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Enrolment Revisions (ER) scope

Version Details

Version: 1.0
First Year: 2012
Last Year: 2013

Overview

The Enrolment Revisions Submission enables providers to revise student enrolment data that have previously been reported on the Enrolment File in the Student submission.

Only existing enrolment values can be modified in this submission.

Note:

  • New or omitted enrolment records can only be reported through the Student submission.
  • Enrolment records cannot be deleted from the HEIMS database.

Timing

Enrolment Revisions may be reported at any time. Multiple submissions may be reported throughout the year

Structure

The Enrolment Revisions Submission consists of a single ER file.

Information about the structure and the elements included in the ER Submission can be found in the structure document for the relevant reporting year.

Revisions to previously reported Enrolment records

Records in the ER submission must relate to a record previously reported in a Student submission.

Each record in the submission must have a unique combination of values for:

  • Student Identification Code (E313)
  • Course Code (E307)
  • Reporting Year/Period (E415)

These are the key identifiers for a student’s enrolment and uniquely identify each record. A record to be revised will be matched on these elements.

The enrolment revision process only requires the reporting of the key identifiers for the record and the values to be modified. Detailed information on how to revise each previously reported enrolment value is available in the Higher Education Student Data Collection Revision Guides – Student Enrolment (EN).

For more information about terms used in this document please refer to the Glossary.


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