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558 HELP debt amount

Description

The HELP debt amount due for a unit of study or SA-HELP loan

Details

Version: 3.3
First year: 2012
Last year: 2012
Field name: HELP-DEBT
Element name: HELP debt amount

Code format:

Data Type: Numeric
Units: Numeric, right justified with leading and trailing zeros if needed
Width: 8

Classification

CODE MEANING
00000000 No Help debt
00000001 to 99999999 HELP debt amount including cents

Coding notes

Values less than 10000000 must have leading and trailing zeros, NOT spaces. For example, $585 is to be expressed as “00058500” and $585.45 is to be expressed as “00058545”.

Please note:
The amount reported should reflect the correct value for this element at the time of reporting, and should reflect what the provider has told the student. DEEWR will validate this for consistency with all data for a student/course/unit of study census date.

Calculating the HELP debt on or after 1 January 2012

1. Student has no HELP Debt for the unit of study:

If the value for Element 490 is not:
201, 220, 230, 231, 232, 233, 401, 402 or 403,
then the value for Element 558 (Unit of study HELP debt) must be "00000000".

2. Student has HELP debt for the Unit of study:

(i) HECS-HELP (Higher education Commonwealth supported students only)
  • Student makes upfront payment of greater than or equal to $500 AND less than 90% of the total sum charged.
    • If Element 490 (Student status code) = 201 then for all records for a student/course/unit of study census date, where the total E381 (Amount Paid Upfront) is >= $500.00 and less than 90% of the total sum charged; the E558 (Unit of Study HELP Debt) must equal E384 (Total Amount Charged) – E381 (Amount Paid Upfront) / 0.9.

OR

  • Student makes upfront payment of less than $500 and less than 90% of the total sum charged.
    • If Element 490 (Student status code) = 201 then for all records for a student/course/unit of study census date, where the total E381 (Amount Paid Upfront) is < $500.00 and less than 90% of the total sum charged; E558 (Unit of Study HELP Debt) must equal E384 (Total Amount Charged) – E381 (Amount Paid Upfront).
(ii) FEE-HELP and VET FEE-HELP
  • If Element 490 (Student status code) equals 230, 231, 232, 233, 401, 402 or 403 and Element 381 (Amount paid up front) is less than Element 384 (Total amount charged), then the value of E558 (Unit of study HELP debt) is calculated thus:
    • Subtract Element 381 (Amount paid up front) from Element 384 (Total amount charged)

3. Student has an SA-HELP debt:

For SA-HELP E490 must be equal to 280 or 281.

  • Deferred all or part of a services and amenities fee for a Course of Study through SA-HELP
    • If E490 (Student status) equals 280, the record in Course of Study file with matching E307 (Course code) and year must have E310 (Course of study type code) equal to 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, 20, 21, 22, or 30.

OR

  • Deferred all or part of services and amenities fee for a Bridging Course for Overseas Trained Professionals through SA-HELP
    • If E490 (Student status) equals 281, the record in Course of Study file with matching E307 (Course code) and year MUST have E310 (Course of study type code) = 50.

Calculating the Unit of study HELP debt prior to 1 January 2012

1. Student has no HELP Debt for the unit of study:

If the value for Element 490 is not:
201, 220, 230, 231, 232, 233, 401, 402 or 403,
then the value for Element 558 (Unit of study HELP debt) must be “00000000”.

2. Student has HELP debt for the Unit of study:

(i) HECS-HELP (Higher education Commonwealth supported students only)
  • Student makes upfront payment of greater than or equal to $500 AND less than 80% of the total sum charged.
    • If Element 490 (Student status code) = 201 then for all records for a student/course/unit of study census date, where the total E381 (Amount Paid Upfront) is >= $500.00 and less than 80% of the total sum charged; the E558 (Unit of Study HELP Debt) must equal E384 (Total Amount Charged) – E381 (Amount Paid Upfront) / 0.8

OR

  • Student makes upfront payment of less than $500 and less than 80% of the total sum charged.
    • If Element 490 (Student status code) = 201 then for all records for a student/course/unit of study census date, where the total E381 (Amount Paid Upfront) is <: $500.00 and less than 80% of the total sum charged; E558 (Unit of Study HELP Debt) must equal E384 (Total Amount Charged) – E381 (Amount Paid Upfront).
(ii) FEE-HELP and VET FEE-HELP
  • If Element 490 (Student status code) equals 230, 231, 232, 233, 401, 402 or 403 and Element 381 (Amount paid up front) is less than Element 384 (Total amount charged), then the value of E558 (Unit of study HELP debt) is calculated thus:
    • Subtract Element 381 (Amount paid up front) from Element 384 (Total amount charged).

Please refer to the Glossary for further information about terminology used in this document.

Input files

Higher Education Student:

  • Student Load Liability (LL) & Revised Student Load Liability (RL)
  • SA-HELP (SA)

VET:

  • VET Student Load Liability (VLL) & Revised Student Load Liability (VRL)

Change History

Details of all versions of this data element can be found on its supporting information page.


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