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Commonwealth Higher Education Student Support Number (CHESSN)

COMMONWEALTH HIGHER EDUCATION STUDENT SUPPORT NUMBER (CHESSN) FILE

First Reporting Year for version 3.0: 2012
Last Reporting Year for version 3.0:

Data record structure (1 or more records required):

Element Description XML Data type Field Length Data Element**1 Code Value Source**2
AddressLine1 Postal address line 1 for a person. string 50 406
AddressLine2 Postal address line 2 for a person. string 50 407
BirthDate Represents a person’s date of birth. date 10 314
CitizenshipStatusCode Indicates the citizenship or residency of a person. string 1 358 HEPCAT Element 358
ContinuingStudentId The student number allocated to a continuing student supplied by the HEP (Higher Education Provider) they are currently enrolled in. string 10 313
CountryCode A code representing a country for the person’s postal address. string 4 HEPCAT Element 346
CountryName The name of a country for the person’s postal address. string 46
FamilyName Represents a person’s family name or surname. If a person has only one name, it should go in this field. string 40 402
GivenName The first name of the person, also known as Christian name. string 40 403
HepCode The code representing a HEP (Higher Education Provider) a person has attended. string 4 HEPCAT Element 306
HepName The name of a HEP (Higher Education Provider) a person has attended. string 200
HepNumber The student number allocated to a person when they attended a HEP (Higher Education Provider). string 10
HepYear The year in which a person attended a HEP (Higher Education Provider). gYear 4
LocalityName The full name of the general locality containing the specific postal address. This will normally be the name of a town or suburb. string 46 466
OtherGivenName Represents any other names a person has such as middle names. string 40 404
PostCode The numeric descriptor for a postal delivery area, aligned with locality, suburb or place. string 12 409
PreviousName -FamilyName Represents a person’s previous family name or surname. string 40
PreviousName -GivenName The previous first name of the person, also known as Christian name. string 40
PreviousName -OtherGivenName Represents any previous other names a person has such as middle names. string 40
RecordId An identifier assigned to each transaction so that they can be distinguished when the server returns the results. string 20
SexCode A code indicating the biological distinction between male and female. string 1 315 M, F
StateCode A code indicating an Australian address state or territory code. string 3 467 NSW, QLD, VIC, TAS, ACT, NT, SA, WA or AAT.
AttendedPreviousHepCode An indicator as to whether a person attended a previous HEP (Higher Education Provider). string **3 AttendedYear12, DidNotAttendYear12 or Unknown.
AttendedYear12Code An indicator as to whether a person attended Year 12 at an Australian high school. string **4
Year12Number A Year 12 student number. string 11
Year12SchoolName The name of an Australian school in which a person attended Year 12. string 200
Year12StateCode The state or territory in which a person attended Year 12 in an Australian high school. string 3 NSW, QLD, VIC, TAS, ACT, NT, SA, WA or AAT.
Year12Year The year in which a person attended Year 12 in an Australian high school. gYear 4
  1. Data Element – This column identifies the equivalent data element in the Data Collection.
  2. Code Value Source – code value data elements are limited to values identified by the Code Value Source. Those indicated with a “Data element” indicates that the list of possible values for the element is equivalent to the list of that Data Collection element number.
  3. No field length is defined in the XLM schema for these data element codes as the value is restricted to defined code values.
  4. No field length is defined in the XLM schema for these data element codes as the value is restricted to defined code values.
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