information is collected.

Why we're doing it

The Department of Education & Training and the Department of Human Services (DHS) are working together with education providers to build a better solution.

The following graphic shows Benefits of the TCSI Project

For education providers it will: reduce duplication, be simpler and more intuitive to use, resolve system deficiencies and improve data availability. For students it will: Make DHS student claims simpler, improve payment accuracy and help maintain their student payment to complete their studies. TCSI

TCSI will provide solutions that will replace the Higher Education Provider Client Assistance Tool (HEPCAT) for all education providers and the Centrelink Academic Reassessment Transformation (CART) for universities.

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2020 Reporting requirements

Higher education requirements

* Please return any feedback to HEIMS.DataCollections [at] education.gov.au by 6 March 2019.

VET Student Loans requirements

* Please return any feedback to HEIMS.DataCollections [at] education.gov.au by 6 March 2019.

Data framework and element specs

Earlier versions of documents and past presentations can be found in the TCSI Archives section at the bottom of this page.

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Webinar presentations

Webinar - TCSI Into the Future - 3 Apr 2019

The recorded webinar is available at Opens in a new window: TCSI Into the Future.

This webinar provides information on:

  • the TCSI transition plan
  • key dates associated with the transition
  • reporting course outcomes, aggregated and exit awards
  • the 2020 university staff collection
Webinar - TCSI Into the Future - 3 Apr 2019

 

Webinar - Shining a Spotlight on Changes - 27 Feb 2019

The recorded webinar is available at Opens in a new window: Shining a Spotlight on Changes.

This webinar provides information on:

  • how to read and interpret the DRAFT 2020 Reporting Requirements documents
  • file structures for file uploads in portal and what is contained in response files
  • the outcomes of the December testing period for API developers
Webinar - Shining a Spotlight on Changes - 27 Feb 2019

 

Webinar - 2020 Reporting Requirements and portal follow up - 15 Feb 2019

The recorded webinar is available at Opens in a new window: 2020 Reporting Requirements and portal follow up.

This webinar provides information on:

  • changes to the data framework
  • UIDs and identifying elements and how they're used
  • changes to the element specs (from 2019 to 2020)
  • time based element reporting (effective dates and reporting year)
Webinar - 2020 Reporting Requirements and portal follow up - 15 Feb 2019

 

Webinar - TCSI portal demo - 07 Feb 2019

The recorded webinar is available at Opens in a new window: TCSI portal demo.

The portal demonstration outlines functionality including:

  • Uploading a file
  • Viewing the history of file uploads
  • Viewing individual records
  • Submitting and revising records (one at a time)
Webinar - TCSI portal demo - 07 Feb 2019

 

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How we're working with you

TCSI

The Department of Education & Training and DHS held workshops in 2016 and 2017 to develop the business plan for a new data solution. These workshops invited feedback from co-design contributors nominated by Universities Australia, ANUPCOPHE and ACTPET.

We released our discussion paper in January 2018 and received 60 responses.

Paper responses are being designed into the solution and are informing discussions on the data we collect.

Solution co‑design

The Department of Education & Training and DHS are working with our co‑design contributors to prepare advice and recommendations on:

  • the purposes and uses of data and scope of the collection
  • preferred methods and location of collection
  • data governance, privacy and access issues
  • resourcing and costs associated with the collection
  • co‑ordination and interaction of existing data and related initiatives

Our cohort of co‑design contributors was expanded in March 2018 to include:

  • Representatives from each group of universities, including the non‑affiliated universities
  • 4 Oracle (Peoplesoft) providers, 4 Tribal Callista providers, 4 Technology One providers and 5 providers who develop their own solutions internally
  • 5 non‑university providers
  • 7 dual providers, including 4 TAFEs
 

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How can I get involved?

You can keep up to date with proposed changes and discussions on this page. We will also keep you up to date with our regular newsletters. To sign up to our newsletters visit our eNews signup page.

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TCSI Archive

 

We recommend viewing this presentation in PowerPoint (PPSX) then clicking F5 so you can see the animations.

 
TCSI Roadshow feedback - webinar presentation

We recommend viewing this presentation in PowerPoint (PPTX) then clicking F5 so you can see the animations.

 
 
TCSI Proposed Solution

We recommend viewing this presentation in PowerPoint (PPSX) then clicking F5 so you can see the animations on the solution design.

 

If you require further information or assistance, please contact us.


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