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VET FEE-HELP Data Collection - 2012 Data Requirements

2012 Reporting requirements of Ministerial Notice - 11 March 2011

Under subclause 24(1) of Schedule 1A of the Opens in a new window: Higher Education Support Act 2003 (HESA), a VET provider must give to the Minister such statistical and other information that the Minister by notice in writing requires.

The Ministerial Notice of 11 March 2011 provides details of the 2012 VET FEE‑HELP Data Collection for the 2012 Reporting Year, including links to relevant documents, and change control information. The update of 18 December 2012 provides details of the VET Enrolment Revisions (VER) submission.

Providers must monitor any changes to the data requirements which may be made from time to time. A summary of changes will also be advised to providers in the HEIMS Data Collections eNews.

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Submission of VET FEE‑HELP data

Compliance with the reporting requirements is a condition of continued approval as a VET provider under HESA. Approved VET providers will need to install and submit student data through the DEEWR software program, the Higher Education Provider Client Assistance Tool (HEPCAT).

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2012 VET FEE‑HELP Reporting Schedules

Reporting Schedule for the VET FEE‑HELP Data Collection for the 2012 reporting year.

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2012 Data Elements

This section provides specifications for the elements for which data are to be included in one or more of the files provided to DEEWR by VET Providers in the collection year.

The specifications for each elements are shown in these sections.

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2012 Scope and Structure Documents

This section provides the scopes and structures for files required for the VET Student Data Collection.

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VET File Naming Conventions

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Submission of provider and course information

Update April 2013 - Please note VITS and VET FEE‑HELP CHESSN Web Services are being decommissioned in May 2013.
Please see the eNews article for further information.

The Opens in a new window: VET FEE‑HELP IT System (VITS) is a web based IT application developed specifically for VET FEE‑HELP purposes. A downloadable user manual is available to assist users to navigate and use VITS.

VITS is used to:

  • seek approval as a VET provider (to offer VET FEE‑HELP to students);
  • submit credit transfer arrangements for eligible courses for approval;
  • view student Commonwealth assistance information relating to FEE-HELP balances and allocate Commonwealth Higher Education Student Support Numbers (CHESSNs);
  • provide schedules of tuition fee information;
  • enter, view and revise RTO payment estimate information; and
  • submit ongoing VET provider compliance information.

Please refer to Opens in a new window: VITS for further information.

Further information on HEPCAT is available at HEPCAT Support

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Technical Specifications for VET System CHESSN Web Services

Update April 2013 - Please note VITS and VET FEE‑HELP CHESSN Web Services are being decommissioned in May 2013.
Please see the eNews article for further information.

The purpose of these documents is to provide technical information and guide to making web service calls between VET Providers and VET FEE‑HELP IT System (VITS).


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