Changes to Student Administration Systems
Where a provider implements a new student administration system, merges with another institution, or simply makes changes to their current system and this impacts on the reporting of their data to the department, the table below outlines the processes that will need to be implemented to ensure continuity in the reporting and processing of data in HEIMS.
Important note: Details of your system changes are to be sent to the department prior to the reporting of any data.
|Previously reported values||Action required when these values are changed|
The Course of Study Code mapping must be provided to the department prior to any reporting of the new Course of Study Codes.
A student's Course of Study commencement date remains unchanged in these circumstances.
- The department can create a concordance to match Course of study code (E533) where there is no change to the key values.
- Revisions to records reported with the old course, unit of study and AOU codes must refer to the old code.
For queries on managing system changes please contact HEIMS.firstname.lastname@example.org.
Note - For Table A and B providers, a change to AOU codes may impact on staff-student ratios. AOU codes reported in the staff data submission should match AOU codes reported on the student submission for the relevant year.