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Application Details (AD)

ELEMENTS ON THE APPLICATION DETAILS (AD) FILE

First Reporting Year for version 3.0: 2012
Last Reporting Year for version 3.0: 2012

Data record structure (1 or more records required):

AO Element name Element number Position Width Data type Type of element Coding note variations
Application identification code 700 1-20 20 Alphanumeric 1 -
Application status 701 21-21 1 Numeric 1 -
Date of birth 314 22-29 8 Date 1 -
Gender code 315 30-30 1 Alphanumeric 1 -
Citizen/resident indicator 358 31-31 1 Numeric 1 Records are not included in the collection for applicants who are coded ‘4’, ‘5’ or b (space).
International applicants would be coded as either ‘4’ or ‘5’ depending on whether they had already relocated to Australia.
Location code of permanent home residence 320 32-36 5 Alphanumeric 1 For domestic school leaver applicants this code must reflect the permanent home residence of the applicant in the last year of their secondary study.
Aboriginal and Torres Strait Islander code 316 37-37 1 Numeric 3 -
Year of arrival in Australia 347 38-41 4 Alphanumeric 3 -
Language spoken at home code 348 42-45 4 Numeric 3 -
Surname 402 46-75 30 Text 1 Where surname cannot be provided, report ‘Unknown’.
Given name – first 403 76-90 15 Text 1 -
Given names – other 404 91-120 30 Text
3
-
Postal address – part 1 406 121-158 38 Text 2 -
Postal address – part 2 407 159-196 38 Text 3 -
Postal address – suburb/town 466 197-223 27 Text 1 -
Postal address – state code 467 224-226 3 Alphanumeric 5 -
Postal address – postcode 409 227-230 4 Alphanumeric 1 -
Postal address – country code 728 231-234 4 Numeric 4 For applications with an overseas address full details for either E468 or E728 is required.
Postal address – country name 468 235-254 20 Alphanumeric 4 For applications with an overseas address full details for either E468 or E728 is required.
Highest educational participation 493 255-260 6 Numeric 2 The codes 000000 and 010000 are not applicable to this collection.
Prior postgraduate course; year 730 261-265 5 Numeric 3 -
Prior bachelor course; year 731 266-270 5 Numeric 3 -
Prior sub-degree course (HE); year 732 271-275 5 Numeric 3 -
Prior sub-degree course (VET); year 733 276-280 5 Numeric 3 -
Prior VET award course; year 734 281-285 5 Numeric 3 -
Prior secondary education course through VET sector; year 735 286-290 5 Numeric 3 -
Prior secondary education course at school; year 736 291-295 5 Numeric 3 -
Prior other qualification/ certificate; year 737 296-300 5 Numeric 3 -
Australian Year 12 result type code 702 301-302 2 Numeric 6 -
Tertiary Entrance Score 369 303-305 3 Numeric 7 The codes 001 and 999 are not applicable to this collection.
For this collection, rather than 999 the element is coded bbb (space).
International Baccalaureate aggregate score 710 306-307 2 Numeric 7 -

Type of Element Key:

  • 1: Provision of data required in both preliminary and detailed submissions.
  • 2: Provision of data required in the detailed submission but discretionary in the preliminary submission.
  • 3: Provision of data is discretionary in both preliminary and detailed submissions.
  • 4: Provision of data required for one of these fields for all applications with an overseas address in the detailed submission.
  • 5: Provision of data required for applications with an Australian address in both preliminary and detailed submissions.
  • 6: Provision of data is required by the University of Tasmania in both the preliminary and detailed submissions but for all other HEPs is discretionary in both the preliminary and detailed submissions.
  • 7: Provision of data is required by the University of Tasmania in the detailed submissions but for all other HEPs is discretionary in both the preliminary and detailed submissions.
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