HEPCAT - Validations By File

Unit of Study Completions (CU)

  • 7337 - Duplicate records identified
  • 7339 - E355 (Unit of study completion status) is not valid
  • 7392 - E313 (Student identification code) is blank
  • 7394 - E354 (Unit of study code) is blank
  • 7395 - Data format must comply with YYYYMMDD
  • 7396 - Invalid character(s) were found in E354 (Unit of study code)
  • 7397 - E489 (Unit of Study Census Date) must not be before 01/01/2005
  • 7398 - E489 (Unit of Study Census Date) is for a future reporting year
  • 7399 - E307 (Course Code) contains an invalid character
  • 7400 - Invalid character(s) were found in E313 (Student ID code)
  • 7402 - Student ID E313 inconsistent for the same CHESSN E488
  • 7403 - E488 (CHESSN) is not valid
  • 7492 - Same value for E313 (Student ID) has different values for E488 (CHESSN)
  • 7507 - E307 (Course code) is blank
  • 7508 - E489 (UOS census date) is blank
  • 8013 - E307 (Course code) not present in the Course of Study records
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VET Revised Student Load Liability (VRL)

  • 1143 - E534 (COS commencement date) format is invalid
  • 1183 - E333 (AOU code) is blank
  • 1190 - E313 (Student ID) is blank
  • 1193 - E464 (Discipline code) is invalid
  • 1196 - E339 (EFTSL) value is invalid
  • 1198 - E354 (UOS code) is blank
  • 1284 - E381 (Amount paid up front) is invalid
  • 1761 - E339 (EFTSL) value > 1250
  • 3018 - E477 (Campus code) is invalid
  • 3019 - E558 (Unit of Study HELP Debt) must equal E384 (Total Amount Charged) - E381 (Amount Paid Upfront) for E490 (Student Status Code) = FEE HELP or VET Fee paying
  • 4030 - E488 must pass department’s CHESSN check algorithm
  • 4118 - Different E534 for matching E313/E307 records
  • 4151 - The Loan Fee must be zero for the Student Status Code
  • 4179 - E529 (Loan fee) is not equal to 20% of the difference between E384 (Total amount charged) and E381 (Amount paid up front)
  • 5114 - A CHESSN is required for the Student Status Code
  • 5530 - E529 (Loan fee) value is invalid
  • 5543 - E489 (UOS census date) format is invalid
  • 5652 - Duplicate records
  • 5654 - E558 (UOS HELP debt) inconsistent with E490
  • 5655 - Inconsistent E490 for E313 / E307 / E354 / E489 records
  • 5658 - Inconsistent CHESSN for the same E313 (Student ID)
  • 5661 - E534 (COS comm. date) > E489 (UOS census date)
  • 7055 - Invalid character(s) in E333 (AOU Code)
  • 7056 - Invalid character(s) in E354 (UOS code)
  • 7065 - CHESSN is invalid for E558 (Unit of study HELP debt) value.
  • 7081 - E464 (Discipline code) must be constant within a year
  • 7123 - Duplicate UOS in different courses
  • 7138 - Invalid character(s) in E307 (CO Code)
  • 7140 - Invalid character(s) were found in E313 (Student ID code)
  • 7145 - E384 (Total amount charged) is invalid
  • 7148 - E558 (UOS HELP debt) is invalid
  • 7227 - No matching record in SR file
  • 7235 - E416 (TFN) is invalid for student type
  • 7245 - Student ID (E313) and Course Code (E307) must be in the same case as reported on the HELP Due file.
  • 7246 - Identifiers for E313, E354, E307 and E333 must match the case as reported on Student Revision file
  • 7375 - E477 (Campus postcode) has invalid characters in postcode.
  • 7382 - E477 (Campus postcode) is not valid
  • 7450 - E534 is after CourseExpiryDate (NTIS)
  • 7452 - The student status code is invalid for a VET student
  • 7453 - E489 (UoS Census Date) not valid for E490 (Student status code)
  • 7474 - E329 (Mode of attendance code) is not valid
  • 7491 - E558 (UOS HELP debt) is greater than E384 (Total amount charged)
  • 7501 - E489 (UoS Census Date) not valid for VET FEE-HELP E490 (Student status code)
  • 7564 - E489 must not be in a future reporting period
  • 7672 - E558 > 0 but no HELP Due record matching E313 (Student Id), E307 (Course code) and E488 (CHESSN)
  • 7724 - E529 (Load Fee) must be zero
  • 7725 - E529 (Loan fee) must be greater than zero
  • 7747 - E577 (Recognition of Prior Learning Indicator) is invalid.
  • 7748 - E577 (Recognition of Prior Learning Indicator) is invalid
  • 7780 - E577 (Recognition of Prior Learning Indicator) must be consistent for E354 (Unit of Study Code)/ E489 (Unit of Study Census Date) combination
  • 7781 - E577 (Recognition of Prior Learning Indicator) must be consistent for E354 (Unit of Study Code)/ E489 (Unit of Study Census Date) combination.
  • 7809 - E489 (UoS Census Date) not valid for E490 (Student status code)
  • 7893 - E310 (Course of Study Type code) equal to 82 (Certificate IV) is not valid for E490 (Student Status code)
  • 8014 - A state government subsidised student who is enrolled in a graduate diploma or graduate certificate is not eligible for VET FEE-HELP assistance and is not to be reported in the VET student submission.
  • 8252 - The citizenship indicator is invalid for a VET student
  • 8269 - The citizenship indicator is invalid for a VET student
  • 8270 - The citizenship indicator is invalid for a VET student
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Revised Student Load Liability (RL)

  • 1143 - E534 (COS commencement date) format is invalid
  • 1147 - E329 (Mode of attendance code) value is invalid
  • 1183 - E333 (AOU code) is blank
  • 1190 - E313 (Student ID) is blank
  • 1193 - E464 (Discipline code) is invalid
  • 1194 - E337 (WEI indicator) is invalid
  • 1196 - E339 (EFTSL) value is invalid
  • 1198 - E354 (UOS code) is blank
  • 1284 - E381 (Amount paid up front) is invalid
  • 1304 - E384 incorrect for non-differential pre-2005 student
  • 1409 - The Amount Paid Upfront must be zero for a contribution exempt student
  • 1568 - E381 (Amount Paid Upfront) must be <= 80% of E384 (Total Amount Charged)
  • 1645 - E310 (Course of study type code) or E358 (Citizen/resident indicator) inconsistent for pre-2005 PELS student
  • 1646 - The Course of Study Type Code or Citizen/Resident Indicator is not valid for a pre-2017 research student
  • 1657 - E358 (Citizen/resident indicator) is invalid
  • 1666 - The Student Status Code is not valid for an overseas student
  • 1703 - E384 incorrect for differential pre-2005 student
  • 1705 - E310 (Course of study type code) on Course file not valid for E490 (Student status code)
  • 1707 - The Amount Paid Upfront and the Total Amount Charged are not the same for a student that has paid the full contribution
  • 1718 - E490 (Student status code) is invalid for E310 (Course of study type code) or E358 (Citizen/resident indicator)
  • 1729 - The Student Status Code is not valid for a cross institutional program student
  • 1761 - E339 (EFTSL) value > 1250
  • 1771 - Inconsistent E390 (PR eligibility) with E358 value
  • 1772 - Inconsistent E390 (PR eligibility) with E358 value
  • 1773 - Incorrect E390 (PR eligibility) for NZ citizen or PR
  • 1774 - Incorrect E390 for exempt/overseas fee-payer
  • 1814 - E390 (PR eligibility) is invalid
  • 3018 - E477 (Campus code) is invalid
  • 3019 - E558 (Unit of Study HELP Debt) must equal E384 (Total Amount Charged) - E381 (Amount Paid Upfront) for E490 (Student Status Code) = FEE HELP or VET Fee paying
  • 4001 - The Student Status Code is invalid for a student with a Permanent Visa other than Permanent Humanitarian Visa
  • 4002 - E490 may be invalid for student commencing in 2005
  • 4010 - E490 is invalid for E384 (Total amount charged)
  • 4012 - E381 (Amount Paid Upfront) not =< E384 (Total Amount Charged) for E490 (Student Status Code) = Fee-paying non-overseas students
  • 4025 - E384 incorrect for prior to 2008 contributing student
  • 4030 - E488 must pass department’s CHESSN check algorithm
  • 4103 - E490 is FEE-HELP but difference (E384-E381) not > 0
  • 4109 - The Total Amount Charged must be zero for an exempt student
  • 4118 - Different E534 for matching E313/E307 records
  • 4125 - E529 (Loan fee) must be greater than zero
  • 4150 - E529 (Loan fee) must be zero
  • 4151 - The Loan Fee must be zero for the Student Status Code
  • 5010 - E490 (Student Status Code) is invalid for pre-2001 RTS student
  • 5114 - A CHESSN is required for the Student Status Code
  • 5530 - E529 (Loan fee) value is invalid
  • 5543 - E489 (UOS census date) format is invalid
  • 5559 - The Student Status Code is invalid for the Work Experience in Industry Indicator
  • 5568 - Incorrect E337 for E490 (Student status) value
  • 5571 - HELP eligibility inconsistent between E390 and E490
  • 5605 - The student records with the same Course Code and Unit of Study Census Date must have the same Student Status Code
  • 5610 - E489 is invalid for full-fee summer school UOS
  • 5611 - E551 (Summer/winter school indicator) is incorrect
  • 5612 - E490 is invalid for full-fee summer school UOS
  • 5652 - Duplicate records
  • 5654 - E558 (UOS HELP debt) inconsistent with E490
  • 5655 - Inconsistent E490 for E313 / E307 / E354 / E489 records
  • 5658 - Inconsistent CHESSN for the same E313 (Student ID)
  • 5661 - E534 (COS comm. date) > E489 (UOS census date)
  • 5680 - E489 is invalid for full-fee winter school UOS
  • 7055 - Invalid character(s) in E333 (AOU Code)
  • 7056 - Invalid character(s) in E354 (UOS code)
  • 7065 - CHESSN is invalid for E558 (Unit of study HELP debt) value.
  • 7066 - E489 must not be before 01/01/2005
  • 7081 - E464 (Discipline code) must be constant within a year
  • 7082 - E337 (Work experience in industry indicator) different from other records record within the submission
  • 7104 - E551 inconsistent for a E354/E489 combination
  • 7123 - Duplicate UOS in different courses
  • 7136 - E307 (Course code) not present in the Course of Study records
  • 7138 - Invalid character(s) in E307 (CO Code)
  • 7140 - Invalid character(s) were found in E313 (Student ID code)
  • 7144 - E392 (Max. student cont. indicator) is blank
  • 7145 - E384 (Total amount charged) is invalid
  • 7146 - E390 (PR eligibility) is blank
  • 7148 - E558 (UOS HELP debt) is invalid
  • 7189 - E384 incorrect for 2008 contributing student
  • 7227 - No matching record in SR file
  • 7235 - E416 (TFN) is invalid for student type
  • 7245 - Student ID (E313) and Course Code (E307) must be in the same case as reported on the HELP Due file.
  • 7246 - Identifiers for E313, E354, E307 and E333 must match the case as reported on Student Revision file
  • 7257 - Incorrect E558(Unit of Study HELP debt) for student not entitled to HECS-HELP discount
  • 7258 - Incorrect E558 (Unit of Study HELP Debt) for student entitled to HECS-HELP discount
  • 7333 - E392 (Max. student contribution indicator) incorrect
  • 7334 - E392 invalid for UoS census before 2008.
  • 7335 - E392 invalid for UoS census in 2008
  • 7374 - E384 (Total Amount Charged) incorrect for 2009 contributing student
  • 7375 - E477 (Campus postcode) has invalid characters in postcode.
  • 7382 - E477 (Campus postcode) is not valid
  • 7489 - E490 (Student status code) is invalid
  • 7490 - E490 (Student status code) is invalid
  • 7491 - E558 (UOS HELP debt) is greater than E384 (Total amount charged)
  • 7511 - E392 invalid for UoS census in 2009
  • 7564 - E489 must not be in a future reporting period
  • 7566 - The Discipline Code is invalid for a Commonwealth Supported student
  • 7672 - E558 > 0 but no HELP Due record matching E313 (Student Id), E307 (Course code) and E488 (CHESSN)
  • 7712 - The Student Status Code is invalid for a student in a research and non-award program
  • 7714 - E358 (Citizen/Resident) not valid for E490 (Student Status)
  • 7715 - E534 (Course commencement) not valid for E490 (Student Status)
  • 7716 - E392 invalid for UoS census in 2010-2012
  • 7719 - E384 (Total amount charged) is incorrect for 2010 onwards contributing student
  • 7731 - E529 (Loan fee) is not equal to 25% of the difference between E384 (Total amount charged) and E381 (Amount paid up front)
  • 7739 - E529 (Loan fee) is not equal to 20% of the difference between E384 (Total amount charged) and E381 (Amount paid up front)
  • 7753 - The Maximum Student Contribution Indicator cannot be 0 for a Commonwealth Supported student
  • 7758 - The Amount Paid Upfront must be less than or equal to 90% of the Total Amount Charged
  • 7782 - The Unit of Study HELP Debt is invalid for a student entitled to HECS-HELP discount
  • 7790 - The Unit of Study HELP Debt is invalid for a student not entitled to HECS-HELP discount
  • 7841 - E490 (Student Status Code) invalid for E310 (Course Of Study Type Code)
  • 7889 - The Total Amount Charged is invalid for a post 2012 contribution liable student
  • 7890 - E392 invalid for UoS census
  • 7891 - The Total Amount Charged is invalid for a contribution liable student
  • 7933 - The Discipline Code is invalid for a post 2004 contribution liable student
  • 8037 - E358 (Citizen/resident indicator) must refer to an international student where E490 (Student status code) denotes a fee-paying overseas student
  • 8253 - The Student Status Code is invalid for a higher education student
  • 8256 - The student status code is not valid for a New Zealand citizen at the Unit of Study Census Date
  • 8259 - The student status code 230 is only valid for citizenship status of 1 or 8
  • 8271 - The student status code 230 is only valid for citizenship status of 1, 2 or 8
  • 8274 - The Student Status Code is not valid for a 2016 New Zealand student
  • 8505 - The Student Status Code is not valid for a post 2016 student
  • 8506 - The Student Status Code is not valid for a post 2016 New Zealand student
  • 8507 - The Student Status Code is not valid for a pre 2017 student
  • 8510 - The Unit of Study HELP Debt must equal the Total Amount Charged minus Amount Paid Upfront for a post 2016 contribution liable student
  • 8511 - The Unit of Study HELP Debt must be zero for the Student Status Code
  • 8513 - The Course of Study Type Code is not valid for a research student
  • 8518 - The CHESSN cannot be 'ZZZZZZZZZZ' for a domestic RTP student
  • 8519 - The CHESSN should not be 'ZZZZZZZZZZ' for an overseas RTP student
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VET Student Enrolment (VEN)

  • 1126 - E313 (Student identification code) is blank
  • 1128 - E307 (Course code) is not on the Course of Study File for the current submission year
  • 1129 - E314 (Date of birth) is not valid
  • 1130 - Student is 14 years of age or younger
  • 1131 - E315 (Gender code) is invalid
  • 1132 - E316 (ATSI code) is invalid
  • 1135 - E319 (Location code of term residence) is invalid
  • 1137 - E320 (Location code of permanent home residence) is invalid
  • 1153 - E346 (Country of birth) is invalid
  • 1154 - E347 (Year of arrival in Australia) is inappropriate for students born overseas
  • 1157 - E348 (Language spoken at home) is invalid
  • 1296 - Student is equal to or greater than 100 years
  • 1301 - Inappropriate E320 value for overseas student
  • 1314 - No matching record in Student Load/Liability File
  • 1506 - E319 inconsistent for permanent resident
  • 1507 - E347 (Year of arrival in Australia) is 0001 but E346 (Country of birth) is not 1100
  • 1604 - The 8th character of Disability must be 1 or 2 if the first character is 1
  • 1658 - E316 (ATSI code) is inconsistent for E358
  • 1659 - E346 (Country of birth code) is inconsistent for ATSI student
  • 1660 - The Language spoken at home may be invalid for an Aboriginal or Torres Strait Islander student
  • 1686 - The 2nd to 7th characters of Disability must be 0 or 1
  • 1760 - E347 (Year of arrival in Australia) is inappropriate for student studying in Australia.
  • 1770 - Inappropriate E319 for student who has never arrived in Australia
  • 3028 - E327 (Basis for admission to current course) is not valid for a commencing student
  • 3030 - E493 (Highest educational attainment) is inappropriate for commencing student
  • 3031 - E476 (Commencing location) is not a valid postcode
  • 5653 - Duplicate records identified
  • 5657 - Different Student details for same student ID
  • 5660 - Student details different for same E313 on DU and EN
  • 5671 - Inconsistent commencing location (E476) details for matching Student ID (E313)
  • 7106 - E565 (Cr. offered val.) is invalid. E565 (Cr. offered val.) is less than E560 (Cr. used val.)
  • 7109 - E415 (Reporting year/period) is invalid
  • 7110 - E561 (Details of prior study for which credit was offered) must not be 0000 if E565 (Credit offered value) is not 0000
  • 7114 - E563 (Level of education of prior VET study for which credit was offered) must not be 000 if E561 = 0200 or 0300
  • 7115 - E564 (Type of provider where VET study was undertaken) must not be 00 if E561 = 0200 or 0300
  • 7116 - E566 (Credit status HEP code) must not be 0000 if E561 = 0100 or 0300
  • 7117 - E562 (Field of education of prior VET study for which credit was offered) must not be 0000 if E561 = 0200 or 0300
  • 7127 - E319 (Location code of term residence) is invalid
  • 7128 - E320 (Location code of permanent home residence) is invalid
  • 7139 - Invalid character(s) in E307 (CO Code)
  • 7141 - Invalid character(s) were found in E313 (Student ID code)
  • 7198 - E560 (Credit used value) is not valid
  • 7199 - E561 (Details of prior study for which credit was offered) is invalid
  • 7200 - E562 (Field of education of prior VET study for which credit was offered) is not valid
  • 7201 - E563 (Level of education of prior VET study for which credit was offered) value is not valid
  • 7202 - E564 (Type of provider where VET study was undertaken)value is not valid
  • 7203 - E566 (Credit status HEP code) is invalid
  • 7327 - Student details inconsistent for the same student ID
  • 7330 - Inappropriate E319 for students who is not residing in Australia
  • 7365 - Credit Used Value (E560) is inconsistent for Student. It must be greater than or equal to the previous record determined by the value of Reporting Year / Period (E415).
  • 7366 - Credit Offered Value (E565) is inconsistent for Student. It must be greater than or equal to the previous record determined by the value of Reporting Year / Period (E415).
  • 7379 - E319 (Location code of term residence) is not a valid format
  • 7380 - E320 (Location code of permanent home residence) is not a valid format
  • 7502 - E415 (Reporting year/period) is invalid.
  • 7567 - E313 (Student) has multiple records in the file for the same Course (E307) with different values for E560, E561, E562, E563, E564, E565 or E566
  • 7697 - E575 (Study Reason Id) is not a valid value.
  • 7698 - E576 (Labour Force Status Id) not a valid value.
  • 7699 - E575 (Study Reason Id) must not be null
  • 7700 - E576 (Labour Force Status Id) must not be null
  • 7720 - E313 (Student identification code) has multiple records in the file for the same E415 (Reporting year/period) where the values for E576 (Labour force status identifier) are different
  • 7722 - E575 (Study Reason Identifier) is not required when E415 (Reporting year/period) is before 2010.
  • 7723 - E576 (Labour Force Status Identifier) is not required when E415 (Reporting year/period) is before 2010.
  • 7762 - E307 (Course Code) is not on the course of Study File for a past submission year.
  • 7842 - E327 (New basis for admission to current course) value is not valid for incoming E575 (Study Reason Identifier)
  • 7875 - E348 (Language spoken at home code) is not valid
  • 7943 - E327 (Basis for admission to current CO) is invalid. It must be one of " 01, 29, 31, 33, 34, 36, 37 or Null"
  • 7945 - E347 (Year of arrival in Australia) is invalid. Must be NULL, 0000, 0001, 9999, A998, A999 (case sensitive) or in the range 1900 to 2099
  • 7946 - E347 (Year of arrival in Australia) must NOT be greater than reporting year if E347 (Year of arrival in Australia) is NOT Null, 0000, 0001, A998 or A999 (case sensitive)
  • 7947 - E347(Year of Arrival in Australia) must be null or 0001 for student born in Australia.
  • 7948 - E476 (Commencing location code of permanent home residence) is not valid
  • 7949 - E476 (Commencing location code of permanent home residence) has invalid characters in the postcode
  • 7950 - Invalid character(s) were found in E486 (Name of suburb/town/locality)
  • 7951 - Last 4 characters of E493 > Reporting year
  • 7952 - E493 (Highest educational participation prior to commencement) is not valid for a continuing student
  • 7953 - E493 data format or range is not correct
  • 7954 - E560 (Credit used value) is not valid
  • 7958 - E561 (Details of prior study) is not valid
  • 7960 - E562 (Field of education of prior VET study for which credit was offered) is not valid
  • 7963 - E563 (Level of education) is not valid
  • 7966 - E564 (Type of VET provider) is not valid
  • 7968 - E565 (Credit offered value) is not valid. Must be NULL or in the range 0000 to 9999
  • 7969 - The Credit/Status Higher Education Provider Code is invalid
  • 8020 - Inconsistent E346 (Country of Birth code) for student arrived in Australia. It should not be 1100 or 9999 where a valid E347 (Year of arrival in Australia) is provided
  • 8022 - If any Credit for Course of Study field (E560-E566) does not contain a value, then all other Credit for Course of Study fields must also be blank’
  • 8024 - Inappropriate E327 for E493 (Highest attainment)
  • 8025 - If E493 (Highest educational participation prior to commencement) is 010000, then E327 (New Basis for Admission to Current Course) must be 01
  • 8239 - The Unique Student Identifier (USI) is invalid.
  • 8240 - From 1 January 2016 the Unique Student Identifier (USI) should not be blank.
  • 8241 - The Unique Student Identifier (USI) is not required when reporting year is before 2016
  • 8244 - A student must have the same Unique Student Identifier (USI) for all records in the same course
  • 8246 - The 1st and 8th characters of Disability must be 0, 1 or 2
  • 8247 - The 2nd to 8th character of Disability must be 0 if the 1st character is 0 or 2
  • 8248 - At least one of characters 2 to 7 of Disability must be 1 if the 1st character is 1
  • 8373 - The exempt Unique Student Identifier (USI) is not current.
  • 8374 - Inconsistent active Unique Student Identifier (USI) for the student.
  • 8501 - The Type of Attendance Code is invalid for a VET student
  • 8502 - The Country of Birth Code cannot be blank
  • 8567 - The Disability is not valid. It must be 8 characters in length
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VET Course of Study (VCO)

  • 1112 - The Course code cannot be blank
  • 1113 - Another record with this Course code and Reporting period year exists in this file
  • 1114 - The Course Name cannot be blank
  • 1117 - Another record with this Course name and Reporting period year exists in this file
  • 1662 - The course of study type code is not the same as previous records reported to HEIMS for this course
  • 1663 - This course has previously been reported with a different Field of Education code
  • 7028 - An invalid character has been reported in the Course Name
  • 7051 - An invalid character has been reported in the Course code
  • 7060 - Course name is different from the previously reported value for this course code. The name will be updated.
  • 7487 - The Course code in the current submission is not an approved VET course
  • 7488 - A VET provider can only report Course of Study Type codes '20', '21', '80', '81', '82'
  • 7563 - The Course of Study Type code in the current Course of Study submission does not match the value listed against the matching approved VET course
  • 7727 - The Reporting Year/Period value cannot be pre 2009 or greater then the year associated to the submission
  • 7733 - An invalid code has been reported for the Reporting Year/Period
  • 7894 - The Course of Study Type code value of '82' is not valid for a pre 2013 course of study
  • 8326 - The Field of Education Code must be a valid 6 digit Field of Education Classification Code
  • 8327 - The Course of Study Load must be in the range 01 to 99
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VET Student Load Liability (VLL)

  • 1143 - E534 (COS commencement date) format is invalid
  • 1146 - E534 (Course of study commencement date) is more than 10 years ago
  • 1183 - E333 (AOU code) is blank
  • 1190 - E313 (Student ID) is blank
  • 1191 - E307 (Course code) not found on the VET Course of Study file
  • 1193 - E464 (Discipline code) is invalid
  • 1196 - E339 (EFTSL) value is invalid
  • 1198 - E354 (UOS code) is blank
  • 1284 - E381 (Amount paid up front) is invalid
  • 1315 - There is no matching record in the Student Enrolment File
  • 1761 - E339 (EFTSL) value > 1250
  • 2018 - E416 (TFN) is invalid for student with debt-incurring student status
  • 3018 - E477 (Campus code) is invalid
  • 3019 - E558 (Unit of Study HELP Debt) must equal E384 (Total Amount Charged) - E381 (Amount Paid Upfront) for E490 (Student Status Code) = FEE HELP or VET Fee paying
  • 4030 - E488 must pass department’s CHESSN check algorithm
  • 4118 - Different E534 for matching E313/E307 records
  • 4151 - The Loan Fee must be zero for the Student Status Code
  • 4179 - E529 (Loan fee) is not equal to 20% of the difference between E384 (Total amount charged) and E381 (Amount paid up front)
  • 5114 - A CHESSN is required for the Student Status Code
  • 5530 - E529 (Loan fee) value is invalid
  • 5543 - E489 (UOS census date) format is invalid
  • 5652 - Duplicate records
  • 5654 - E558 (UOS HELP debt) inconsistent with E490
  • 5655 - Inconsistent E490 for E313 / E307 / E354 / E489 records
  • 5658 - Inconsistent CHESSN for the same E313 (Student ID)
  • 5661 - E534 (COS comm. date) > E489 (UOS census date)
  • 7053 - E558 (Unit of study HELP debt) > 0 but no matching record for E313 (Student Id) and E307 (Course code) exists in HELP Due file.
  • 7055 - Invalid character(s) in E333 (AOU Code)
  • 7056 - Invalid character(s) in E354 (UOS code)
  • 7061 - Constant E464 (Discipline code) within a year
  • 7065 - CHESSN is invalid for E558 (Unit of study HELP debt) value.
  • 7067 - E489 (Unit of Study Census Date) must not be a future date.
  • 7074 - Duplicate records
  • 7075 - Inconsistent CHESSN for the same E313 (Student ID)
  • 7076 - Different E534 for matching E313/E307 records
  • 7077 - E339 (EFTSL) value > 1250
  • 7081 - E464 (Discipline code) must be constant within a year
  • 7123 - Duplicate UOS in different courses
  • 7124 - Student already has the same unit of study in a different course
  • 7125 - Inconsistent Student ID for the same E448 (CHESSN)
  • 7126 - Student ID (E313) inconsistent for the same CHESSN (E488)
  • 7138 - Invalid character(s) in E307 (CO Code)
  • 7140 - Invalid character(s) were found in E313 (Student ID code)
  • 7145 - E384 (Total amount charged) is invalid
  • 7148 - E558 (UOS HELP debt) is invalid
  • 7242 - No matching DU file record found matching the case of values on Student ID (E313) and Course Code (E307)
  • 7244 - No matching EN file record found matching the case of values on Student ID (E313) and Course Code (E307)
  • 7317 - E490 (Student status code) is FEE-HELP but difference (E384-E381) is not greater than zero
  • 7375 - E477 (Campus postcode) has invalid characters in postcode.
  • 7382 - E477 (Campus postcode) is not valid
  • 7450 - E534 is after CourseExpiryDate (NTIS)
  • 7452 - The student status code is invalid for a VET student
  • 7453 - E489 (UoS Census Date) not valid for E490 (Student status code)
  • 7474 - E329 (Mode of attendance code) is not valid
  • 7491 - E558 (UOS HELP debt) is greater than E384 (Total amount charged)
  • 7501 - E489 (UoS Census Date) not valid for VET FEE-HELP E490 (Student status code)
  • 7724 - E529 (Load Fee) must be zero
  • 7725 - E529 (Loan fee) must be greater than zero
  • 7747 - E577 (Recognition of Prior Learning Indicator) is invalid.
  • 7748 - E577 (Recognition of Prior Learning Indicator) is invalid
  • 7780 - E577 (Recognition of Prior Learning Indicator) must be consistent for E354 (Unit of Study Code)/ E489 (Unit of Study Census Date) combination
  • 7781 - E577 (Recognition of Prior Learning Indicator) must be consistent for E354 (Unit of Study Code)/ E489 (Unit of Study Census Date) combination.
  • 7809 - E489 (UoS Census Date) not valid for E490 (Student status code)
  • 7893 - E310 (Course of Study Type code) equal to 82 (Certificate IV) is not valid for E490 (Student Status code)
  • 8014 - A state government subsidised student who is enrolled in a graduate diploma or graduate certificate is not eligible for VET FEE-HELP assistance and is not to be reported in the VET student submission.
  • 8252 - The citizenship indicator is invalid for a VET student
  • 8269 - The citizenship indicator is invalid for a VET student
  • 8270 - The citizenship indicator is invalid for a VET student
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Past Course Completions (PS)

  • 7344 - Course details inconsistent for the same student ID / course code
  • 7346 - E316 (ATSI code) is inconsistent for E346 (Country of birth code)
  • 7347 - E316 (ATSI code) is inconsistent for E348 (Language spoken at home code)
  • 7348 - E316 (ATSI code) is inconsistent for E358 (Citizen/resident indicator)
  • 7349 - E358 (Citizen/resident indicator) is not valid for student who never arrived in Australia
  • 7350 - E328 (Course commencement date) means Student commenced course after December of completion year
  • 7354 - E463 (Specialisation code) is not valid.
  • 7355 - E313 (Student identification code) and E307 (Course code) cannot appear in more than 3 records
  • 7356 - E347 (Year of arrival in Australia) is inappropriate for students born overseas
  • 7358 - Variation Code is invalid for this Submission
  • 7413 - Student details inconsistent for the same student ID
  • 7414 - Invalid character(s) were found in E313 (Student ID code)
  • 7415 - E313 (Student identification code) is blank
  • 7417 - E307 (Course Code) contains an invalid character
  • 7418 - E314 (Date of birth) is not valid
  • 7419 - E314 (Date of birth) means that student is 16 years of age or younger
  • 7420 - E314 (Date of birth) means that student is 100 years of age or older
  • 7421 - E315 (Gender code) is not valid
  • 7422 - E316(Aboriginal /Torres Strait Islander code) is not valid
  • 7423 - E358 (Citizen resident indicator) is not valid
  • 7424 - E328 (Course commencement date) is not valid.
  • 7425 - E328 (Course commencement date) means student was younger than 16 when they commenced course
  • 7426 - E328 (Course commencement date) is more than 10 years ago
  • 7427 - E329 (Mode of attendance code) is not valid
  • 7428 - E329 (Mode of Attendance) is 5 but E310 (Course of study type code) for E307 is not appropriate
  • 7429 - E330 (Type of attendance code) is not valid
  • 7430 - E346 (Country of birth) is not valid
  • 7431 - E347 (Year of arrival in Australia) is 0001 but E346 (Country of birth) is not 1100
  • 7432 - E346 (Country of birth code) is inconsistent for student who has arrived in Australia
  • 7433 - E346 (Country of birth code) is inconsistent for ATSI student
  • 7434 - E347 (Year of arrival in Australia) is not valid
  • 7436 - E348 (Language spoken at home) is not valid
  • 7438 - E385 (Total exemption granted) is invalid
  • 7442 - The 8th character of Disability must be 1 or 2 if the first character is 1
  • 7444 - The 2nd to 7th characters of Disability must be 0 or 1
  • 7445 - E487 (Scholarship type) is invalid for E415 (Reporting Year/Period)
  • 7446 - E415 (Reporting year/period) is invalid
  • 7447 - E415 (Reporting Year/Period) must be between 2005 and 'System year'.
  • 7448 - Duplicate records for E313(Student ID Code) / E307(Course Code) / E463(Specialisation Code) / E446(Variation Reason Code) identified
  • 7496 - E307 (Course Code) is mandatory
  • 7503 - The Scholarship Type Code is invalid for a 2012 to 2016 student
  • 7505 - E488 (CHESSN) is not valid
  • 7509 - E347 (Year of arrival in Australia) can not be after E415 (Reporting Year).
  • 7705 - E358 (Citizen/resident indicator) not valid for E487 (Scholarship Type Code)
  • 7761 - E578 (Completion Percentage) must be consistent for E313 (Student ID Code)/E307 (Course Code)/E415 (Reporting Year/Period) combination.
  • 7764 - E307 (Course code) not present in the Course of Study records
  • 7799 - E579 (Joint Degree Provider) should only be reported for a single specialisation code when referring to valid providers.
  • 7803 - E579 (Joint Degree Provider) may not be 0000 where E578 (Completion Percentage) has a value of less than 100.
  • 7804 - E579 (Joint Degree Provider) must be a valid provider code or 0000.
  • 7805 - E578 (Completion Percentage) must be less than 100 where E579 (Joint Degree Provider) is not 0000.
  • 7827 - E579 (Joint Degree Provider) is invalid.
  • 7828 - E579 (Joint Degree Provider) must not be the provider submitting the record
  • 7829 - Duplicate records for E313(Student ID Code) / E307(Course Code) / E463(Specialisation Code) / E446(Variation Reason Code) / E579(Joint Degree Provider) identified
  • 7839 - E578 (Completion Percentage) is invalid.
  • 7895 - Duplicate records for E313(Student ID Code) / E307(Course Code) / E463(Specialisation Code) / E446(Variation Reason Code) identified for a deletion or revision record
  • 8017 - E307 (Course code) has a non-award value for E310 (Course of study type code)
  • 8249 - The 1st and 8th characters of Disability must be 0, 1 or 2
  • 8250 - The 2nd to 8th character of Disability must be 0 if the 1st character is 0 or 2
  • 8251 - At least one of characters 2 to 7 of Disability must be 1 if the 1st character is 1
  • 8504 - The Country of Birth Code cannot be blank
  • 8509 - The Scholarship Type Code is invalid for a post 2016 student
  • 8568 - The Disability is not valid. It must be 8 characters in length
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Commencement Date Revision (RC)

  • 7935 - Invalid character(s) in E313 (Student identification code)
  • 7936 - E313 (Student identification code) is blank
  • 7937 - E313 (Student identification code) has another record in the file for the same E307 (Course code)
  • 7938 - Invalid character(s) in E307 (Course code)
  • 7939 - E307 (Course code) is blank
  • 7940 - E534 (COS commencement date) format is invalid
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VET Commencement Date Revision (VRC)

  • 7935 - Invalid character(s) in E313 (Student identification code)
  • 7936 - E313 (Student identification code) is blank
  • 7937 - E313 (Student identification code) has another record in the file for the same E307 (Course code)
  • 7938 - Invalid character(s) in E307 (Course code)
  • 7939 - E307 (Course code) is blank
  • 7940 - E534 (COS commencement date) format is invalid
  • 7941 - E534 is after CourseExpiryDate (NTIS)
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Full-time and Fractional Full-time (FT)

  • 1140 - E315 (Gender Code) has invalid value
  • 1150 - E315 (Gender Code) is inconsistent for E401 (Person Identification code)
  • 1160 - E314 (Date of Birth) is invalid
  • 1161 - E314 (Date of Birth) is invalid
  • 1170 - E314 (Date of Birth) shows staff member is under 15 years of age.
  • 1180 - E314 (Date of Birth) shows staff member is over 64 years of age.
  • 1280 - E506 (Work Contract Code) is not valid
  • 1290 - E507 (Current-term code) is not valid
  • 1320 - E408 (Classn-current) is invalid
  • 1390 - E510 (Organisational unit code) is not valid
  • 1410 - No record exists on the file for a Person Identification Number with a Work Sector Code (E511) = 1
  • 1420 - E412 (Function Code) is not valid
  • 1430 - Duplicate records exist
  • 1440 - E513 (Full-time equivalence -reference date) is not numeric in the range of 001 to 100.
  • 1460 - E513 (FTE-refdate) sums to more than 100
  • 1510 - The E423 (Current-salary) must be in the range 000000 to 999999
  • 1520 - E423 (Current-salary) and E408 (Classn-current) is invalid
  • 1550 - Aboriginal And Torres Strait Islander Code is not valid
  • 1700 - There exists more than one staff record with E408 (Classn-current) = 001 (Vice-Chancellor)
  • 2343 - E501 (Highest qualification) is not valid
  • 2344 - E408 (Current duties classification type, level and increment code) and E501 (Highest Qualification) are inconsistent
  • 2346 - E502 (Place of highest qualification) is not valid
  • 2347 - E502 (Place of highest qualification) is inappropriate for member of staff with an academic class.
  • 2348 - E502 (Place of highest qualification) is inappropriate for staff member with a non-academic class.
  • 2349 - Spoken At Home Language Code is not current
  • 2350 - Country Of Birth Code is not valid
  • 7454 - E401 (Person Identification code) has invalid characters.
  • 7458 - E415 (Reporting Year/Period) must be between 2009 and current year.
  • 7459 - E446 (Variation Reason Code) is not valid
  • 7467 - E401 (Person Identification code) is blank
  • 7468 - Multiple E314 (Dates of birth) for Person Identification code
  • 7469 - E505 (Appointment term code) is not valid
  • 7470 - E505 (Appointment term code) and E507 (Current duties term code) is not consistent
  • 7471 - There exists no staff record with E408 (Classn-current) = 001 (Vice Chancellor) or 005 (Deputy Vice-Chancellor)
  • 7472 - E412 (Function Code) and E408 (Current duties classification type, level and increment code) are inconsistent
  • 7473 - E412 (Function) and E510 (Organisational Unit Code code) is inconsistent
  • 7482 - E511 (Work sector code) is not valid
  • 7668 - E510 (Organisational unit code) can not be 1 and all spaces.
  • 7670 - Multiple E316 (Aboriginal TSI) for E401 (Person Id)
  • 7671 - Multiple E346 (Country of birth) for E401 (Person Id)
  • 7692 - Different Staff details for the same Person ID at Reporting Year / Period
  • 7695 - E415 (Reporting Year/Period) fifth digit must be 1
  • 7706 - Country Of Birth Code is not valid range
  • 7819 - E501 (Highest qualification) is inappropriate for staff member where E408 (Current Duties Code) indicates a non-academic class
  • 7820 - Multiple E501 (Highest qualification) values exist for Person Identification code at Reporting year.
  • 7821 - Multiple E502 (Place of highest qualification) values exist for a single Person Identification Code for the selected Reporting year
  • 8503 - The Country of Birth Code cannot be blank
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Student Concordance (SC)

  • 8027 - Invalid character(s) in Old Student ID
  • 8028 - Old Student ID is blank
  • 8029 - Old Student ID is the same as New Student ID
  • 8030 - Old Student ID found in another record within the file
  • 8034 - Invalid character(s) in New Student ID
  • 8035 - New Student ID is blank
  • 8036 - New Student ID found in another record within the file
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VET Commonwealth Assisted Students - HELP Due (VDU)

  • 1803 - E314 (Date of birth) means that student is 14 years of age or younger
  • 1804 - E314 (Date of birth) means that student is 100 years of age or older
  • 2009 - E416 (Tax file number) is duplicated in a record for a different student
  • 2010 - E402 (Student surname) is blank
  • 2012 - E406 (Postal address - Part 1) is blank
  • 2013 - E409 (Postal address - postcode) is invalid
  • 2014 - E410 (Address of permanent home residence - Part 1) is blank
  • 2065 - E314 (Date of birth) is not valid
  • 2066 - E315 (Gender code) is invalid
  • 3038 - E471 (Residential address - country name) is invalid
  • 3039 - E468 (Postal address - country name) is invalid
  • 3041 - E470 (Residential Address - state code) is invalid
  • 3042 - E409 (Postal address - postcode) is blank
  • 3043 - E413 (Address of permanent home residence - postcode) is invalid
  • 3045 - E470 (Residential address - state) is invalid
  • 3046 - E467 (Postal address - state code) is not valid
  • 3049 - E406 (Postal address - part 1) is not valid
  • 3050 - E407 (Postal address - part 2) is not valid
  • 3051 - E468 (Postal address - country name) is invalid
  • 3052 - E410 (Address of permanent home residence - part 1) is invalid
  • 3053 - E411 (Address of permanent home residence- Part 2) is invalid
  • 3054 - E471 (Residential address - country name) is invalid
  • 3057 - E466 (Postal address - suburb\town) is not valid
  • 3058 - E469 (Residential address - suburb\town) is invalid
  • 4171 - E403 (Student given name - first) is blank
  • 5659 - Student details inconsistent for the same student ID
  • 7054 - Invalid character(s) were found in E313 (Student ID code)
  • 7089 - E313 (Student identification code) is blank
  • 7090 - Duplicate records identified
  • 7095 - Invalid character(s) were found in E405 (Student title)
  • 7096 - Invalid character(s) were found in E402 (Student surname)
  • 7097 - Invalid character(s) were found in E403 (Student given name - first)
  • 7098 - Invalid character(s) were found in E404 (Student given name - others)
  • 7100 - Inconsistent E416 (Tax File Number) for student
  • 7103 - Invalid character(s) were found in E307 (Course code)
  • 7135 - E488 (CHESSN) is invalid
  • 7143 - E314 (Date of birth) is blank
  • 7149 - E416 (Tax file number) is blank
  • 7150 - E307 (Course code) is blank
  • 7152 - E466 (Postal address - suburb\town) is blank
  • 7153 - E469 (Residential address - suburb\town) is blank
  • 7232 - E416 (Tax File Number) is invalid
  • 7250 - E467 (Postal address - state code) is not valid
  • 7328 - E413 (Perm. home address - postcode) is invalid
  • 7329 - E409 (Postal address - postcode) is invalid
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PIR Course of Study (PCO)

  • 8122 - The Field of Education Supplementary Code and Course of Study Type Code must be consistent for a non-award course
  • 8150 - The Course Code cannot be blank
  • 8151 - An invalid character has been reported in the Course Code
  • 8152 - A duplicate course record has been reported
  • 8153 - The Course Code has already been submitted for the Reporting Year
  • 8154 - An invalid character has been reported in the Course Name
  • 8155 - There is another course with the same Course Name for the Reporting Year
  • 8156 - The Course Name is different for the same Course that was previously reported
  • 8157 - The Course of Study Type Code is not valid
  • 8158 - The Course of Study Type Code and Field of Education Code must be consistent for a non-award course
  • 8159 - The Course of Study Load must be in the range 00 to 99
  • 8160 - The Combined Course Indicator must be 0 or 1
  • 8161 - The Field of Education Code and Course of Study Type Code must be consistent for a non-award course
  • 8163 - The Field of Education Code and Field of Education Supplementary Code must be in the Mixed Field Programs for an enabling course
  • 8164 - The Field of Education Code is different for the same Course that was previously reported
  • 8168 - The Reporting Year/Period cannot be blank
  • 8217 - The Reporting Year must be between 2015 and the current year plus 1
  • 8219 - The Field of Education Code must be 000000 or be a valid 6 digit Field of Education Classification Code
  • 8221 - The Field of Education Supplementary Code must be 000000 or be a valid 6 digit Field of Education Classification Code
  • 8264 - The Course Name cannot be blank
  • 8265 - The Course of Study Load is not valid for the Course of Study Type Code
  • 8266 - The Combined Course Indicator must be 0 for a supplementary field of education code of 000000
  • 8292 - The Reporting Period must be 1
  • 8293 - The Combined Course Indicator must be 1 for a supplementary field of education code in the range 010000 to 129999
  • 8307 - The Course of Study Type Code is different for the same Course that was previously reported
  • 8308 - The Course of Study Load is different for the same Course that was previously reported
  • 8309 - The Combined Course of Study Indicator is different for the same Course that was previously reported
  • 8310 - The Course of Study Type Code is different to the records for the same Course in the file
  • 8311 - The Course of Study Load is different to the records for the same Course in the file
  • 8312 - The Combined Course of Study Indicator is different to the records for the same Course in the file
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PIR Half Year Load Estimates (PLE)

  • 8196 - The Student Fee Type must be 01 or 02
  • 8198 - The Broad Course Type must be 01, 02, 03, 04 or 05
  • 8200 - The Commencing Student Indicator must be 0 or 1
  • 8201 - The Estimated Full-Time Student Load must be in the range 00001 to 99999
  • 8203 - The Reporting Year must be between 2016 and the current year
  • 8204 - The Reporting Period must be 1
  • 8329 - A duplicate load estimates record has been reported
  • 8362 - All half year load estimates records must be for the same Reporting Year/Period
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PIR Past Course Completions (PPS)

  • 8107 - The Student Identification Code cannot be blank
  • 8108 - An invalid character has been reported in the Student Identification Code
  • 8109 - The student has more than 3 Specialisation Codes for the same Course Code
  • 8110 - An invalid character has been reported in the Course Code
  • 8111 - The Course Code has not been submitted the Reporting Year
  • 8112 - The Course Commencement Date must be in YYYYMM format
  • 8113 - The Course Commencement year must not be after the Reporting Year
  • 8114 - The Course Commencement Date is more than 10 years ago
  • 8115 - The past course completions records with the same Course Code must have the same Course Commencement Date
  • 8116 - The Mode of Attendance Code must 1, 2, 3, 4 or 5
  • 8117 - The past course completions records with the same Course Code must have the same Mode of Attendance Code
  • 8118 - The Type of Attendance Code must be 0, 1 or 2
  • 8119 - The past course completions record with the same Course Code must have the same Type of Attendance Code
  • 8121 - The Citizen/Resident Indicator must be NULL, 1, 2, 3, 4, 5 or 8
  • 8124 - The Specialisation Code must be a valid 6 digit Field of Education Classification Code
  • 8125 - The Reporting Year must be between 2015 and the current year
  • 8126 - The Reporting Period must be 1
  • 8187 - The Course Code cannot be blank
  • 8302 - Past course completions cannot be reported for a non-award course
  • 8303 - The Mode of Attendance Code cannot be reported for a higher doctorate course
  • 8305 - The Type of Attendance Code for a Doctorate by research or a Masters (Research) course must be Full-time or Part-time
  • 8324 - Duplicate past course completions records are reported
  • 8360 - All past course completions records must be for the same Reporting Year/Period
  • 8364 - The past course completions records with the same Course Code must have the same Citizen/Resident Indicator
  • 8389 - The Specialisation Code is not for an award course
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Offer Details (OD)

  • 7513 - E306 (HEP code) is blank
  • 7519 - E306 (Higher Education Provider code) is not valid
  • 7521 - E310 (Course of study type code) is blank
  • 7522 - E310 (Course of study type code) is not valid
  • 7523 - E310 (Course of study type code) is not valid
  • 7537 - E327 (Basis for admission to current course code) is blank
  • 7538 - E327 (Basis for admission to current course code) is not valid
  • 7539 - E327 (Basis for admission to current course code) is not valid for collection type
  • 7541 - E329 (Mode of Attendance code) is not valid
  • 7574 - E461 (Field of Education code) is blank
  • 7576 - E461 (Field of Education code) is not valid
  • 7577 - E462 (Field of Education supplementary code) is blank
  • 7579 - E462 (Field of Education supplementary code) is not valid
  • 7591 - E493 (Highest Educational attainment prior to commencement) is not valid for year of attainment
  • 7593 - E559 (Course campus postcode) is not valid
  • 7595 - E559 (Course campus postcode) is not valid
  • 7599 - E700 (Application identification code) is not valid
  • 7613 - E705 (Date offered) is blank
  • 7614 - E705 (Date offered) is not valid
  • 7616 - E709 (Intake Date) is blank
  • 7618 - E709 (Intake Date) is not valid
  • 7621 - E700 (Application identification code) is blank
  • 7623 - E713 (Preference ordinal position number) is blank
  • 7628 - E723 (Response code) is not valid
  • 7630 - E724 (Sector code) is blank
  • 7632 - E724 (Sector code) is not valid
  • 7674 - E700 (Application identification code) has no matching record in the Application Details file
  • 7675 - E700 (Application identification code) has no matching record in the Application Details file
  • 7676 - E713 (Preference ordinal position number) has invalid value
  • 7677 - E713 (Preference ordinal position number) has invalid value
  • 7703 - E310 (COS type code) code 99 is valid for a TAC only
  • 7704 - E310 (COS type code) code 99 is valid for a TAC only
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PIR Staff (PSF)

  • 8128 - The Person Identification Code cannot be blank
  • 8129 - An invalid character has been reported in the Person Identification Code
  • 8130 - The full-time and/or part-time staff has more than 100 full-time equivalence for the same Reporting Year
  • 8131 - The Work Contract Code must be 1, 2, 5 or 6
  • 8132 - The Current-Term Code must be in the range 01 to 61, 81, 82 or 91 for a full-time or fractional full-time staff
  • 8133 - The Current-Term Code must be 99 for a casual or sessional staff
  • 8134 - No Vice Chancellor/Principal/Chief Executive Officer has been reported
  • 8135 - The Classn-Current must be NULL, 001, 005, 013, 014, 042, 066, 100, 150, 160, 165 or 170
  • 8136 - Multiple Vice Chancellor/Principal/Chief Executive Officer records should be for the same staff member
  • 8138 - The Work Sector Code must be 1
  • 8139 - The Function Code must be 1, 2, 3, or 4
  • 8140 - The Equivalent Full-Time Salary Range - Current Duties must be NULL, 1, 02, 03, 04, 05, 06, 07, 08, 09, 10 or 11
  • 8141 - The Highest Qualification must be 2, 3, 4, 5, 6 or 7 for a full-time or fractional full-time staff
  • 8143 - The Highest Qualification must be NULL for a casual or sessional staff
  • 8144 - The full-time or fractional full-time staff records with the same Classn-Current and Reporting Year must have the same Highest Qualification
  • 8145 - The Reporting Year must be between 2016 and the current year
  • 8146 - The Reporting Period must be 1
  • 8147 - The Full-Time Equivalence - Reference Date must be numeric in the range 001 to 100
  • 8185 - The Current-Term Code must be in the range 01 to 61, 81, 82, 91 or 99
  • 8186 - The Highest Qualification must be NULL, 2, 3, 4, 5, 6 or 7
  • 8224 - The Organisational Unit Code cannot be blank
  • 8286 - The Work Contract Code must be 1 or 2 for a full-time or fractional full-time staff
  • 8287 - The Work Contract Code must be 5 or 6 for a casual or sessional staff
  • 8288 - The Work Contract Code must be 1 or 2 for a full-time or fractional full-time staff
  • 8321 - The Work Contract Code must be 5 or 6 for a casual or sessional staff
  • 8322 - A duplicate staff record has been reported
  • 8325 - The casual staff has more than 100 full-time equivalence for the same Reporting Year
  • 8328 - Both the Classn-Current and Equivalent Full-Time Salary Range - Current Duties cannot be blank
  • 8361 - All staff records must be for the same Reporting Year/Period
  • 8365 - An invalid character has been reported in the Organisational Unit Code
  • 8366 - An invalid character has been reported in the Organisational Unit Code
  • 8367 - An academic organisational unit code should be reported
  • 8370 - All casual or sessional staff records must have the same Work Contract Code
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PIR Student (PSD)

  • 8039 - The Student Identification Code cannot be blank
  • 8040 - An invalid character has been reported in the Student Identification Code
  • 8042 - An invalid character has been reported in the Course Code
  • 8043 - The Course Code has not been submitted for the Reporting Year
  • 8044 - The New Basis for Admission to Current Course must be 01, 29, 31, 33, 34, 36 or 37
  • 8047 - An invalid code has been reported in the Location Code of Permanent Home Residence
  • 8048 - An invalid Australian postcode has been reported in the Location Code of Permanent Home Residence
  • 8050 - The student records must have the same Location Code of Permanent Home Residence within a year
  • 8051 - The Course Commencement Date must be in YYYYMM format
  • 8052 - The Course Commencement month and year must not be after the Unit of Study Census month and year
  • 8053 - The Course Commencement Date is at least 10 years ago
  • 8054 - The student records with the same Course Code must have the same Course Commencement Date
  • 8055 - The Mode of Attendance Code must be 1, 2 or 3
  • 8057 - The Type of Attendance Code must be 0, 1 or 2
  • 8060 - An invalid character has been reported in the Unit of Study Code
  • 8061 - The Unit of Study Completion Status must be 1, 2, 3 or 4
  • 8063 - The Citizen/Resident Indicator must be NULL, 1, 2, 3, 4, 5 or 8
  • 8068 - The Tertiary Entrance Score must be NULL or in the range 030 to 100, 001, 998 or 999
  • 8072 - The Reporting Year must be between 2015 and the current year
  • 8073 - The Reporting Period must be 1
  • 8074 - The Discipline Code must be a valid 6 digit Field of Education Classification Code
  • 8075 - The student records with the same Unit of Study Code must have the same Discipline Code within a year
  • 8076 - An invalid code has been reported in the Campus Postcode
  • 8078 - The Unit of Study Census Date must be a valid date in YYYYMMDD format
  • 8079 - The Unit of Study Census Date must not be before 2015
  • 8080 - The Unit of Study Census Date cannot be in the future
  • 8081 - The Student Status Code must be 270, 301, 302, 303, 310 or 311
  • 8085 - Inconsistent values for an overseas student have been reported between the Student Status Code and Citizen/Resident Indicator
  • 8087 - A cross institutional program course must be reported with a Student Status Code of 270, 302, 303, 310 or 311
  • 8088 - An invalid code has been reported in the Highest Educational Participation Prior to Commencement
  • 8089 - If the Highest Educational Participation Prior to Commencement year is not 0000 or 9999, the year value must be less than or equal to the Reporting Year
  • 8094 - The Indicative Tuition Fee for a Domestic or International Fee-paying Place must be in the range 00000 to 99999
  • 8095 - The Additional Entrance Criteria must be 1, 2 or 3
  • 8096 - An invalid code has been reported in the Course Campus Postcode
  • 8098 - The Type of Operation of Campus must be 00, 01 or 02
  • 8099 - The Principal Mode of Delivery of Offshore Course must be 00, 01, 02, 03 or 04
  • 8100 - Inconsistent values for a domestic course have been reported
  • 8101 - The Offshore Delivery Indicator must be 00, 01 or 02
  • 8102 - Inconsistent values for a domestic course have been reported
  • 8103 - The Equivalent Full-Time Student Load must be greater than zero and less than or equal to 1000000000
  • 8104 - The student has more than 1.25 EFTSL for the same Unit of Study Census Date
  • 8170 - The Unit of Study Census year must be the same as the Reporting Year
  • 8191 - The Course Code cannot be blank
  • 8192 - The Unit of Study Code cannot be blank
  • 8212 - An invalid country code has been reported in the Location Code of Permanent Home Residence
  • 8213 - An invalid Australian postcode has been reported in the Campus Postcode
  • 8214 - An invalid country code has been reported in the Campus Postcode
  • 8215 - An invalid Australian postcode has been reported in the Course Campus Postcode
  • 8216 - An invalid country code has been reported in the Course Campus Postcode
  • 8280 - Inconsistent values for a domestic student have been reported between the Citizen/Resident Indicator and the Student Status Code
  • 8294 - The Course Code is invalid for a domestic secondary education
  • 8295 - The Course Code is invalid for an overseas secondary education
  • 8299 - Inconsistent values for a permanent resident have been reported between the Citizen/Resident Indicator and the Student Status Code
  • 8300 - Inconsistent values for a permanent resident have been reported between the Student Status Code and Citizen/Resident Indicator
  • 8301 - Inconsistent values for a New Zealand citizen have been reported between the Student Status Code and Citizen/Resident Indicator
  • 8304 - Matching Course Code is invalid for Type of Attendance
  • 8314 - Students cannot be reported for a Higher Doctorate course
  • 8342 - Duplicate student records are reported
  • 8343 - The Course Commencement Date is different for the same Course Code that was previously reported
  • 8344 - Inconsistent values for a domestic course have been reported
  • 8345 - Invalid value for a commencing student has been reported
  • 8347 - Invalid value for a commencing student has been reported
  • 8349 - The student records with the same Course Code must have the same Tertiary Entrance Score
  • 8351 - The student records with the same Course Code must have the same New Basis for Admission to Current Course within a year
  • 8352 - The student records for the same Course Code must have the same Highest Educational Participation Prior to Commencement within a year
  • 8353 - An invalid Australian postcode has been reported in the Location Code of Permanent Home Residence
  • 8354 - An invalid country code has been reported in the Location Code of Permanent Home Residence
  • 8355 - An invalid Australian postcode has been reported in the Course Campus Postcode
  • 8356 - An invalid country code has been reported in the Course Campus Postcode
  • 8357 - An invalid Australian postcode has been reported in the Campus Postcode
  • 8358 - An invalid country code has been reported in the Campus Postcode
  • 8359 - All student records must be for the same Reporting Year/Period
  • 8392 - The New Basis for Admission to Current Course is different for the same Course Code that was previously reported
  • 8393 - The New Basis for Admission to Current Course is different for the same Course Code that was previously reported
  • 8394 - The student records with the same Course Code must have the same Citizen/Resident Indicator within the year
  • 8395 - The Tertiary Entrance Score is different for the same Course Code that was previously reported
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Revised OS-HELP (RO)

  • 2080 - Student ID is blank
  • 4080 - Loan fee must be 20% of OS-HELP Payment Amount
  • 4090 - OS-HELP debt incurral date is invalid
  • 5528 - OS-HELP debt incurral date value format is incorrect
  • 5529 - OS-HELP payment amount is invalid
  • 5553 - E307 (Course code) not present in the Course of Study records
  • 5555 - OS-HELP payment amount is greater than the amount determined for the reporting year for OS-HELP for study in non-Asian countries
  • 5601 - OS-HELP Study period commencement date value format is incorrect
  • 5615 - OS-HELP Country of study code - Primary is not a valid code
  • 5616 - E554 (OS-HELP country of study code) is not a valid code
  • 7168 - Loan fee is invalid.
  • 7169 - Invalid character(s)were found in E313 (Student ID code)
  • 7170 - Invalid character(s) in CO Code
  • 7171 - Inconsistent Student ID for the same CHESSN
  • 7172 - CHESSN is invalid
  • 7173 - OS-HELP Country of study code - Primary cannot be 0000 if OS-HELP Study period commencement date is >= 20060101
  • 7174 - 2 or more records with OS-HELP study period commencement date in the same 6 month period
  • 7177 - OS-HELP debt incurral date is blank
  • 7178 - Course code is blank
  • 7179 - OS-HELP Study period commencement date must not be blank
  • 7180 - CHESSN is blank
  • 7196 - OS-HELP Study period commencement date is before 20050101
  • 7228 - No matching record found in OR file
  • 7229 - OS-HELP Country of study code - Secondary cannot be 0000 if OS-HELP Study period commencement date is >= 20060101
  • 7247 - No matching OR file record found matching the case of values on Student ID (E313) and Course Code (E307)
  • 7249 - OS-HELP debt incurral date is invalid
  • 7696 - Loan fee must be zero when OS-HELP Debt Incurral Date is after 2009
  • 7900 - OS-HELP Debt incurral date is before 1 Jan 2014
  • 7901 - No Asian country reported for OS-HELP for study in Asia loan
  • 7902 - OS-HELP payment amount is greater than the amount determined for the reporting year for OS-HELP for study in Asia
  • 7903 - OS-HELP payment amount is greater than the amount determined for the reporting year for OS-HELP Language study
  • 7904 - OS-HELP Country of study code - Primary is invalid for OS-HELP Language study loan
  • 7905 - OS-HELP Country of study code - Secondary is invalid for OS-HELP Language study loan
  • 7906 - OS-HELP Language code is invalid
  • 7907 - OS-HELP Language code must be 9999 if the loan is not an OS-HELP Language study loan
  • 7908 - OS-HELP Language study commencement date is not valid
  • 7909 - OS-HELP Language study commencement date is not valid
  • 7913 - Student status code is invalid for OS-HELP loan
  • 7914 - OS-HELP Language code must be null or contain 4 numeric characters
  • 7915 - OS-HELP Language study commencement date is not valid
  • 7916 - Duplicate records found with the same OS-HELP Study period commencement date
  • 7918 - OS-HELP Language study commencement date would normally be before OS-HELP study period commencement date
  • 7919 - Duplicate records found with the same OS-HELP Language study commencement date
  • 7920 - Asian country reported for OS-HELP for study in non-Asian countries loan
  • 7921 - OS-HELP Country of study code - Primary must contain 4 numeric characters
  • 7922 - OS-HELP Country of study code - Secondary must contain 4 numeric characters
  • 7923 - OS-HELP Language code must not be 9999 for an OS-HELP Language study loan
  • 7924 - OS-HELP Study period commencement date cannot be before 20140101
  • 7925 - OS-HELP Country code is invalid
  • 7926 - OS-HELP Country of study code - Secondary is not a valid code
  • 7927 - OS-HELP Country of study code - Primary cannot be 0000 for OS-HELP study in Asia loan
  • 7928 - OS-HELP Country of study code - Secondary cannot be 0000 for OS-HELP study in Asia loan
  • 7931 - OS-HELP Language code is not required for a pre 2014 record
  • 7932 - OS-HELP Language study commencement date should be null for a pre 2014 record
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Actual Casual (CA)

  • 2130 - E315 (Gender Code) in not valid
  • 2140 - E509 (Current duties classification type and level group code) is not valid
  • 2150 - E510 (Organisational unit code) is not valid
  • 2180 - E412 (Function code) is invalid
  • 2190 - E514 (Actual Full-time equivalence - prior year) must be in range 0001 to 9999
  • 2230 - Inconsistent E412 and E509
  • 7460 - E415 (Reporting Year/Period) must be between 2008 and previous year.
  • 7461 - E446 (Variation Reason Code) is not valid for Casual Staff submission remission
  • 7462 - Duplicate records found
  • 7464 - E511 (Work sector code) is not valid
  • 7667 - E510 (Organisational unit code) can not be 1 and all spaces
  • 7693 - E415 (Reporting Year/Period) fifth digit must be 1
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Estimated Casual (EC)

  • 7480 - E415 (Reporting Year/Period) must be between 2009 and current year.
  • 7481 - E515 (Estimated Casual Full Time Equivalent) is invalid
  • 7694 - E415 (Reporting Year/Period) fifth digit must be 1
  • 7717 - E415 (Reporting Year/Period) must be unique
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Staff Concordance (FC)

  • 7784 - E401 (Person Identification code) is blank
  • 7785 - E401 (Person Identification code) has invalid characters.
  • 7786 - E401 (Person Identification code) and E888 (New Person Identification code) cannot be the same within a record
  • 7787 - E401 (Person Identification code) reported more than once within file
  • 7788 - E401 (Person Identification code) and E888 (New Person Identification code) cannot be the same across records
  • 7789 - E888 (New Person Identification code) is blank
  • 7791 - E888 (New Person Identification code) has invalid characters.
  • 7793 - E888 (New Person Identification code) reported more than once within file
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TFN Revision (TR)

  • 8520 - The Student Identification Code cannot be blank
  • 8521 - An invalid character has been reported in the Student Identification Code
  • 8522 - The Tax File Number cannot be blank
  • 8523 - An invalid character has been reported in the Tax File Number
  • 8524 - The Date of Birth cannot be blank
  • 8525 - The Date of Birth must be in YYYYMMDD format
  • 8526 - The Date of Birth indicates the student is 14 years of age or younger
  • 8527 - The Date of Birth indicates the student is 100 years of age or older
  • 8528 - The Student Surname cannot be blank
  • 8529 - An invalid character has been reported in the Student Surname
  • 8530 - The Student Given Name - First has not been reported
  • 8531 - An invalid character has been reported in the Student Given Name - First
  • 8532 - An invalid character has been reported in the Student Given Name - Others
  • 8533 - The Address of Permanent Home Residence - Part 1 cannot be blank
  • 8534 - An invalid character has been reported in the Address of Permanent Home Residence - Part 1
  • 8535 - An invalid character has been reported in the Address of Permanent Home Residence - Part 2
  • 8536 - An invalid character has been reported in the Residential Address - Suburb/Town
  • 8537 - An invalid value has been reported in the Residential Address - State
  • 8538 - An invalid postcode has been reported in the Address of Permanent Home Residence - Postcode
  • 8540 - There is more than one record in the submission matching on Student Identification Code
  • 8542 - The Residential Address - State cannot be reported for an overseas address
  • 8543 - The Residential Address - State must be reported for an Australian address
  • 8546 - The Address of Permanent Home Residence - Postcode cannot be reported for an overseas address
  • 8547 - The Address of Permanent Home Residence - Postcode must be reported for an Australian address
  • 8554 - The Residential Address - Suburb/Town has not been reported
  • 8555 - An invalid character has been reported in the Residential Address - Country
  • 8556 - An invalid postcode has been reported in the Address of Permanent Home Residence - Postcode
  • 8559 - A student record must have a value reported for the Student Given Name - First if a value has been reported for the Student Given Name - Others
  • 8569 - There is more than one record in the submission matching on Tax File Number
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TFN LookUp (TL)

  • 8570 - The Student Identification Code cannot be blank
  • 8571 - An invalid character has been reported in the Student Identification Code
  • 8572 - There is more than one record in the submission matching on Student Identification Code
  • 8573 - The Tax File Number cannot be blank
  • 8574 - An invalid character has been reported in the Tax File Number
  • 8575 - There is more than one record in the submission matching on Tax File Number
  • 8576 - The Date of Birth cannot be blank
  • 8577 - The Date of Birth must be in YYYYMMDD format
  • 8578 - The Date of Birth indicates the student is 14 years of age or younger
  • 8579 - The Date of Birth indicates the student is 100 years of age or older
  • 8580 - The Student Surname cannot be blank
  • 8581 - An invalid character has been reported in the Student Surname
  • 8582 - The Student Given Name - First has not been reported
  • 8583 - An invalid character has been reported in the Student Given Name - First
  • 8584 - A student record must have a value reported for the Student Given Name - First if a value has been reported for the Student Given Name - Others
  • 8585 - An invalid character has been reported in the Student Given Name - Others
  • 8586 - The Address of Permanent Home Residence - Part 1 cannot be blank
  • 8587 - An invalid character has been reported in the Address of Permanent Home Residence - Part 1
  • 8588 - An invalid character has been reported in the Address of Permanent Home Residence - Part 2
  • 8589 - The Residential Address - Suburb/Town has not been reported
  • 8590 - An invalid character has been reported in the Residential Address - Suburb/Town
  • 8591 - An invalid value has been reported in the Residential Address - State
  • 8592 - The Residential Address - State cannot be reported for an overseas address
  • 8593 - The Residential Address - State must be reported for an Australian address
  • 8594 - An invalid postcode has been reported in the Address of Permanent Home Residence - Postcode
  • 8595 - An invalid postcode has been reported in the Address of Permanent Home Residence - Postcode
  • 8596 - The Address of Permanent Home Residence - Postcode cannot be reported for an overseas address
  • 8597 - The Address of Permanent Home Residence - Postcode must be reported for an Australian address
  • 8598 - An invalid character has been reported in the Residential Address - Country
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Course of Study (CO)

  • 1112 - The Course code cannot be blank
  • 1113 - Another record with this Course code and Reporting period year exists in this file
  • 1114 - The Course Name cannot be blank
  • 1117 - Another record with this Course name and Reporting period year exists in this file
  • 1118 - The Course of Study Type code is not valid for a Higher Education Provider
  • 1119 - The Field of education code must be 000000 or a valid field of education code.
  • 1121 - The Course of Study EFTSL value is not valid for Course of Study Type codes '01', '41', '42', '50' or Open Universities Australia
  • 1400 - The Course of Study Type code must be '50' if the associated Field of Education code is '0000000'
  • 1401 - The Field of Education and Supplementary Field of Education codes must be '000000' when associated to Course of Study Type codes '50','60', '61'
  • 1519 - The Course of Study Type codes '60' and '61' are not valid for the Higher Education Provider code
  • 1521 - Only the Course of Study Type values '50', '60, '61'' and Field of Education code '000000' can be reported for Open Universities Australia
  • 1610 - The Supplementary Field of Education code can only be reported as '000000' or a valid code from the Field of Education Classification
  • 1806 - The Combined Course Indicator code must be '0' or '1'
  • 1807 - The Combined Course of Study Indicator must be '0' if the Supplementary Field of Education code is '000000'
  • 1808 - The Combined Course of Study Indicator must be '1' if the Supplementary Field of Education code values are '010000 to 129999'
  • 1809 - The Combined Course of Study Indicator must be '0' for Open Universities Australia
  • 3020 - Field of Education and Supplementary Field of Education codes '12****' must have a Course of Study Type code of '30'
  • 3059 - The Special Interest Course Type code '23' must be associated to Field of Education or Supplementary Field of Education codes '0601**' or '019901'
  • 3060 - The Special Interest Course Type code '22' must be associated to Field of Education or Supplementary Field of Education codes '0701**'
  • 3061 - The Special Interest Course Type code '21' must be associated to Field of Education or Supplementary Field of Education codes '0603**'
  • 3062 - This course has previously been reported with a different Special Interest Course Type
  • 3083 - The Special Interest Course Type code '27' should be associated to Field of Education or Supplementary Field of Education code '090701'
  • 4200 - The Course of Study code cannot be blank
  • 4201 - The Course of Study Name cannot be blank
  • 5642 - The Course of Study Type code is not valid for course of study '0000000000'
  • 5644 - The Course of Study Name is not the same as matching Course of Study records in this file
  • 5678 - The Special Interest Course Type code '25' must be associated to Field of Education or Supplementary Field of Education code '061101'
  • 5679 - The Special Interest Course Type code '26' must be associated to Field of Education or Supplementary Field of Education code '060701'
  • 7002 - An invalid character has been reported in the Course of Study code
  • 7003 - The Course of Study Name is not the same as matching Course of Study records reported to HEIMS
  • 7011 - The Course of Study Type code is not the same as other course records, in this file, for this Course of Study
  • 7012 - The Course of Study EFTSL value is not the same as other course records, in this file, for this Course of Study
  • 7013 - The Combined Course of Study indicator is not the same as other course records, in this file, for this Course of Study
  • 7019 - An invalid character has been reported in the Course of Study Name
  • 7028 - An invalid character has been reported in the Course Name
  • 7039 - The Special Interest Course Type code is not valid
  • 7042 - The Course of Study EFTSL value must be in the range '00 to 99'
  • 7051 - An invalid character has been reported in the Course code
  • 7052 - The Combined Course of Study indicator is not the same as other course records reported to HEIMS for this Course of Study
  • 7057 - The Course of Study Type code is not the same as other course records reported to HEIMS for this Course of Study.
  • 7058 - The Course of Study EFTSL is not the same as other course records reported to HEIMS for this Course of Study
  • 7059 - Another record with this Course code and Reporting period year has already been submitted to HEIMS
  • 7726 - The Reporting Year/Period value cannot be pre 2005 or greater then the year associated to the submission
  • 7733 - An invalid code has been reported for the Reporting Year/Period
  • 7887 - The Course of Study Type code value of '14' is not valid for a pre 2013 course of study
  • 8009 - This Course code has previously been reported to HEIMS with a different Course of Study code
  • 8010 - Course name is different from the previously reported value for this course code. The name will be updated.
  • 8026 - This course has previously been reported with a different Field of Education code
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Enrolment (EN)

  • 1126 - E313 (Student identification code) is blank
  • 1129 - E314 (Date of birth) is not valid
  • 1130 - Student is 14 years of age or younger
  • 1131 - E315 (Gender code) is invalid
  • 1132 - E316 (ATSI code) is invalid
  • 1135 - E319 (Location code of term residence) is invalid
  • 1137 - E320 (Location code of permanent home residence) is invalid
  • 1141 - E327 (New Basis for admission to current course) is invalid. It must be one of 01, 29, 31, 33, 34, 36, 37
  • 1148 - The Type of Attendance is invalid for a higher education student
  • 1153 - E346 (Country of birth) is invalid
  • 1154 - E347 (Year of arrival in Australia) is inappropriate for students born overseas
  • 1155 - E347 (Year of arrival in Australia) is inappropriate for students born in Australia
  • 1156 - E347 (Year of arrival in Australia) is not valid
  • 1157 - E348 (Language spoken at home) is invalid
  • 1179 - E369 (Tertiary entrance score) is invalid
  • 1296 - Student is equal to or greater than 100 years
  • 1301 - Inappropriate E320 value for overseas student
  • 1314 - No matching record in Student Load/Liability File
  • 1506 - E319 inconsistent for permanent resident
  • 1507 - E347 (Year of arrival in Australia) is 0001 but E346 (Country of birth) is not 1100
  • 1508 - E347 (Year of arrival in Australia) is later than the Reporting Year
  • 1572 - E346 (Country of birth code) is inconsistent for student who has arrived in Australia
  • 1604 - The 8th character of Disability must be 1 or 2 if the first character is 1
  • 1658 - E316 (ATSI code) is inconsistent for E358
  • 1659 - E346 (Country of birth code) is inconsistent for ATSI student
  • 1660 - The Language spoken at home may be invalid for an Aboriginal or Torres Strait Islander student
  • 1686 - The 2nd to 7th characters of Disability must be 0 or 1
  • 1710 - E327 (Basis for Admission) domestic student has been provided for inappropriate E310 (Course of Study Type)
  • 1746 - The Highest Educational Attainment is invalid for a domestic student commencing study
  • 1760 - E347 (Year of arrival in Australia) is inappropriate for student studying in Australia.
  • 1770 - Inappropriate E319 for student who has never arrived in Australia
  • 1802 - E327 (Basis for Admission) overseas student has been provided for inappropriate E310 (Course of Study Type)
  • 1815 - E460 (Total previous RTS EFTSL) is not valid
  • 3028 - E327 (Basis for admission to current course) is not valid for a commencing student
  • 3030 - E493 (Highest educational attainment) is inappropriate for commencing student
  • 3031 - E476 (Commencing location) is not a valid postcode
  • 3063 - IPRS value in E487 (Scholarship Code) for E313 (Student Identification) should have appropriate E358 (Citizen/Resident Indicator) and E490 (Liability Status Code) values
  • 3068 - E487 (Scholarship code) is for APA student but E358 (Citizen/residence indicator) is inappropriate
  • 3069 - A research scholarship is only valid to a research course of study
  • 4121 - Last 4 characters of E493 > Reporting year
  • 5116 - Data format or range is not correct
  • 5521 - Referenced Field contains a value that is OUTSIDE the permissible Range of Values
  • 5542 - E487 (Scholarship Code) is invalid.
  • 5546 - The Student Status Code may be invalid for a student that has an Overseas Student Tuition Fee that is greater than zero
  • 5602 - E465 (Separation status code) is not valid
  • 5653 - Duplicate records identified
  • 5657 - Different Student details for same student ID
  • 5660 - Student details different for same E313 on DU and EN
  • 7071 - Invalid character(s) were found in E486 (Name of suburb/ town/ locality)
  • 7105 - E565 (Credit offered value) is invalid
  • 7106 - E565 (Cr. offered val.) is invalid. E565 (Cr. offered val.) is less than E560 (Cr. used val.)
  • 7107 - The Credit/Status Higher Education Provider Code is invalid
  • 7108 - E415 (Reporting year/period) is invalid.
  • 7109 - E415 (Reporting year/period) is invalid
  • 7110 - E561 (Details of prior study for which credit was offered) must not be 0000 if E565 (Credit offered value) is not 0000
  • 7111 - E560 (Credit used value) is not valid
  • 7112 - E561 (Details of prior study for which credit was offered) is invalid
  • 7113 - E563 (Level of education of prior VET study for which credit was offered) value is not valid
  • 7114 - E563 (Level of education of prior VET study for which credit was offered) must not be 000 if E561 = 0200 or 0300
  • 7115 - E564 (Type of provider where VET study was undertaken) must not be 00 if E561 = 0200 or 0300
  • 7116 - E566 (Credit status HEP code) must not be 0000 if E561 = 0100 or 0300
  • 7117 - E562 (Field of education of prior VET study for which credit was offered) must not be 0000 if E561 = 0200 or 0300
  • 7118 - E564 (Type of provider where VET study was undertaken) value is not valid
  • 7127 - E319 (Location code of term residence) is invalid
  • 7128 - E320 (Location code of permanent home residence) is invalid
  • 7131 - E562 (Field of education of prior VET study for which credit was offered) is not valid
  • 7139 - Invalid character(s) in E307 (CO Code)
  • 7141 - Invalid character(s) were found in E313 (Student ID code)
  • 7156 - E500 (OS tuition fee) is blank
  • 7198 - E560 (Credit used value) is not valid
  • 7199 - E561 (Details of prior study for which credit was offered) is invalid
  • 7200 - E562 (Field of education of prior VET study for which credit was offered) is not valid
  • 7201 - E563 (Level of education of prior VET study for which credit was offered) value is not valid
  • 7202 - E564 (Type of provider where VET study was undertaken)value is not valid
  • 7203 - E566 (Credit status HEP code) is invalid
  • 7327 - Student details inconsistent for the same student ID
  • 7330 - Inappropriate E319 for students who is not residing in Australia
  • 7332 - E572 (Year left school) value is invalid
  • 7365 - Credit Used Value (E560) is inconsistent for Student. It must be greater than or equal to the previous record determined by the value of Reporting Year / Period (E415).
  • 7366 - Credit Offered Value (E565) is inconsistent for Student. It must be greater than or equal to the previous record determined by the value of Reporting Year / Period (E415).
  • 7378 - E476(Commencing location code of permanent home residence) has invalid character in postcode.
  • 7379 - E319 (Location code of term residence) is not a valid format
  • 7380 - E320 (Location code of permanent home residence) is not a valid format
  • 7381 - E476 (Commencing location code of permanent home residence) is invalid
  • 7384 - E572 (Year left school) must not be blank
  • 7385 - E572 (Year left school) should be blank when E415 is pre-2009.
  • 7386 - E572 (Year left school) must not be a future year.
  • 7387 - E572 (Year left school) value not valid for E493 (Highest educational participation prior to commencement) value.
  • 7388 - E572 (Year left school) value not valid for E493 (Highest educational participation prior to commencement) value.
  • 7389 - E572 (Year left school) not valid for E493 (Highest educational participation prior to commencement)
  • 7390 - E572 (Year left school) must be 9997 if E493 is 079999
  • 7391 - E572 (Year left school) value inconsistent for the same student ID
  • 7678 - E573 (Highest educational attainment of parent/guardian 1) must not be null.
  • 7679 - E573 (Highest educational attainment of parent/guardian 1) is not a valid value.
  • 7680 - E573 (Highest educational attainment of parent/guardian 1) is not required when E415 (Reporting year/period) is before 2010.
  • 7681 - If E574 (Highest educational attainment of parent/guardian 2) is 01, then E573 (Highest educational attainment of parent/guardian 1) must be 01.
  • 7682 - If E327 (New Basis for Admission to Current Course) is 01, then E573 (Highest educational attainment of parent/guardian 1) must be 01
  • 7683 - E574 (Highest educational attainment of parent/guardian 2) is not a valid value.
  • 7684 - E574 (Highest educational attainment of parent/guardian 2) is not required when E415 (Reporting year/period) is before 2010.
  • 7685 - E574 (Highest educational attainment of parent/guardian 2) must be null, 01 or 98 when E573 (Highest educational attainment of parent/guardian 1) is 01.
  • 7686 - E574 (Highest educational attainment of parent/guardian 2) must be 98, 99 or null when E573 (Highest educational attainment of parent/guardian 1) is 98, 99 or null.
  • 7687 - If E572 (Year Left School) is 0001 then E327 (New Basis for Admission to Current Course) must be 01
  • 7688 - If E327 (New Basis for Admission to Current Course) is 01, then E572 (Year Left School) must be 0001 or 0000
  • 7689 - E493 (Highest educational participation prior to commencement) is not valid for a continuing student
  • 7690 - If E493 (Highest educational participation prior to commencement) is 010000, then E327 (New Basis for Admission to Current Course) must be 01
  • 7730 - If E573 (Highest education attainment of parent/guardian 1) is 01, then E327 (New Basis for Admission to Current Course) must be 01
  • 7757 - A HEP student is incorrectly submitted for a E307(Course Code) with a E310 (Course of Study type code) of 01
  • 7779 - The Scholarship Type Code is invalid for a 2012 to 2016 student
  • 7875 - E348 (Language spoken at home code) is not valid
  • 8011 - E307 (Course code) not present in the Course of Study records for the selected year
  • 8012 - Inconsistent E476 (Commencing location) for matching E313 (Student ID)
  • 8246 - The 1st and 8th characters of Disability must be 0, 1 or 2
  • 8247 - The 2nd to 8th character of Disability must be 0 if the 1st character is 0 or 2
  • 8248 - At least one of characters 2 to 7 of Disability must be 1 if the 1st character is 1
  • 8502 - The Country of Birth Code cannot be blank
  • 8508 - The Scholarship Type Code is invalid for a post 2016 student
  • 8514 - A student receiving a Research Training Program Fees Offset must have the correct Scholarship Type Code
  • 8515 - The Scholarship Type Code is invalid for the Student Status Code
  • 8567 - The Disability is not valid. It must be 8 characters in length
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Student Load Liability (LL)

  • 1143 - E534 (COS commencement date) format is invalid
  • 1146 - E534 (Course of study commencement date) is more than 10 years ago
  • 1147 - E329 (Mode of attendance code) value is invalid
  • 1183 - E333 (AOU code) is blank
  • 1190 - E313 (Student ID) is blank
  • 1193 - E464 (Discipline code) is invalid
  • 1194 - E337 (WEI indicator) is invalid
  • 1196 - E339 (EFTSL) value is invalid
  • 1198 - E354 (UOS code) is blank
  • 1284 - E381 (Amount paid up front) is invalid
  • 1304 - E384 incorrect for non-differential pre-2005 student
  • 1315 - There is no matching record in the Student Enrolment File
  • 1409 - The Amount Paid Upfront must be zero for a contribution exempt student
  • 1568 - E381 (Amount Paid Upfront) must be <= 80% of E384 (Total Amount Charged)
  • 1645 - E310 (Course of study type code) or E358 (Citizen/resident indicator) inconsistent for pre-2005 PELS student
  • 1646 - The Course of Study Type Code or Citizen/Resident Indicator is not valid for a pre-2017 research student
  • 1657 - E358 (Citizen/resident indicator) is invalid
  • 1666 - The Student Status Code is not valid for an overseas student
  • 1683 - E490 (Student status code) is not valid for a continuing NZ student residing outside Australia
  • 1703 - E384 incorrect for differential pre-2005 student
  • 1704 - E358 (Citizen/resident indicator) is not valid for student who never arrived in Australia
  • 1705 - E310 (Course of study type code) on Course file not valid for E490 (Student status code)
  • 1707 - The Amount Paid Upfront and the Total Amount Charged are not the same for a student that has paid the full contribution
  • 1718 - E490 (Student status code) is invalid for E310 (Course of study type code) or E358 (Citizen/resident indicator)
  • 1729 - The Student Status Code is not valid for a cross institutional program student
  • 1759 - E490 (Student status code) is not valid for E358 (Citizen/resident indicator)
  • 1761 - E339 (EFTSL) value > 1250
  • 1771 - Inconsistent E390 (PR eligibility) with E358 value
  • 1772 - Inconsistent E390 (PR eligibility) with E358 value
  • 1773 - Incorrect E390 (PR eligibility) for NZ citizen or PR
  • 1774 - Incorrect E390 for exempt/overseas fee-payer
  • 1814 - E390 (PR eligibility) is invalid
  • 2018 - E416 (TFN) is invalid for student with debt-incurring student status
  • 3018 - E477 (Campus code) is invalid
  • 3019 - E558 (Unit of Study HELP Debt) must equal E384 (Total Amount Charged) - E381 (Amount Paid Upfront) for E490 (Student Status Code) = FEE HELP or VET Fee paying
  • 4001 - The Student Status Code is invalid for a student with a Permanent Visa other than Permanent Humanitarian Visa
  • 4002 - E490 may be invalid for student commencing in 2005
  • 4006 - The Student Status Code is invalid for a New Zealand student residing overseas
  • 4007 - The Student Status Code may be invalid for a permanent resident student residing overseas
  • 4010 - E490 is invalid for E384 (Total amount charged)
  • 4012 - E381 (Amount Paid Upfront) not =< E384 (Total Amount Charged) for E490 (Student Status Code) = Fee-paying non-overseas students
  • 4014 - No matching FEE-HELP record in the HELP Due File
  • 4017 - E490 (Student status code) is not valid for Research Training Scheme (RTS) student
  • 4025 - E384 incorrect for prior to 2008 contributing student
  • 4030 - E488 must pass department’s CHESSN check algorithm
  • 4109 - The Total Amount Charged must be zero for an exempt student
  • 4118 - Different E534 for matching E313/E307 records
  • 4125 - E529 (Loan fee) must be greater than zero
  • 4150 - E529 (Loan fee) must be zero
  • 4151 - The Loan Fee must be zero for the Student Status Code
  • 5010 - E490 (Student Status Code) is invalid for pre-2001 RTS student
  • 5114 - A CHESSN is required for the Student Status Code
  • 5530 - E529 (Loan fee) value is invalid
  • 5543 - E489 (UOS census date) format is invalid
  • 5559 - The Student Status Code is invalid for the Work Experience in Industry Indicator
  • 5568 - Incorrect E337 for E490 (Student status) value
  • 5571 - HELP eligibility inconsistent between E390 and E490
  • 5605 - The student records with the same Course Code and Unit of Study Census Date must have the same Student Status Code
  • 5610 - E489 is invalid for full-fee summer school UOS
  • 5611 - E551 (Summer/winter school indicator) is incorrect
  • 5612 - E490 is invalid for full-fee summer school UOS
  • 5652 - Duplicate records
  • 5654 - E558 (UOS HELP debt) inconsistent with E490
  • 5655 - Inconsistent E490 for E313 / E307 / E354 / E489 records
  • 5658 - Inconsistent CHESSN for the same E313 (Student ID)
  • 5661 - E534 (COS comm. date) > E489 (UOS census date)
  • 5672 - Inconsistent CHESSN for the same E313 (Student ID) on LL and EN files
  • 5680 - E489 is invalid for full-fee winter school UOS
  • 5681 - There is no matching record on the HELP Due file for a student with a charged amount greater than zero
  • 7053 - E558 (Unit of study HELP debt) > 0 but no matching record for E313 (Student Id) and E307 (Course code) exists in HELP Due file.
  • 7055 - Invalid character(s) in E333 (AOU Code)
  • 7056 - Invalid character(s) in E354 (UOS code)
  • 7061 - Constant E464 (Discipline code) within a year
  • 7064 - E337 different from previously reported record
  • 7065 - CHESSN is invalid for E558 (Unit of study HELP debt) value.
  • 7066 - E489 must not be before 01/01/2005
  • 7067 - E489 (Unit of Study Census Date) must not be a future date.
  • 7068 - E551 (Summer and winter school indicator) is inconsistent for the E354 (Unit of study code) and E489 (Unit of study census date) combination
  • 7074 - Duplicate records
  • 7075 - Inconsistent CHESSN for the same E313 (Student ID)
  • 7076 - Different E534 for matching E313/E307 records
  • 7077 - E339 (EFTSL) value > 1250
  • 7081 - E464 (Discipline code) must be constant within a year
  • 7082 - E337 (Work experience in industry indicator) different from other records record within the submission
  • 7104 - E551 inconsistent for a E354/E489 combination
  • 7119 - Incorrect E558(Unit of Study HELP debt) for student not entitled to HECS-HELP discount
  • 7121 - Incorrect E558 (Unit of Study HELP Debt) for student entitled to HECS-HELP discount
  • 7123 - Duplicate UOS in different courses
  • 7124 - Student already has the same unit of study in a different course
  • 7125 - Inconsistent Student ID for the same E448 (CHESSN)
  • 7126 - Student ID (E313) inconsistent for the same CHESSN (E488)
  • 7129 - The student records with the same Course Code and Unit of Study Census Date must have the same Student Status Code as previously reported
  • 7136 - E307 (Course code) not present in the Course of Study records
  • 7138 - Invalid character(s) in E307 (CO Code)
  • 7140 - Invalid character(s) were found in E313 (Student ID code)
  • 7144 - E392 (Max. student cont. indicator) is blank
  • 7145 - E384 (Total amount charged) is invalid
  • 7146 - E390 (PR eligibility) is blank
  • 7148 - E558 (UOS HELP debt) is invalid
  • 7189 - E384 incorrect for 2008 contributing student
  • 7242 - No matching DU file record found matching the case of values on Student ID (E313) and Course Code (E307)
  • 7244 - No matching EN file record found matching the case of values on Student ID (E313) and Course Code (E307)
  • 7317 - E490 (Student status code) is FEE-HELP but difference (E384-E381) is not greater than zero
  • 7333 - E392 (Max. student contribution indicator) incorrect
  • 7334 - E392 invalid for UoS census before 2008.
  • 7335 - E392 invalid for UoS census in 2008
  • 7374 - E384 (Total Amount Charged) incorrect for 2009 contributing student
  • 7375 - E477 (Campus postcode) has invalid characters in postcode.
  • 7382 - E477 (Campus postcode) is not valid
  • 7489 - E490 (Student status code) is invalid
  • 7490 - E490 (Student status code) is invalid
  • 7491 - E558 (UOS HELP debt) is greater than E384 (Total amount charged)
  • 7511 - E392 invalid for UoS census in 2009
  • 7566 - The Discipline Code is invalid for a Commonwealth Supported student
  • 7712 - The Student Status Code is invalid for a student in a research and non-award program
  • 7714 - E358 (Citizen/Resident) not valid for E490 (Student Status)
  • 7715 - E534 (Course commencement) not valid for E490 (Student Status)
  • 7716 - E392 invalid for UoS census in 2010-2012
  • 7719 - E384 (Total amount charged) is incorrect for 2010 onwards contributing student
  • 7731 - E529 (Loan fee) is not equal to 25% of the difference between E384 (Total amount charged) and E381 (Amount paid up front)
  • 7739 - E529 (Loan fee) is not equal to 20% of the difference between E384 (Total amount charged) and E381 (Amount paid up front)
  • 7753 - The Maximum Student Contribution Indicator cannot be 0 for a Commonwealth Supported student
  • 7755 - The Unit of Study HELP Debt is invalid for a student entitled to HECS-HELP discount
  • 7758 - The Amount Paid Upfront must be less than or equal to 90% of the Total Amount Charged
  • 7759 - The Unit of Study HELP Debt is invalid for a student not entitled to HECS-HELP discount
  • 7841 - E490 (Student Status Code) invalid for E310 (Course Of Study Type Code)
  • 7889 - The Total Amount Charged is invalid for a post 2012 contribution liable student
  • 7890 - E392 invalid for UoS census
  • 7891 - The Total Amount Charged is invalid for a contribution liable student
  • 7933 - The Discipline Code is invalid for a post 2004 contribution liable student
  • 8037 - E358 (Citizen/resident indicator) must refer to an international student where E490 (Student status code) denotes a fee-paying overseas student
  • 8253 - The Student Status Code is invalid for a higher education student
  • 8256 - The student status code is not valid for a New Zealand citizen at the Unit of Study Census Date
  • 8259 - The student status code 230 is only valid for citizenship status of 1 or 8
  • 8262 - A BOTP student must be enrolled in a non-award course and not have a citizenship indicator of 2, 4 or 5
  • 8271 - The student status code 230 is only valid for citizenship status of 1, 2 or 8
  • 8272 - A BOTP student must be enrolled in a non-award course and not have a citizenship indicator of 4 or 5
  • 8274 - The Student Status Code is not valid for a 2016 New Zealand student
  • 8505 - The Student Status Code is not valid for a post 2016 student
  • 8506 - The Student Status Code is not valid for a post 2016 New Zealand student
  • 8507 - The Student Status Code is not valid for a pre 2017 student
  • 8510 - The Unit of Study HELP Debt must equal the Total Amount Charged minus Amount Paid Upfront for a post 2016 contribution liable student
  • 8511 - The Unit of Study HELP Debt must be zero for the Student Status Code
  • 8513 - The Course of Study Type Code is not valid for a research student
  • 8516 - The Student Status Code is invalid for a research student receiving a Fees Offset, but not receiving a Stipend
  • 8517 - The Student Status Code is invalid for a research student receiving a Stipend
  • 8518 - The CHESSN cannot be 'ZZZZZZZZZZ' for a domestic RTP student
  • 8519 - The CHESSN should not be 'ZZZZZZZZZZ' for an overseas RTP student
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Commonwealth Assisted Students – HELP Due (DU)

  • 1803 - E314 (Date of birth) means that student is 14 years of age or younger
  • 1804 - E314 (Date of birth) means that student is 100 years of age or older
  • 2009 - E416 (Tax file number) is duplicated in a record for a different student
  • 2010 - E402 (Student surname) is blank
  • 2012 - E406 (Postal address - Part 1) is blank
  • 2013 - E409 (Postal address - postcode) is invalid
  • 2014 - E410 (Address of permanent home residence - Part 1) is blank
  • 2065 - E314 (Date of birth) is not valid
  • 2066 - E315 (Gender code) is invalid
  • 3038 - E471 (Residential address - country name) is invalid
  • 3039 - E468 (Postal address - country name) is invalid
  • 3041 - E470 (Residential Address - state code) is invalid
  • 3042 - E409 (Postal address - postcode) is blank
  • 3043 - E413 (Address of permanent home residence - postcode) is invalid
  • 3045 - E470 (Residential address - state) is invalid
  • 3046 - E467 (Postal address - state code) is not valid
  • 3049 - E406 (Postal address - part 1) is not valid
  • 3050 - E407 (Postal address - part 2) is not valid
  • 3051 - E468 (Postal address - country name) is invalid
  • 3052 - E410 (Address of permanent home residence - part 1) is invalid
  • 3053 - E411 (Address of permanent home residence- Part 2) is invalid
  • 3054 - E471 (Residential address - country name) is invalid
  • 3057 - E466 (Postal address - suburb\town) is not valid
  • 3058 - E469 (Residential address - suburb\town) is invalid
  • 4171 - E403 (Student given name - first) is blank
  • 5659 - Student details inconsistent for the same student ID
  • 7054 - Invalid character(s) were found in E313 (Student ID code)
  • 7089 - E313 (Student identification code) is blank
  • 7090 - Duplicate records identified
  • 7095 - Invalid character(s) were found in E405 (Student title)
  • 7096 - Invalid character(s) were found in E402 (Student surname)
  • 7097 - Invalid character(s) were found in E403 (Student given name - first)
  • 7098 - Invalid character(s) were found in E404 (Student given name - others)
  • 7100 - Inconsistent E416 (Tax File Number) for student
  • 7103 - Invalid character(s) were found in E307 (Course code)
  • 7135 - E488 (CHESSN) is invalid
  • 7143 - E314 (Date of birth) is blank
  • 7149 - E416 (Tax file number) is blank
  • 7150 - E307 (Course code) is blank
  • 7152 - E466 (Postal address - suburb\town) is blank
  • 7153 - E469 (Residential address - suburb\town) is blank
  • 7232 - E416 (Tax File Number) is invalid
  • 7250 - E467 (Postal address - state code) is not valid
  • 7328 - E413 (Perm. home address - postcode) is invalid
  • 7329 - E409 (Postal address - postcode) is invalid
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OS-HELP (OS)

  • 5647 - No matching record in the HELP DUE File
  • 7168 - Loan fee is invalid.
  • 7169 - Invalid character(s)were found in E313 (Student ID code)
  • 7170 - Invalid character(s) in CO Code
  • 7171 - Inconsistent Student ID for the same CHESSN
  • 7172 - CHESSN is invalid
  • 7173 - OS-HELP Country of study code - Primary cannot be 0000 if OS-HELP Study period commencement date is >= 20060101
  • 7174 - 2 or more records with OS-HELP study period commencement date in the same 6 month period
  • 7175 - 2 or more records with OS-HELP study period commencement date in the same 6 month period
  • 7176 - Inconsistent Student ID for the same CHESSN
  • 7177 - OS-HELP debt incurral date is blank
  • 7178 - Course code is blank
  • 7179 - OS-HELP Study period commencement date must not be blank
  • 7180 - CHESSN is blank
  • 7196 - OS-HELP Study period commencement date is before 20050101
  • 7204 - TFN is null
  • 7229 - OS-HELP Country of study code - Secondary cannot be 0000 if OS-HELP Study period commencement date is >= 20060101
  • 7248 - Case sensitive data matching on Student ID and Course Code values between OS-HELP and DU records
  • 7249 - OS-HELP debt incurral date is invalid
  • 7696 - Loan fee must be zero when OS-HELP Debt Incurral Date is after 2009
  • 7900 - OS-HELP Debt incurral date is before 1 Jan 2014
  • 7901 - No Asian country reported for OS-HELP for study in Asia loan
  • 7902 - OS-HELP payment amount is greater than the amount determined for the reporting year for OS-HELP for study in Asia
  • 7903 - OS-HELP payment amount is greater than the amount determined for the reporting year for OS-HELP Language study
  • 7904 - OS-HELP Country of study code - Primary is invalid for OS-HELP Language study loan
  • 7905 - OS-HELP Country of study code - Secondary is invalid for OS-HELP Language study loan
  • 7906 - OS-HELP Language code is invalid
  • 7907 - OS-HELP Language code must be 9999 if the loan is not an OS-HELP Language study loan
  • 7908 - OS-HELP Language study commencement date is not valid
  • 7909 - OS-HELP Language study commencement date is not valid
  • 7910 - OS-HELP for study in Asia loan does not have a matching OS-HELP Language study loan
  • 7913 - Student status code is invalid for OS-HELP loan
  • 7914 - OS-HELP Language code must be null or contain 4 numeric characters
  • 7915 - OS-HELP Language study commencement date is not valid
  • 7916 - Duplicate records found with the same OS-HELP Study period commencement date
  • 7917 - OS-HELP Language study loan does not have a matching OS-HELP for study in Asia loan
  • 7918 - OS-HELP Language study commencement date would normally be before OS-HELP study period commencement date
  • 7919 - Duplicate records found with the same OS-HELP Language study commencement date
  • 7920 - Asian country reported for OS-HELP for study in non-Asian countries loan
  • 7921 - OS-HELP Country of study code - Primary must contain 4 numeric characters
  • 7922 - OS-HELP Country of study code - Secondary must contain 4 numeric characters
  • 7923 - OS-HELP Language code must not be 9999 for an OS-HELP Language study loan
  • 7924 - OS-HELP Study period commencement date cannot be before 20140101
  • 7925 - OS-HELP Country code is invalid
  • 7926 - OS-HELP Country of study code - Secondary is not a valid code
  • 7927 - OS-HELP Country of study code - Primary cannot be 0000 for OS-HELP study in Asia loan
  • 7928 - OS-HELP Country of study code - Secondary cannot be 0000 for OS-HELP study in Asia loan
  • 7931 - OS-HELP Language code is not required for a pre 2014 record
  • 7932 - OS-HELP Language study commencement date should be null for a pre 2014 record
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Campus (CM)

  • 5618 - E552 (Eligibility score) is invalid
  • 5619 - E497 (Entry cut off CSP) is invalid
  • 5620 - E498 (Entry cut off fee paying) is invalid
  • 5621 - E523 (QLD entry cut off CSP) is not valid
  • 5622 - E524 (QLD entry cut off fee paying) is not valid
  • 5623 - E495 is invalid
  • 5624 - E496 (Indicative tuition fee for domestic student FEE-PAYING place) cannot be blank when E498 (Entry cut-off for a domestic fee-paying place) is not equal to 00000
  • 5625 - E525 (Campus Location) is blank
  • 5626 - E536 (Course fee type) is not valid.
  • 5627 - Invalid E537 (Admission Pathway Indicator)
  • 5630 - Invalid E536 for a Commonwealth Supported Place
  • 5631 - Invalid E536 for a FEE-HELP Place
  • 5632 - Invalid E536 (Course fee type)
  • 5639 - More than one record reported with the same E307 that share the same campus location (E525) or Course Campus postcode (E559)
  • 5641 - E536 (Course fee type) is not valid for a Course offering both Commonwealth supported places as well as Domestic Fee-Paying places
  • 5645 - E307 (Course code) not present in the Course of Study records
  • 5649 - E559 (Campus Postcode) is not valid
  • 5650 - E555 (OP/QLD Eligibility Rank) is not valid
  • 5651 - E556 (Offer Year) is invalid
  • 7161 - Invalid character(s) in E307 (CO Code)
  • 7162 - Invalid character(s) in E525 (Campus Location)
  • 7163 - E307 (Course Code) is blank
  • 7164 - E495 (Indicative student contribution amount for Commonwealth Supported place) must not be blank
  • 7165 - E496 (Indicative tuition fee for domestic student fee paying place) must not be blank
  • 7166 - E557 (TAC Organisation Code) is not valid
  • 7167 - Duplicate records identified
  • 7187 - E495 (Indicative student contribution amount for Commonwealth Supported place) is not valid.
  • 7188 - E496 (Indicative tuition fee for domestic student fee paying place) is not valid.
  • 7251 - E569 is invalid
  • 7252 - Inconsistent E569 for Offshore course
  • 7253 - E570 is invalid
  • 7254 - Inconsistent E570 for Offshore course
  • 7255 - E571 is invalid
  • 7256 - Inconsistent E571 for Offshore course
  • 7331 - E559 (Campus Postcode) is not valid
  • 7713 - Incorrect E310 (Course of Study Type Code) for E569 (Type Of Operation Of Campus)
  • 7796 - E556 (Offer Year) is invalid
  • 7807 - Invalid character(s) in E580 (Areas of Study)
  • 7811 - Invalid character(s) in E581 (Course Search Keywords)
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Preference Details (PD)

  • 7518 - E306 (Higher Education Provider code) is not valid
  • 7520 - E310 (Course of study type code) is blank
  • 7522 - E310 (Course of study type code) is not valid
  • 7540 - E329 (Mode of Attendance code) is not valid
  • 7575 - E461 (Field of Education code) is not valid
  • 7578 - E462 (Field of Education supplementary code) is not valid
  • 7594 - E559 (Course campus postcode) is not valid
  • 7598 - E700 (Application identification code) is not valid
  • 7615 - E709 (Intake Date) is blank
  • 7617 - E709 (Intake Date) is not valid
  • 7620 - E700 (Application identification code) is blank
  • 7622 - E713 (Preference ordinal position number) is blank
  • 7627 - E713 (Preference ordinal position number) cannot have multiple instances existing in the Preference Details submission unless the Preference Ordinal Position number is '00'.
  • 7629 - E724 (Sector code) is blank
  • 7631 - E724 (Sector code) is not valid
  • 7708 - E559 (Course campus postcode) is not valid
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Application Details (AD)

  • 7524 - E314 (Date of Birth) cannot be blank
  • 7526 - E314 (Date of Birth) is not valid
  • 7527 - E315 (Gender code) is blank
  • 7528 - E315 (Gender code) is not valid
  • 7529 - E316 (Aboriginal and Torres Strait Islander code) is not valid
  • 7530 - E320 (Location code of permanent home residence) is blank
  • 7531 - E320 (Location code of permanent home residence) is not valid
  • 7532 - E320 (Location code of permanent home residence) is not valid
  • 7533 - E320 (Location code of permanent home residence) is not valid
  • 7534 - E320 (Location code of permanent home residence) is not valid
  • 7535 - E320 (Location code of perm. home res.) is not valid
  • 7536 - E320 (Location code of permanent home residence) is not valid for collection type
  • 7542 - E347 (Year of arrival in Australia) data type is not valid
  • 7543 - E348 (Language spoken at home code) is not valid
  • 7544 - E358 (Citizen/Resident Indicator) is blank
  • 7545 - E358 (Citizen/Resident Indicator) is not valid
  • 7546 - E369 (Tertiary Entrance Score) is not valid
  • 7547 - E369 (Tertiary entrance score) cannot be blank for AOUTAS
  • 7548 - E402 (Student surname) is blank
  • 7550 - E402 (Student surname) contains invalid character(s)
  • 7551 - E403 (Student given name - first) is blank
  • 7553 - E403 (Student given name - first) contains invalid character(s)
  • 7554 - E404 (Student given name - others) contains invalid character(s)
  • 7556 - E406 (Postal address - Part 1) is blank
  • 7558 - E406 (Postal address - part 1) is not valid
  • 7559 - E407 (Postal address - part 2) is not valid
  • 7561 - E409 (Postal address - postcode) is not valid
  • 7572 - E409 (Postal address - postcode) is not valid
  • 7573 - E409 (Postal address - postcode) is blank
  • 7580 - E466 (Postal address - suburb / town) is blank
  • 7581 - E466 (Postal address - suburb / town) is not valid
  • 7583 - E467 (Postal Address - State code) is not valid
  • 7584 - E467 (Postal Address - State code) is blank
  • 7585 - E468 (Postal address - country name) is not valid
  • 7587 - E468 (Postal address - country name) is blank
  • 7589 - E493 (Highest Educational attainment prior to commencement) is not valid
  • 7590 - E493 (Highest Educational attainment prior to commencement) is not valid for no attainment educational
  • 7592 - E559 (Course campus postcode) is not valid
  • 7596 - E700 (Application identification code) is blank
  • 7597 - E700 (Application identification code) is not valid
  • 7603 - E700 (Application identification code) is not unique
  • 7609 - E701 (Application Status) is blank
  • 7610 - E701 (Application Status) is not valid
  • 7611 - E702 (Australian year 12 result code) is not valid
  • 7612 - E702 (Australian year 12 result code) is blank for AOUTAS submissions
  • 7619 - E710 (Invalid International Baccalaureate aggregate score) is not valid
  • 7633 - E728 (Postal address - country code) is not valid
  • 7634 - E728 (Postal address - country code) is blank
  • 7635 - E730 (Prior postgraduate degree course, year) first digit is not valid
  • 7636 - E730 (Prior postgraduate degree course, year) last four digits are not valid when the first digit is 1
  • 7637 - E730 (Prior postgraduate degree course, year) data type is not valid
  • 7638 - E731 (Prior bachelor degree course, year) first digit is not valid
  • 7639 - E731 (Prior bachelor degree course, year) last four digits are not valid when the first digit is 1
  • 7640 - E731 (Prior bachelor degree course, year) last four digits are not valid when the first digit is 2 or 3
  • 7641 - E732 (Prior sub-degree course (HE); year) first digit is not valid
  • 7642 - E732 (Prior sub-degree course (HE); year) last four digits are not valid when the first digit is 1
  • 7643 - E732 (Prior sub-degree course (HE); year) last four digits are not valid when the first digit is 2 or 3
  • 7644 - E733 (Prior sub-degree course (VET), year) first digit is not valid
  • 7645 - E733 (Prior sub-degree course (VET), year) last four digits are not valid when the first digit is 1
  • 7646 - E733 (Prior sub-degree course (VET), year) last four digits are not valid when the first digit is 2 or 3
  • 7647 - E734 (Prior VET award course (not at VET), year) first digit is not valid
  • 7648 - E734 (Prior VET award course (not at VET), year) last four digits are not valid when the first digit is 1
  • 7649 - E734 (Prior VET award course (not at VET), year) last four digits are not valid when the first digit is 2 or 3
  • 7650 - E735 (Prior Secondary VET Course, year) first digit is not valid
  • 7651 - E735 (Prior Secondary VET Course, year) last four digits are not valid when the first digit is 1
  • 7652 - E735 (Prior Secondary VET Course, year) last four digits are not valid when the first digit is 2
  • 7653 - E736 (Prior Secondary School Course, year) first digit is not valid
  • 7654 - E736 (Prior Secondary School Course, year) last four digits are not valid when the first digit is 1
  • 7655 - E736 (Prior Secondary School Course, year) last four digits are not valid when the first digit is 2
  • 7656 - E737 (Prior Other Qualification, year) first digit is not valid
  • 7657 - E737 (Prior Other Qualification, year) last four digits are not valid when the first digit is 1
  • 7658 - E737 (Prior Other Qualification, year) last four digits are not valid when the first digit is 2
  • 7673 - E700 (Application identification code) has no matching record in the Preference Details file
  • 7707 - E348 (Language spoken at home code) is not valid
  • 7710 - E728 ((Postal address - country code) is not valid
  • 7711 - E728 ((Postal address - country code) cannot be blank
  • 7721 - E700 (Application identification code) is duplicated
  • 7798 - E488 must pass Department’s CHESSN check algorithm
  • 7911 - E488 (CHESSN) indicates no CHESSN is required for this student
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VET Course Completions (VCC)

  • 7493 - Duplicate records - same Student ID, Course Code and Reporting Year/Period
  • 7494 - E415 (Reporting Year/Period) must be in the range 2009 to system year
  • 7495 - E307 (Course code) not found on the VET Course of Study File - Current Year.
  • 7659 - A given Student ID has more than one CHESSN
  • 7660 - Invalid character(s) were found in E313 (Student ID code)
  • 7661 - E313 (Student identification code) is blank
  • 7662 - E307 (Course Code) contains an invalid character
  • 7663 - E307 (Course Code) is mandatory
  • 7664 - E488 (CHESSN) is not valid
  • 7665 - Student ID (E313) inconsistent for the same CHESSN (E488)
  • 7666 - E415 (Reporting year/period) is invalid - last digit must be '1'.
  • 7669 - Variation Code is invalid for this Submission
  • 7760 - E307 (Course code) not found on the VET Course of Study file - Past Year
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VET Unit of Study Completions (VCU)

  • 7337 - Duplicate records identified
  • 7392 - E313 (Student identification code) is blank
  • 7393 - E307 (CO code) not found on the Course of Study file - Current Year
  • 7394 - E354 (Unit of study code) is blank
  • 7395 - Data format must comply with YYYYMMDD
  • 7396 - Invalid character(s) were found in E354 (Unit of study code)
  • 7398 - E489 (Unit of Study Census Date) is for a future reporting year
  • 7399 - E307 (Course Code) contains an invalid character
  • 7400 - Invalid character(s) were found in E313 (Student ID code)
  • 7402 - Student ID E313 inconsistent for the same CHESSN E488
  • 7403 - E488 (CHESSN) is not valid
  • 7492 - Same value for E313 (Student ID) has different values for E488 (CHESSN)
  • 7507 - E307 (Course code) is blank
  • 7508 - E489 (UOS census date) is blank
  • 7569 - E489 (UOS census date) must be after 2008
  • 7745 - E355 (Unit of study completion status) is not valid.
  • 7763 - E307 (CO code) not found on the Course of Study file - Past Year
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Student Revision (SR)

  • 5003 - E543 (Authorising officer) must not be blank
  • 5007 - E446 (Variation reason code) is not valid
  • 5012 - E313 (Student identification code) is blank
  • 5633 - No matching RL record
  • 5666 - Duplicate records identified on the file
  • 7206 - E543 (Authorising Officer) contains invalid character
  • 7207 - E354 (Unit of study code) must not be blank
  • 7208 - E333 (AOU code) must not be blank
  • 7209 - E489 (UOS census date) must not be blank
  • 7210 - E521 (OS-HELP study period commencement date) is not 00000000
  • 7211 - E521 (OS-HELP study period commencement date) is not 00000000
  • 7212 - E521 (OS-HELP study period commencement date) is not 00000000
  • 7213 - E446 (Variation reason code) is not consistent with E521 (OS-HELP study period commencement date) value
  • 7214 - E446 (Variation reason code) is not consistent with E521 (OS-HELP study period commencement date) value
  • 7216 - Duplicate records identified on the file
  • 7217 - Duplicate records identified on the file
  • 7218 - Invalid character(s) were found in E313 (Student ID code)
  • 7220 - E307 (Course code) must not be blank
  • 7221 - E307 (Course Code) contains an invalid character
  • 7222 - Invalid character(s) were found in E354 (Unit of study code)
  • 7223 - E489 (UOS census date) data format must be YYYYMMDD
  • 7224 - Invalid character(s) were found in E333 (Academic organisational unit code)
  • 7225 - Data format of E521 (OS-HELP Study period commencement date) is incorrect
  • 7226 - E521 (OS-HELP study period commencement date) is before 20050101
  • 7230 - E489 (UOS census date) must not be before 01/01/2005
  • 7231 - E543 (Authorising officer) value must be the same
  • 7234 - E488 (CHESSN) is not valid
  • 7259 - Student CHESSN (E488) inconsistent for the same student ID (E313)
  • 7260 - Inconsistent Student ID for the same E488 (CHESSN)
  • 8016 - E307 (Course code) not present in the Course of Study records
  • 8557 - There is no matching record on the HELP Due submission with a valid TFN for a record being remitted
  • 8558 - There is no matching record on the HELP Due submission with a valid TFN for a record being deleted
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SA-HELP (SA)

  • 7261 - E313 (Student ID code) must not be blank
  • 7262 - No matching valid record in the HELP Due file
  • 7263 - No matching DU file record found matching the case of values on E313(Student ID) and E307(Course code).
  • 7264 - E313 (Student ID code) contains invalid character(s)
  • 7266 - Duplicate records found for E313 (Student Id), E307 (Course code), and E527 (HELP debt incurral date) combination
  • 7269 - E488 (CHESSN) inconsistent for the same E313 (Student Id) within the file
  • 7272 - E307 (Course code) not present in the Course of Study records
  • 7273 - E307 (Course code) must not be blank
  • 7274 - E307 (Course code) contains invalid character(s)
  • 7275 - E313 (Student Id) inconsistent for the same E488 (CHESSN) within the file
  • 7277 - E488 (CHESSN) is not valid
  • 7278 - E488 (CHESSN) must not be blank
  • 7279 - E384 (Total amount charged) is not valid.
  • 7281 - Total value of E384 (Total amount charged) for the student in the file is greater than the amount determined for student for the reporting year
  • 7283 - E384 (Total amount charged) is not valid
  • 7284 - E381 (Amount paid up front) is not valid
  • 7285 - E381 (Amount paid up front) is not valid
  • 7286 - E381 (Amount paid up front) is not correct
  • 7287 - E558 (HELP debt amount) is not valid
  • 7288 - E558 (HELP debt amount) is not valid
  • 7289 - E558 (HELP debt amount) is not correct
  • 7290 - E527 (HELP debt incurral date) is not correct
  • 7296 - E527 (HELP debt incurral date) must not be blank
  • 7297 - E527 (HELP debt incurral date) value format is not correct
  • 7298 - E527 (HELP debt incurral date) is not correct
  • 7302 - E490 (Student status) is not correct for SA-HELP
  • 7303 - E446 (Variation reason code) is not valid
  • 7342 - Where E490 (Student status) = 280 it must be supplied for a valid E310 (Course of study code) value, and not a non-award course
  • 7343 - Where E490 (Student status) = 281 it must be supplied for a non-award E310 (Course of study code) value
  • 7830 - Invalid TFN present for deletion record.
  • 8260 - The citizenship indicator is invalid for SA-HELP
  • 8263 - The citizenship indicator is invalid for SA-HELP at the HELP Debt Incurral Date
  • 8273 - The citizenship indicator is invalid for SA-HELP at the HELP Debt Incurral Date
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Campus Deletions (CD)

  • 5625 - E525 (Campus Location) is blank
  • 5649 - E559 (Campus Postcode) is not valid
  • 5651 - E556 (Offer Year) is invalid
  • 7161 - Invalid character(s) in E307 (CO Code)
  • 7162 - Invalid character(s) in E525 (Campus Location)
  • 7163 - E307 (Course Code) is blank
  • 7331 - E559 (Campus Postcode) is not valid
  • 7810 - Record for deletion must be unique in the submission (no duplicates)
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OS-HELP Revision (OR)

  • 5003 - E543 (Authorising officer) must not be blank
  • 5007 - E446 (Variation reason code) is not valid
  • 5012 - E313 (Student identification code) is blank
  • 5014 - E354 (Unit of study code) must be blank
  • 5015 - E489 (UOS census date) is not blank
  • 5016 - E333 (AOU code) is not blank
  • 5634 - No matching RO record
  • 5664 - E446 (Variation reason code) is incorrect
  • 7206 - E543 (Authorising Officer) contains invalid character
  • 7218 - Invalid character(s) were found in E313 (Student ID code)
  • 7220 - E307 (Course code) must not be blank
  • 7221 - E307 (Course Code) contains an invalid character
  • 7225 - Data format of E521 (OS-HELP Study period commencement date) is incorrect
  • 7226 - E521 (OS-HELP study period commencement date) is before 20050101
  • 7231 - E543 (Authorising officer) value must be the same
  • 7233 - Duplicate records identified on the file
  • 7259 - Student CHESSN (E488) inconsistent for the same student ID (E313)
  • 7260 - Inconsistent Student ID for the same E488 (CHESSN)
  • 7942 - A valid E488 (CHESSN) value must be reported for an OS-HELP revision.
  • 8015 - E307 (Course code) not present in the Course of Study records
  • 8558 - There is no matching record on the HELP Due submission with a valid TFN for a record being deleted
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VET Student Revision (VSR)

  • 5003 - E543 (Authorising officer) must not be blank
  • 5007 - E446 (Variation reason code) is not valid
  • 5012 - E313 (Student identification code) is blank
  • 5666 - Duplicate records identified on the file
  • 7206 - E543 (Authorising Officer) contains invalid character
  • 7217 - Duplicate records identified on the file
  • 7218 - Invalid character(s) were found in E313 (Student ID code)
  • 7220 - E307 (Course code) must not be blank
  • 7221 - E307 (Course Code) contains an invalid character
  • 7222 - Invalid character(s) were found in E354 (Unit of study code)
  • 7223 - E489 (UOS census date) data format must be YYYYMMDD
  • 7224 - Invalid character(s) were found in E333 (Academic organisational unit code)
  • 7230 - E489 (UOS census date) must not be before 01/01/2005
  • 7231 - E543 (Authorising officer) value must be the same
  • 7234 - E488 (CHESSN) is not valid
  • 7259 - Student CHESSN (E488) inconsistent for the same student ID (E313)
  • 7260 - Inconsistent Student ID for the same E488 (CHESSN)
  • 7336 - E354 (Unit of study code) is blank
  • 7476 - E489 (UOS census date) is blank
  • 7477 - No matching record found in RL file
  • 7478 - Duplicate records identified on the file
  • 7479 - E333 (AOU code) must not be blank
  • 8557 - There is no matching record on the HELP Due submission with a valid TFN for a record being remitted
  • 8558 - There is no matching record on the HELP Due submission with a valid TFN for a record being deleted
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Enrolment Revision (ER)

  • 1126 - E313 (Student identification code) is blank
  • 1129 - E314 (Date of birth) is not valid
  • 1130 - Student is 14 years of age or younger
  • 1132 - E316 (ATSI code) is invalid
  • 1135 - E319 (Location code of term residence) is invalid
  • 1137 - E320 (Location code of permanent home residence) is invalid
  • 1148 - The Type of Attendance is invalid for a higher education student
  • 1153 - E346 (Country of birth) is invalid
  • 1156 - E347 (Year of arrival in Australia) is not valid
  • 1157 - E348 (Language spoken at home) is invalid
  • 1179 - E369 (Tertiary entrance score) is invalid
  • 1296 - Student is equal to or greater than 100 years
  • 1508 - E347 (Year of arrival in Australia) is later than the Reporting Year
  • 1604 - The 8th character of Disability must be 1 or 2 if the first character is 1
  • 1686 - The 2nd to 7th characters of Disability must be 0 or 1
  • 1815 - E460 (Total previous RTS EFTSL) is not valid
  • 3031 - E476 (Commencing location) is not a valid postcode
  • 3069 - A research scholarship is only valid to a research course of study
  • 5521 - Referenced Field contains a value that is OUTSIDE the permissible Range of Values
  • 5542 - E487 (Scholarship Code) is invalid.
  • 5602 - E465 (Separation status code) is not valid
  • 5653 - Duplicate records identified
  • 7071 - Invalid character(s) were found in E486 (Name of suburb/ town/ locality)
  • 7105 - E565 (Credit offered value) is invalid
  • 7106 - E565 (Cr. offered val.) is invalid. E565 (Cr. offered val.) is less than E560 (Cr. used val.)
  • 7107 - The Credit/Status Higher Education Provider Code is invalid
  • 7108 - E415 (Reporting year/period) is invalid.
  • 7109 - E415 (Reporting year/period) is invalid
  • 7110 - E561 (Details of prior study for which credit was offered) must not be 0000 if E565 (Credit offered value) is not 0000
  • 7111 - E560 (Credit used value) is not valid
  • 7112 - E561 (Details of prior study for which credit was offered) is invalid
  • 7113 - E563 (Level of education of prior VET study for which credit was offered) value is not valid
  • 7114 - E563 (Level of education of prior VET study for which credit was offered) must not be 000 if E561 = 0200 or 0300
  • 7115 - E564 (Type of provider where VET study was undertaken) must not be 00 if E561 = 0200 or 0300
  • 7116 - E566 (Credit status HEP code) must not be 0000 if E561 = 0100 or 0300
  • 7117 - E562 (Field of education of prior VET study for which credit was offered) must not be 0000 if E561 = 0200 or 0300
  • 7118 - E564 (Type of provider where VET study was undertaken) value is not valid
  • 7127 - E319 (Location code of term residence) is invalid
  • 7128 - E320 (Location code of permanent home residence) is invalid
  • 7131 - E562 (Field of education of prior VET study for which credit was offered) is not valid
  • 7139 - Invalid character(s) in E307 (CO Code)
  • 7141 - Invalid character(s) were found in E313 (Student ID code)
  • 7156 - E500 (OS tuition fee) is blank
  • 7198 - E560 (Credit used value) is not valid
  • 7199 - E561 (Details of prior study for which credit was offered) is invalid
  • 7200 - E562 (Field of education of prior VET study for which credit was offered) is not valid
  • 7201 - E563 (Level of education of prior VET study for which credit was offered) value is not valid
  • 7202 - E564 (Type of provider where VET study was undertaken)value is not valid
  • 7203 - E566 (Credit status HEP code) is invalid
  • 7378 - E476(Commencing location code of permanent home residence) has invalid character in postcode.
  • 7379 - E319 (Location code of term residence) is not a valid format
  • 7380 - E320 (Location code of permanent home residence) is not a valid format
  • 7381 - E476 (Commencing location code of permanent home residence) is invalid
  • 7391 - E572 (Year left school) value inconsistent for the same student ID
  • 7757 - A HEP student is incorrectly submitted for a E307(Course Code) with a E310 (Course of Study type code) of 01
  • 7779 - The Scholarship Type Code is invalid for a 2012 to 2016 student
  • 7831 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E476 (Commencing location of permanent home residence) are different
  • 7833 - E315 (Gender code) is not valid
  • 7834 - E313 (Student identification code) has multiple records in the file for the same E415 (Reporting year/period) where the values for E319 (Location code of term residence) are different
  • 7835 - E313 (Student identification code) has multiple records in the file for the same E415 (Reporting year/period) where the values for E320 (Location code of permanent home residence) are different
  • 7836 - E313 (Student identification code) has multiple records in the file for the same E415 (Reporting year/period) where the values for E386 (Disability) are different
  • 7837 - E313 (Student identification code) has multiple records in the file where the values for E314 (Date of birth) are different
  • 7838 - E565 (Credit offered value) cannot be revised when E415 (Reporting year/period) is pre-2008
  • 7843 - E313 (Student identification code) has multiple records in the file where the values for E315 (Gender code) are different
  • 7844 - E313 (Student identification code) has multiple records in the file where the values for E316 (Aboriginal and Torres Strait Islander code) are different
  • 7845 - E566 (Credit/status higher education provider code) cannot be revised when E415 (Reporting year/period) is pre-2008
  • 7846 - E313 (Student identification code) has multiple records in the file where the values for E346 (Country of birth code) are different
  • 7847 - E313 (Student identification code) has multiple records in the file where the values for E347 (Year of arrival in Australia) are different
  • 7848 - E313 (Student identification code) has multiple records in the file where the values for E348 (Language spoken at home code) are different
  • 7849 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E560 (Credit used value) are different
  • 7850 - E560 (Credit used value) cannot be revised when E415 is pre-2008
  • 7851 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E563 (Level of education of prior VET study for which credit/RPL was offered) are different
  • 7852 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E564 (Type of provider where VET study was undertaken) are different
  • 7853 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E565 (Credit offered value) are different
  • 7854 - E561 (Details of prior study) cannot be revised when E415 is pre-2008
  • 7855 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E566 (Credit/status higher education provider code) are different
  • 7856 - E562 (Field of education of prior VET study for which credit was offered) cannot be revised when E415 Reporting year/period) is pre-2008
  • 7857 - E327 (Basis for admission to current course) is not valid
  • 7858 - E493 (Highest educational participation) format or range is not correct
  • 7860 - E563 (Level of education) cannot be revised when E415 (Reporting year/period) is pre-2008
  • 7862 - E572 (Year left school) is not valid
  • 7863 - E572 (Year left school) cannot be revised when E415 (Reporting year/period) is pre-2009
  • 7864 - E564 (Type of VET provider) cannot be revised when E415 (Reporting year/period) is pre-2008
  • 7865 - E573 (Highest educational attainment of parent/guardian 1) is not valid
  • 7866 - E573 (Highest educational attainment of parent/guardian 1) cannot be revised when E415 (Reporting year/period) is pre-2010
  • 7867 - E574 (Highest educational attainment of parent/guardian 2) is not valid
  • 7868 - E574 (Highest educational attainment of parent/guardian 2) cannot be revised when E415 (Reporting year/period) is pre-2010
  • 7873 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E562 (Field of education of prior VET study for which credit/RPL was offered) are different
  • 7874 - E346 (Country of birth) is not valid
  • 7875 - E348 (Language spoken at home code) is not valid
  • 7876 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E327 (Basis for admission to current course) are different
  • 7877 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E369 (Tertiary entrance score) are different
  • 7878 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E493 (Highest educational participation) are different
  • 7879 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E572 (Year left school) are different
  • 7880 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E573 (Highest educational attainment of parent/guardian 1) are different
  • 7881 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E574 (Highest educational attainment of parent/guardian 2) are different
  • 7883 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E465 (Separation status of higher degree research students) are different
  • 7884 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E460 (Previous RTS EFTSL) are different
  • 7885 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E486 (Name of suburb/town/locality) are different
  • 7888 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E561 (Details of prior study for which credit/RPL was offered) are different
  • 8011 - E307 (Course code) not present in the Course of Study records for the selected year
  • 8246 - The 1st and 8th characters of Disability must be 0, 1 or 2
  • 8247 - The 2nd to 8th character of Disability must be 0 if the 1st character is 0 or 2
  • 8248 - At least one of characters 2 to 7 of Disability must be 1 if the 1st character is 1
  • 8502 - The Country of Birth Code cannot be blank
  • 8508 - The Scholarship Type Code is invalid for a post 2016 student
  • 8567 - The Disability is not valid. It must be 8 characters in length
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VET Enrolment Revision (VER)

  • 1126 - E313 (Student identification code) is blank
  • 1129 - E314 (Date of birth) is not valid
  • 1130 - Student is 14 years of age or younger
  • 1132 - E316 (ATSI code) is invalid
  • 1135 - E319 (Location code of term residence) is invalid
  • 1137 - E320 (Location code of permanent home residence) is invalid
  • 1153 - E346 (Country of birth) is invalid
  • 1157 - E348 (Language spoken at home) is invalid
  • 1296 - Student is equal to or greater than 100 years
  • 1508 - E347 (Year of arrival in Australia) is later than the Reporting Year
  • 1604 - The 8th character of Disability must be 1 or 2 if the first character is 1
  • 1686 - The 2nd to 7th characters of Disability must be 0 or 1
  • 3031 - E476 (Commencing location) is not a valid postcode
  • 5653 - Duplicate records identified
  • 7106 - E565 (Cr. offered val.) is invalid. E565 (Cr. offered val.) is less than E560 (Cr. used val.)
  • 7109 - E415 (Reporting year/period) is invalid
  • 7110 - E561 (Details of prior study for which credit was offered) must not be 0000 if E565 (Credit offered value) is not 0000
  • 7114 - E563 (Level of education of prior VET study for which credit was offered) must not be 000 if E561 = 0200 or 0300
  • 7115 - E564 (Type of provider where VET study was undertaken) must not be 00 if E561 = 0200 or 0300
  • 7116 - E566 (Credit status HEP code) must not be 0000 if E561 = 0100 or 0300
  • 7117 - E562 (Field of education of prior VET study for which credit was offered) must not be 0000 if E561 = 0200 or 0300
  • 7127 - E319 (Location code of term residence) is invalid
  • 7128 - E320 (Location code of permanent home residence) is invalid
  • 7139 - Invalid character(s) in E307 (CO Code)
  • 7141 - Invalid character(s) were found in E313 (Student ID code)
  • 7198 - E560 (Credit used value) is not valid
  • 7199 - E561 (Details of prior study for which credit was offered) is invalid
  • 7200 - E562 (Field of education of prior VET study for which credit was offered) is not valid
  • 7201 - E563 (Level of education of prior VET study for which credit was offered) value is not valid
  • 7202 - E564 (Type of provider where VET study was undertaken)value is not valid
  • 7203 - E566 (Credit status HEP code) is invalid
  • 7379 - E319 (Location code of term residence) is not a valid format
  • 7380 - E320 (Location code of permanent home residence) is not a valid format
  • 7502 - E415 (Reporting year/period) is invalid.
  • 7720 - E313 (Student identification code) has multiple records in the file for the same E415 (Reporting year/period) where the values for E576 (Labour force status identifier) are different
  • 7831 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E476 (Commencing location of permanent home residence) are different
  • 7833 - E315 (Gender code) is not valid
  • 7834 - E313 (Student identification code) has multiple records in the file for the same E415 (Reporting year/period) where the values for E319 (Location code of term residence) are different
  • 7835 - E313 (Student identification code) has multiple records in the file for the same E415 (Reporting year/period) where the values for E320 (Location code of permanent home residence) are different
  • 7836 - E313 (Student identification code) has multiple records in the file for the same E415 (Reporting year/period) where the values for E386 (Disability) are different
  • 7837 - E313 (Student identification code) has multiple records in the file where the values for E314 (Date of birth) are different
  • 7843 - E313 (Student identification code) has multiple records in the file where the values for E315 (Gender code) are different
  • 7844 - E313 (Student identification code) has multiple records in the file where the values for E316 (Aboriginal and Torres Strait Islander code) are different
  • 7846 - E313 (Student identification code) has multiple records in the file where the values for E346 (Country of birth code) are different
  • 7847 - E313 (Student identification code) has multiple records in the file where the values for E347 (Year of arrival in Australia) are different
  • 7848 - E313 (Student identification code) has multiple records in the file where the values for E348 (Language spoken at home code) are different
  • 7849 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E560 (Credit used value) are different
  • 7851 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E563 (Level of education of prior VET study for which credit/RPL was offered) are different
  • 7852 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E564 (Type of provider where VET study was undertaken) are different
  • 7853 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E565 (Credit offered value) are different
  • 7855 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E566 (Credit/status higher education provider code) are different
  • 7859 - The last 4 characters of E493 (Highest educational participation) must NOT be greater than reporting year
  • 7869 - E575 (Study reason identifier) is not valid
  • 7870 - E575 (Study reason identifier) cannot be revised when E415 (Reporting year/period) is pre-2010
  • 7871 - E576 (Labour force status identifier) must be a valid value
  • 7872 - E576 (Labour force status identifier) cannot be revised when E415 (Reporting year/period) is pre-2010
  • 7873 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E562 (Field of education of prior VET study for which credit/RPL was offered) are different
  • 7874 - E346 (Country of birth) is not valid
  • 7875 - E348 (Language spoken at home code) is not valid
  • 7876 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E327 (Basis for admission to current course) are different
  • 7878 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E493 (Highest educational participation) are different
  • 7882 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E575 (Study reason identifier) are different
  • 7885 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E486 (Name of suburb/town/locality) are different
  • 7888 - E313 (Student identification code) has multiple records in the file for the same E307 (Course code) where the values for E561 (Details of prior study for which credit/RPL was offered) are different
  • 7943 - E327 (Basis for admission to current CO) is invalid. It must be one of " 01, 29, 31, 33, 34, 36, 37 or Null"
  • 7945 - E347 (Year of arrival in Australia) is invalid. Must be NULL, 0000, 0001, 9999, A998, A999 (case sensitive) or in the range 1900 to 2099
  • 7948 - E476 (Commencing location code of permanent home residence) is not valid
  • 7949 - E476 (Commencing location code of permanent home residence) has invalid characters in the postcode
  • 7950 - Invalid character(s) were found in E486 (Name of suburb/town/locality)
  • 7953 - E493 data format or range is not correct
  • 7954 - E560 (Credit used value) is not valid
  • 7958 - E561 (Details of prior study) is not valid
  • 7960 - E562 (Field of education of prior VET study for which credit was offered) is not valid
  • 7963 - E563 (Level of education) is not valid
  • 7966 - E564 (Type of VET provider) is not valid
  • 7968 - E565 (Credit offered value) is not valid. Must be NULL or in the range 0000 to 9999
  • 7969 - The Credit/Status Higher Education Provider Code is invalid
  • 8242 - The Unique Student Identifier (USI) is not required when reporting year is before 2016
  • 8243 - The Unique Student Identifier (USI) is invalid
  • 8244 - A student must have the same Unique Student Identifier (USI) for all records in the same course
  • 8246 - The 1st and 8th characters of Disability must be 0, 1 or 2
  • 8247 - The 2nd to 8th character of Disability must be 0 if the 1st character is 0 or 2
  • 8248 - At least one of characters 2 to 7 of Disability must be 1 if the 1st character is 1
  • 8501 - The Type of Attendance Code is invalid for a VET student
  • 8502 - The Country of Birth Code cannot be blank
  • 8567 - The Disability is not valid. It must be 8 characters in length
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