The VET Course Completions (VCC) file contains information about all approved courses that have been completed by students eligible to apply for a VET student loan or VET FEE‑HELP assistance.
Timing of submissions is detailed in the reporting schedule for the relevant reporting year.
The submission date in the reporting schedule is the final date by which data should be received by the department. Data can be submitted prior to the due date.
The VCC file is the only file included in the VET Course Completions submission.
Submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT User Guide Part 2.
Information about the structure and the elements in the VCC file is in the structure guidelines for the relevant reporting year.
Each record in the VCC file must have a unique combination of values for:
- Student identification code (element 313)
- Course code (element 307)
- Reporting year and period code (element 415).
These elements are the key identifiers for a course completions record. A record to be revised will be matched on these elements.
There must be a related course on the VET Course of Study submission for the reporting year.
The VET Course Completions submission can also be used to revise previously submitted data. When revising a course completion record it must be submitted with the same key identifiers as originally reported.
Revised records can be submitted at any time. For detailed information on how to revise previously reported course completions data see the VET revision guides.
For more information about terms used in these guidelines see the glossary.