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University Applications and Offers Data Collection - 2012 Data Requirements

Timing of Submissions

Table A and B Providers are required to submit two submissions to DEEWR each year (TACs are required to submit five times each year).

The following tables indicates the month in which each of the Application and Offers submissions are due to be reported to DEEWR for the 2012 reporting year. The final Reference and Submission dates for each of the 2012 submissions will be advised by the Australasian Conference of Tertiary Admission Centres (ACTAC). When available, this information will be published on HEIMSHELP.

Tertiary Admission Centres 2012

Report Number Reference Date Submission Dates
1 12 October 2011 26 October 2011
2 19 January 2012 3 February 2012
3 22 February 2012 9 March 2012
4 2 April 2012 16 April 2012
5 16 May 2012 30 May 2012

Table A and Table B Higher Education Providers 2012

Report Number Reference Date Submission Date
1 22 February 2012 9 March 2012
2 16 May 2012 30 May 2012

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Applications and Offers Timing Matrix

The following document provides a timing matrix for the Application and Offers Data Collection for the 2012 Reporting Year and all Higher Education submissions due in the 2012 calendar year.

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University Applications and Offers Data Collection - 2012 Data Requirements

Table A and B Higher Education providers are required to provide data to DEEWR containing details on an applicant’s demographics and application details, including an applicant’s preferences and offers made in response to an application. The collection comprises records for all applications made for admission to a higher education undergraduate award course submitted through a Tertiary Admissions Centre (TAC) or directly to a HEP. HEPs need only submit data in respect to applications made directly to their institution. Where a HEP has an authorised application made through a TAC, the data should be submitted by that TAC.

This data will need to be provided to DEEWR as set out in the timing matrix released each year and in accordance with the scope and structure documents for each data submission.

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Ministerial Notice - Issued 11 March 2011

Under Subsection 19-70(1) of the Opens in a new window: Higher Education Support Act 2003 (HESA), Higher Education Providers are required to provide statistical data to the Minister and the allocation of Commonwealth Higher Education Student Support Numbers (CHESSN) to all Commonwealth assisted students.

The Ministerial Notice of 11 March 2011, issued 11 March 2011 sets out the requirements for the Higher Education Data Collection for 2012 Reporting Year.

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2012 Data Requirements and Change Control documents

Providers must check for any changes which may, from time to time, be made to the requirements for the data. All changes to the requirements for the data for the Higher Education Data Collection will be noted in the 2012 Higher Education Data Requirements and Change Control document. A summary of the changes will also be included in the HEIMS Data Collections eNews.

Further information on administrative requirements under the Opens in a new window: Higher Education Support Act 2003 (HESA) is available in the Administrative Information for Providers (AIP)

The following documents provide the data requirements for the University Applications and Offers Data Collection for the 2012 reporting year.
The documents are provided in both PDF and RTF format.

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2012 Data Elements

This section provides specifications for the elements for which data is to be included in one or more of the files provided to DEEWR by Higher Education Providers for the 2012 Reporting Year.

The specifications for each element are shown in these sections.

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University Applications and Offers Data Collection - File Naming Convention

University Applications and Offers file naming convention PDF (16kB) OR RTF (63kB)

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2012 Scope and Structure

This section provides the scopes and structures for files required for the University Applications and Offers Data Collection.

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Applications and Offers Technical Specifications

The current (up to and including the 2012 reporting year) requirements for Applications and Offers via Web Services are detailed in version 1.2 of the Technical Specifications.

Technical Specifications for the 2013 reporting year are detailed in version 1.4 of the document. This update supports the introduction of Element 488 (CHESSN) to the University Applications and Offers collection.

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Frequently Asked Questions on Applications and Offers

This section provides answers to some of the most commonly asked questions regarding the Applications and Offers Collection.

Applications and Offers Questions and Answers

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