The VET Enrolment Revisions submission enables providers to revise data that has been previously reported to the department on the VET Enrolment (VEN) file in the VET Student submission.
New enrolment records or records omitted from a previous VET Student submission can only be reported through a new VET Student submission.
VET enrolment revisions may be reported at any time. Multiple submissions may be reported throughout the year.
Timing of submissions is detailed in the reporting schedule for the relevant reporting year.
The VER file is the only file included in a VET Enrolment Revisions submission.
Submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT User Guide Part 2.
Information about the structure and the elements in the VER file is in the structure guidelines for the relevant reporting year.
Each record in the VER file must have the same unique combination of values previously reported for a student in a VET Student submission for:
- Student identification code (element 313)
- Course code (element 307)
- Reporting year and period code (element 415).
These elements are the key identifiers for a student’s enrolment record. A record to be revised will be matched on these elements. The VET enrolment revision process only requires reporting of the key identifiers for a student’s enrolment record and the values to be modified.
For detailed information on how to revise previously reported enrolment values see the VET FEE-HELP revision guides.
For more information about terms used in these guidelines see the glossary.