Go to top of page

Electronic Commonwealth Assistance Form (PO)

ELEMENTS ON THE ELECTRONIC COMMONWEALTH ASSISTANCE FORM (PO) FILE

First Reporting Year for version 3.0: 2012
Last Reporting Year for version 3.0:

Data record structure (1 or more records required):

Type of record and element name Element number Position Width Data type
Student identification code 313 1-10 10 Alphanumeric
Tax file number 416 11-21 11 Numeric
Date of birth (not for OS-HELP) 314 22-29 8 Numeric
Gender code (not for OS-HELP) 315 30 1 Alphanumeric
Course of study code (not for OLA) 533 31-40 10 Alphanumeric
Student surname 402 41-70 30 Alphanumeric
Student given name - first 403 71-85 15 Alphanumeric
Student given name - other 404 86-115 30 Alphanumeric
Course of study name – full (not for OLA) 394 116-187 72 Alphanumeric
Campus (not for OLA) 477 188-192 5 Alphanumeric
Request for Commonwealth assistance indicator 547 193-194 2 Numeric
Signature Date 475 195-202 8 Numeric

For OS-HELP only:

Type of record and element name Element number Position Width Data type
OS-HELP payment amount 528 203-210 8 Numeric
OS-HELP Study period commencement date 521 211-218 8 Alphanumeric

For OLA only:

Type of record and element name Element number Position Width Data type
Postal address part 1 406 219-256 38 Alphanumeric
Postal address part 2 407 257-294 38 Alphanumeric
Postal address - state code 467 295-297 3 Alphanumeric
Postal address - postcode 409 298-301 4 Numeric
Postal address - country name 468 302-321 20 Alphanumeric
Unit code** 483 322-401 10 Alphanumeric

For Commonwealth supported students only:

Type of record and element name Element number Position Width Data type
Student contribution payment method 548 402 1 Numeric
Filler N.A. 403-408 6 Alphanumeric
 

** For OLA students, there may be several records. Therefore, this field may be repeated up to 8 times.

Return to top