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Higher Education Student - 2013 Data Requirements - Structure

2013 submissions

This page provides the 2013 reporting year submission guidelines. These include the scope, structure and data element guidelines for each data file you need to report.

You will report your data in a submission. Each submission of data you make to the department includes one or more files. The main submissions included in the Higher Education Student data collection is provided below. Select a submission for more information about the details of the file(s) that are included.

As part of your data requirements you will also need to allocate a CHESSN to some of your students. See the CHESSN toolkit for more information.

For all details of the data collection see the Higher Education Student Data Collection - 2013 Reporting Requirements.

Choose a submission below

Course of Study submission

The Course of Study submission includes data from one file only; the Course of Study (CO) file. Click on the button below for the information about the scope of the file, the file structure and data elements that it includes.

All higher education providers are required to report this submission.

Campus submission

The Campus submission includes data from one file only; the Campus (CM) file. Click on the button below for the information about the scope of the file, the file structure and data elements that it includes.

All higher education providers are required to report this submission.

Student submission

The Student submission includes data from three files; the Student Enrolment (EN) file, the Student Load Liability (LL) file and the Commonwealth Assisted Students - HELP Due (DU) file. Click the buttons below for information about the scope of each file and the file structure and data elements that it includes.

All higher education providers are required to report this submission.

Unit of Study Completions submission

The Unit of Study Completions submission includes data from one file only; the Unit of Study Completions (CU) file. Click on the button below for the information about the scope of the file, the file structure and data elements that it includes.

All higher education providers are required to report this submission.

Past Course Completions submission

The Past Course Completions submission includes data from one file only; the Past Course Completions (PS) file. Click on the button below for the information about the scope of the file, the file structure and data elements that it includes.

All higher education providers are required to report this submission.

SA‑HELP submission

The SA‑HELP submission includes data from two files; the SA‑HELP (SA) file and the Commonwealth assisted students (DU‑HELP Due) file. Click on the buttons below for the information about the scope of the file, the file structure and data elements that it includes.

All higher education providers are required to report this submission.

OS‑HELP submission

The OS‑HELP submission includes data from two files; the OS‑HELP (OS) file and the Commonwealth assisted students - HELP Due (DU) file. Click on the buttons below for the information about the scope of the file, the file structure and data elements that it includes.

Table A and B providers are required to report this submission.

Commonwealth Scholarship submission

The Commonwealth Scholarship submission includes data from one file; the Commonwealth Scholarship (CS) file. Commonwealth Scholarship submissions are made using either Opens in a new window: HEIMS Administration or Web Services. Information on using HEIMS Administration is in the Commonwealth Scholarships User Guide. The requirements for using Web Services are in the Commonwealth Scholarship Technical Specifications.

Click on the buttons below for the information about the scope of the file, the file structure and data elements that it includes.

Table A and B providers are required to report this submission.

Commonwealth Higher Education Student Support Number (CHESSN)

Click on the buttons below for the information about the scope of the file, the file structure and data elements that it includes.

Student Revision submission

Student load/liability data is revised using a Student Revision submission.

The Student Revision submission includes data from three files – the Revised load/liability (RL) file, the Student Revision (SR) file and the Commonwealth assisted students (DU – HELP Due) file. Click on the buttons below for information about the scope of each file and the file structure and data elements that it includes.

Additional information about revising load liability data is provided in the Revisions to Higher Education Student Load/Liability (LL) data guide in the Revising your data toolkit.

Enrolment Revision submission

Click on the buttons below for the information about the scope of the file, the file structure and data elements that it includes.

OS‑HELP Revisions submission

The OS‑HELP Revisions (OR) file is one of three files incorporated in the OS‑HELP Revisions submission. The other files are the Revised OS‑HELP (RO) file and Commonwealth Assisted Students (DU).

Click on the buttons below for the information about the scope of the file, the file structure and data elements that it includes.

Campus Deletion submission

Click on the buttons below for the information about the scope of the file, the file structure and data elements that it includes.

 

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