Go to top of page

Commonwealth Assisted Students – Help Due (DU) (2012 -)

The Commonwealth Assisted Students (DU) Submission, commonly referred to as the "HELP Due" Submission, reports the personal details, including names, Tax File Numbers (TFNs) and CHESSNs of all Commonwealth assisted students.

Commonwealth assisted students are:

  • All Commonwealth supported students who pay their contributions up front, defer their contribution through HECS-HELP or are contribution exempt;
  • Students who access a FEE-HELP loan;
  • Students who access an OS-HELP loan; and
  • Students who access an SA-HELP loan

One HELP Due (DU) Submission is created for each half year reporting period to support the following data submissions:

  • Student
  • OS-HELP
  • SA-HELP
  • Revisions

TIMING

The DU Submission is created and validated prior to the submission of the Student, OS-HELP, SA-HELP or Revisions Submissions in HEPCAT.

Timing of submissions is shown in the Reporting Schedule for the relevant reporting year.

STRUCTURE

Information about the structure and the elements in the DU Submission can be found in the structure document for the relevant reporting year.

Only one record for each Student ID (E313)/Course Code (E307) is required on the DU Submission.

Once the DU Submission is validated it is not submitted to DEEWR as an individual file.
HEPCAT sends the encrypted DU records from the validated DU Submission when a Student, Revisions, OS-HELP or SA-HELP Submission is reported to DEEWR.

The DU Submission identifies matching records in a Student or Revisions Submission by matching the Student Identification Code (E313), Course Code (E307) and CHESSN (E488).

Once a submission has been reported, the relevant DU records will be detailed in the submission’s DE Snapshot tab.

More information about this process can be found in Part 2 of the HEPCAT User Guide.

Details of each submission which requires data from the DU Submission is provided in Table1.

Table 1 – Submissions that require data from the DU submission

Submission Files Included Requirement
Student

Student Enrolment (EN)

Student Load Liability (LL)

Records from the validated DU

A record is required for each Student ID (E313)/Course Code (E307) record for all Commonwealth assisted students for a half year reporting period.

Student Revisions

Revisions (SR)

Revised Load Liability (RL)

Records from the validated DU

A record is required for each revised Student ID (E313)/Course Code (E307) record for a Commonwealth assisted student not previously reported for the period.

In cases where a student record is being deleted or a HELP debt is being remitted a DU record is not required.

OS-HELP

OS-HELP (OS)

Records from the validated DU

A record is required for each revised Student ID (E313)/Course Code (E307) record for a Commonwealth assisted student not previously reported for the period.

In cases where a student record is being deleted a DU record is not required.

SA-HELP

SA-HELP (SA)

Records from the validated DU

A record is required for each revised Student ID (E313)/Course Code (E307) record for a Commonwealth assisted student not previously reported for the period.

In cases where a student record is being deleted a DU record is not required.

REVISED COMMONWEALTH ASSISTED STUDENTS (HELP DUE) SUBMISSION

A revised Commonwealth Assisted Students Submission is only submitted on request from DEEWR. This generally only occurs when data reported to the Australian Taxation Office has failed the decryption process.

Detailed information on how to revise previously reported HELP Due data is available in the Higher Education Revision Guides.

For more information about terms used in this document please refer to the Glossary.

Return to top