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558 HELP debt amount

Description

The HELP debt amount due for a unit of study or SA-HELP loan

Details

Version: 5.0
First year: 2015
Last year: -
Field name: HELP-DEBT
Element name: HELP debt amount

Code format:

Data Type: Numeric
Units: Numeric, right justified with leading and trailing zeros if needed
Width: 8

Classification

CODE MEANING
00000000 No Help debt
00000001 to 99999999 HELP debt amount including cents

Coding notes

General

Amounts for exempt students and overseas students need to be reported as 00000000. For FEE-HELP undergraduate courses and VET FEE-HELP courses this must exclude the loan Fee which is reported separately in E529 (Loan fee)

Values less than 10000000 must have leading and trailing zeros, NOT spaces. For example, $585 is to be expressed as “00058500” and $585.45 is to be expressed as “00058545”.

The amount reported should reflect the correct value for this element at the time of reporting, and should reflect what the provider has told the student. The department will validate this for consistency with all data for a student/course/unit of study census date.

Calculating the HELP debt for a unit of study on or after 1 January 2012

1. Student has no HELP debt for the unit of study:

If the value for Element 490 is not:
201, 220, 230, 231, 232, 233, 401, 402, 403 or 406
then the value for Element 558 (HELP debt) must be "00000000".

2. Student has HELP debt for the unit of study:

(i) HECS-HELP (Higher education Commonwealth supported students only)
  • Student makes upfront payment of greater than or equal to $500 AND less than 90% of the total sum charged.
    • If Element 490 (Student status code) = 201 then for all records for a student/course/unit of study census date, where the total E381 (Amount Paid Upfront) is >= $500.00 and less than 90% of E384 (Total amount charged); the E558 (HELP Debt) must equal E384 (Total Amount Charged) – E381 (Amount Paid Upfront) / 0.9.

OR

  • Student makes upfront payment of less than $500 and less than 90% of the total sum charged.
    • If Element 490 (Student status code) = 201 then for all records for a student/course/unit of study census date, where the total E381 (Amount Paid Upfront) is < $500.00 and less than 90% of the total sum charged; E558 (HELP Debt) must equal E384 (Total Amount Charged) – E381 (Amount Paid Upfront).
(ii) FEE-HELP and VET FEE-HELP
  • If Element 490 (Student status code) equals 230, 231, 232, 233, 401, 402, 403 or 406 and Element 558 (HELP debt) must equal Element 384 (Total amount charged) - Element 381 (Amount paid upfront).

3. Student has an SA-HELP debt:

  • Student deferred all or part of a service and amenities fee for a course of study through SA-HELP.
    • If E490 (Student status code) = 280, then the matching record in the Course of Study file must have E310 (Course of study type code) = 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, 20, 21, 22, or 30 and E558 (HELP debt) must equal E384 (Total amount charged) - E381 (Amount paid).

OR

  • Student deferred all or part of a service and amenities fee for a bridging course for an overseas trained professionals through SA-HELP.
    • If E490 (Student status code) = 281, then the matching record in Course of Study file must have with matching E307 (Course code) and year MUST have E310 (Course of study type code) = 50 and E558 (HELP debt) must equal E384 (Total amount charged) - E381 (Amount paid).

Calculating the Unit of study HELP debt prior to 1 January 2012

1. Student has no HELP Debt for the unit of study:

If the value for Element 490 (student status code) is not:
201, 220, 230, 231, 232, 233, 401, 402, 403 or 406
then the value for Element 558 (HELP debt) must be “00000000”.

2. Student has HELP debt for the Unit of study:

(i) HECS-HELP (Higher education Commonwealth supported students only)
  • Student makes upfront payment of greater than or equal to $500 AND less than 80% of the total sum charged.
    • If Element 490 (Student status code) = 201 then for all records for a student/course/unit of study census date, where the total E381 (Amount Paid Upfront) is >= $500.00 and less than 80% of the total sum charged; the E558 (HELP Debt) must equal E384 (Total Amount Charged) – E381 (Amount Paid Upfront) / 0.8

OR

  • Student makes upfront payment of less than $500 and less than 80% of the total sum charged.
    • If Element 490 (Student status code) = 201 then for all records for a student/course/unit of study census date, where the total E381 (Amount Paid Upfront) is < $500.00 and less than 80% of E384 (Total Amount Charged); E558 (HELP Debt) must equal E384 (Total Amount Charged) – E381 (Amount Paid Upfront).
(ii) FEE-HELP and VET FEE-HELP
  • If Element 490 (Student status code) equals 230, 231, 232, 233, 401, 402 or 403 the for all records for a student/course/unit of study census date, E558 (HELP debt) must equal E384 (Total amount charged) - E381 (Amount paid).

Please refer to the Glossary for further information about terminology used in this document.

Input files

Higher Education Student:

  • Student Load Liability (LL) & Revised Student Load Liability (RL)
  • SA-HELP (SA)

VET Student:

  • VET Student Load Liability (VLL) & Revised Student Load Liability (VRL)

Change History

Details of all versions of this data element can be found on its supporting information page.


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