HEIMS - Validations By Element

307 - 358

307

  • 50003 - The following course code: 0 does not exist on the Course file.
  • 50312 - Student has been reported previously for Course/Specialisation in a different reporting year.
  • 700041 - Course Code: E307 is not valid for Reporting Year: E415.
  • 50034 - Course code (E307) is already associated with a previous Course of Study code (E533) and cannot be associated to the incoming CourseOfStudyCode.
  • 50356 - Course code (E307) already exists.
  • 90016 - Check Level Of Course of Study that it is not 30 (enabling), 41 (non-award university), 42 (non-award advanced education), and 50 (non-award).
  • 700069 - Course code value already exists for Reporting Year value. The Course Name and/or the Course of Study Name will be updated with the values from the incoming record.
  • 800044 - Course of Study Type must not be 01.
  • 50340 - E307 (Course code) is a VET course
  • 50039 - Student 0 has not been reported for Course code 1
  • 900007 - The Course Code has not been reported for Reporting Year.
  • 900079 - The Course Code has not been reported for Reporting Year.
  • 900108 - The Student Identification Code for Course Code with Specialisation Code has previously been reported.
  • 800052 (E307) - Matching HEIMS record could not be located

310

  • 50016 - Course of Study Type code (E310) cannot be different from a previously reported record.
  • 50021 - Course of Study code is not valid.
  • 50357 - Course of Study code (E533) already exists.
  • 900002 - The Course of Study Type Code is not valid for the Course Code.

312

  • 50013 - The special course type code is not valid for the course.
  • 50262 - At least one of Primary or Secondary Field of education code for the HEP course must be valid for Special Interest Course Type code.
  • 50466 - For a VET provider the Special Course Type code (E312) must be null.

313

  • 90003 - The student load record with student identification code, Unit of Study Code, Course Code and Census Date: does not exist.
  • 90027 - The unit of study: has been remitted in the database. No unit of study completions data can be recorded against a remitted unit of study.
  • 50198 - The following student does not exist at this HEP
  • 90026 - Student: has been loaded to HEIMS. This is the first time this student has been reported.
  • 50162 - OS-HELP record already exists. Changes are to be advised via the revisions process.
  • 50164 - An invalidated OS-HELP already exist for this student in the same OS-HELP study period. It must be deleted through a revision before this record can be loaded into HEIMS.
  • 50210 - No matching Unit of Study record found for this student at this census date
  • 50184 - A HELP debt has been reported for StudentNumber: for HEPCourseCode: but there is no record on the HELP Due File
  • 50206 - Student has never been reported with this course at this census date
  • 50421 - Duplicate records - same Student ID, Course Code and Reporting Year/Period.
  • 50422 - The one Student ID has more than one CHESSN.
  • 50104 - Student: 0 not found.
  • 700001 - Student at Reporting Period cannot be found.
  • 700009 - Commencing Student at Course of Study Enrolment record is not found for student: 0
  • 700037 - Student at Course at Reporting Periodcannot be found.
  • 800070 - A Student Concordance submission was submitted previously with E313 as the Old Student Identification Code
  • 800072 - No matching record was found for E313 (Old Student identification code)
  • 800073 - Old Student ID and New Student ID must have the same gender
  • 800074 - Old Student ID and New Student ID must have the same date of birth.
  • 800075 - Old Student ID and New Student ID must belong to the same Master CHESSN
  • 800076 - Old Student ID and New Student ID have different Course of Study Commencement dates for the same Course of Study
  • 800077 - Old Student ID and New Student ID have duplicate Unit of Study records
  • 800078 - Old Student ID and New Student ID have duplicate OS-HELP records
  • 800079 - Old Student ID and New Student ID have OS-HELP records with OS-HELP Study period commencement dates within 6 months of each other
  • 800080 - Old Student ID and New Student ID have duplicate SA-HELP records matching on Course Code and HELP debt incurral date
  • 800081 - The aggregated sum of Total amount charged for all SA-HELP records for Old and New Student ID's exceeds the annual limit of <SA-HELP Annual Limit> in <Year>
  • 800082 - Old Student ID and New Student ID have Past Course Completion records for the same Course
  • 800083 - Old Student ID and New Student ID have duplicate OS-HELP records
  • 800071 - New Student ID has been previously concorded to <Student Identification code>
  • 800085 - Old Student ID and New Student ID have VET Course Completion records for the same Course and Year
  • 900067 - This is the first time Student Identification Code has been reported - the record has been loaded.
  • 900040 - The Student Identification Code has more than 3 Specialisation Codes for Course Code.
  • 800084 - Student identification code has been retired through the student concordance process. Please use new E313

314

  • 50358 - Incoming E314 (Date of Birth ) is not the same as current value for E314 . HEIMS has not been updated with the incoming value. If the existing value needs to be updated please use the Enrolment Revisions Submission.

315

  • 50107 - The following Sex code: 0 is not valid or current.
  • 50400 - E315 (Sex Code) is not valid
  • 50414 - Sex Code (E315) was not updated from: <HEIMS System Sex Code> to: <Incoming Sex Code>. To modify Sex Code (E315) use Variation Reason Code (E446) = 2 (Modify)
  • 50359 - Incoming E315 (Gender code) is not the same as current value for E315 . HEIMS has not been updated with the incoming value. If the existing value needs to be updated please use the Enrolment Revisions Submission.

316

  • 50105 - The following ATSI code: is not valid or current.
  • 50143 - Aboriginal and Torres Strait Islander value cannot be updated. Aboriginal and Torres Strait Islander value for Student 0 cannot be updated from 1 to 2.
  • 900093 - Aboriginal and Torres Strait Islander Code (E316) was not updated from: <HEIMS System ATSI> to: <Incoming Records ATSI). To modify Aboriginal and Torres Strait Islander Code (E316) use Variation Reason Code (E446) = 2 (Modify)
  • 50416 - Aboriginal and Torres Strait Islander value for Staff %0 was updated from %1 to %2.
  • 700031 - Aboriginal and Torres Strait Islander Code: is not valid.

319

  • 50113 - The Location code of term residence E319 is not valid or current.
  • 700072 - Inappropriate E319 for student who has never arrived in Australia

320

  • 50112 - The Location code of permanent home residence E320 is not valid or current
  • 700073 - If Location Code of Permanent Home Residence (E320) starts with "A", but there are no units of study for the same student/course/reporting period year with Citizen/resident indicator (E358) equal to 1, 2, 3 or 8.
  • 900009 - The Location Code of Permanent Home Residence is not a valid Australian postcode.
  • 900010 - The Location Code of Permanent Home Residence is not a valid country code.

327

  • 50118 (HEP) - The following BasisForAdmissionToCourseCode: is not valid or current.
  • 50469 - E327 (New basis for admission to current course) value is not valid for incoming E575 (Study Reason Identifier.
  • 500011 - Student has a different Commencement Date for existing Course of Study. Reported Commencement Date = [incoming record commencement date]. Existing date = [existing Commencing Student at Course of Study Enrolment Commencent Date]
  • 500013 - A continuing student cannot have a Course of Study commencement date in the currently year. Please correct through the enrolment revision submission before submitting this record.
  • 500014 - Student: <Student Number> has no existing record for Course of Study and was reported as continuing student. New record created for Course of Study: <Course of Study code> Commencement Date = <incoming record commencement date> and Basis for Admission was set to 02.
  • 700074 - The New Basis for Admission to Current Course Code is not appropriate for an undergraduate course.
  • 50428 (HEP) - E493 (Highest educational participation prior to commencement) is not valid for a continuing student
  • 50429 - If E327 (New basis for admission to current course) has a value of 01 and the year is 2009 or greater, E572 (Year Left School) must have a value of 0000 or 0001.
  • 50430 - If E493 (Highest educational participation prior to commencement) is 010000 then E327 (New Basis for Admission to Current Course) must have a value of 01.
  • 50468 - E327 (New basis for admission to current course) value is not valid for incoming E574 (Highest educational attainment of parent/guardian 2)
  • 55028 - E310 (Course of study type code) is inappropriate for E327 (Basis for admission) for domestic students
  • 55030 - E310 (Course of Study Type code) is inappropriate for E327 (Basis For Admission) for overseas student
  • 50361 (HEP) - Incoming New Basis for admission to current course <incoming E327> is not the same as the existing HEIMS value <current E327>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission.
  • 50361 (VET) - Incoming New Basis for admission to current course <incoming E327> is not the same as the existing HEIMS value <current E327>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission.
  • 50428 (VET) - E493 (Highest educational participation prior to commencement) is not valid for a continuing student
  • 50118 (VET) - The following BasisForAdmissionToCourseCode: is not valid or current.
  • 900008 - The New Basis for Admission to Current Course is not valid.
  • 900109 - The New Basis for Admission to Current Course is not the same as the previously reported value for Course Code.
  • 900110 - The New Basis for Admission to Current Course is not the same as the previously reported value for Course Code.
  • 700099 - If E493 (Highest educational participation prior to commencement) is 010000 then E327 (New Basis for Admission to Current Course) must have a value of 01 or NULL.

329

  • 50156 - The following Mode Of Attendance Code: 0 is not valid or current.
  • 55017 - E329 (Mode of Attendance) is 5 but E310 (Course of study type code) for E307 is not appropriate.
  • 900011 - The Mode of Attendance Code is not valid.
  • 900080 - The Mode of Attendance Code is not valid.

330

  • 50133 - The following Attendance type Code: 0 is not valid or current.
  • 55032 - Not a valid research Type of Attendance Code.
  • 900012 - The Type of Attendance Code is not valid.
  • 900081 - The Type of Attendance Code is not valid.

337

  • 50136 - The following WEI Code: 0 is not valid or current.
  • 50169 - Specified Work Experience in Industry indicator: is different from a previously reported record

346

  • 50106 - The following Country of Birth Code: 0 is not valid or current.
  • 700077 - Country of Birth (E346) must be 1100 if Year of Arrival in Australia (E347) is 0001.
  • 700078 - Country of Birth (E346) would normally NOT be 1100 or 9999 ifYear of Arrival in Australia (E347) is NOT A999 or 0001.
  • 700079 - Country of Birth (E346) would normally be 1100 if Aboriginal and Torres Strait Islander Code (E316) is 3, 4 or 5.
  • 700080 - Country of Birth (E346) must be 9998, 9999 or valid country code if Highest Educational Participation (E493) is 000000.
  • 900097 - Country of birth (E346) was not updated from: <HEIMS System Country of birth> to: <Incoming Records Country of birth>. To modify Country of birth (E346) use Variation Reason Code (E446) = 2 (Modify)

347

  • 50175 - Year of Arrival in Australia Code: is not valid.
  • 700030 - Year of Arrival in Australia Code: is not valid.
  • 700082 - The Year of Arrival in Australia Code is inappropriate for students born overseas.
  • 700083 - The Year of Arrival in Australia Code is inappropriate for students born in Australia.
  • 700084 (HEP) - The Year of Arrival in Australia Code: is inappropriate for students studying in Australia.
  • 700084 (VET) - E347 (Year of Arrival in Australia) code is inappropriate for students studying in Australia.

348

  • 50108 - The following Spoken At Home Language Code: E348 is not valid or current.
  • 700087 - Language Spoken at Home (E348) would normally be 0001, 8000, 9998 or 9999 if Aboriginal and Torres Strait Islander Code (E316) is 3, 4 or 5.

350

  • 900003 - The Course of Study Load is not valid for the Course Code.

354

  • 90001 - The Unit Of Study: does not exist.
  • 50244 - Unit of Study already exists. This student has been reported in a previous student submission with the same Unit of Study at the same Census Date.
  • 50216 - No matching record found for the Unit of Study Code <incoming Unit of Study Code> and Unit of Study Census Date<incoming Unit of Study Census Date>

355

  • 700039 - The Unit of study completion status reported for Student and Unit is invalid. The Unit of study completion status must be a value of either: 1, 2, 3 or 4.
  • 900013 - The Unit of Study Completion Status is not valid.

358

  • 50152 - The following Citizenship Status Code: is not valid or current.
  • 900014 - The Citizen/Resident Indicator is not valid.
  • 900082 - The Citizen/Resident Indicator is not valid.
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369 - 467

369

  • 50431 - The Tertiary Entrance Score (E369) must be blank for a VET provider (the supplied value will not be stored in HEIMS).
  • 50432 - For a HEP provider the Tertiary enterance score (E369) is not valid.
  • 50362 - Incoming Tertiary entrance score <incoming E369> is not the same as the existing HEIMS value <current E369>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission.
  • 900015 - The Tertiary Entrance Score is not valid.

381

  • 50341 - E381 (Amount paid up front) is not correct

384

  • 55009 - HEP Student Number <incoming E313>. Debt amount is greater than charged amount for Unit Of Study <incoming E354> with Census Date <incoming E389>. Debt amount = <incoming E558>. Charged amount = <incoming E384>.
  • 55008 - Total amount charged: (total E384) must be greater than zero for this Unit of Study. Paid up front = (total E381) and Debt amount = (total E558).
  • 50318 - The E384 (Total amount charged) is greater than the SA-HELP annual limit. SA-HELP annual limit is: <HEIMS SA-HELP annual limit for reporting year>.
  • 50319 - An existing SA-HELP charged amount of <HEIMSTotalStudentChargedAmount> already exists in HEIMS for this student in <Year>. In combination with the incoming submission this would exceed the annual limit of <SA-HELP Annual Limit>.

386

  • 50129 - Error: "Student Seeking Assistance for Disability Type Code" is not current
  • 50130 - Error: "Student Statement Of Disability Type Code" is not current

390

  • 50153 - The CurrentEligibilityForHELPTypeCode is not valid or current.

392

  • 50155 - The following CurrentMaxStudentContributionCalculationTypeCode: is not valid or current.

394

  • 50465 - The incoming Course of Study Name (E394): must equal the full Course Name (E308): for a VET Provider.

401

  • 55033 - The Person Identification Code is not found
  • 55034 - Staff record already exists for the New Person Indentification Code

408

  • 50412 - Current Duties Classification Level code (E408) is not valid or current
  • 50418 - There exists more than one staff record with CurrentDutiesClassnLevel code (E408) = 001 (Vice-Chancellor) in.
  • 900033 - The Classn-Current is not valid.
  • 900062 - Staff does not have Classn-Current last year.

412

  • 50404 - E412 (Function Code) is not valid
  • 900092 - Person did not have this Function code (E412) last year. Code(s) used last year: <Function Code in prior year>. Code used this year:.
  • 900035 - The Function Code is not valid.
  • 900064 - Staff does not have Function Code last year.

415

  • 700028 - Census Date: must be equal to or less than the Current Date:
  • 700054 - The required attribute "Reporting Year" is in the future and invalid for Student.
  • 50301 (E415) - E415 Reporting Year/Period is mandatory for record from 2008.
  • 50424 - E415 (Reporting year/period) is an invalid year.
  • 900076 - The Reporting Year is outside of the institute's effective reporting dates.
  • 900077 - The Reporting Year is outside of the institute's effective reporting dates.
  • 900074 - The Reporting Year is outside of the institute's effective reporting dates.
  • 900083 - The Reporting Year is outside of the institute's effective reporting dates.
  • 900054 - The Reporting Year is outside of the institute's effective reporting dates.
  • 50408 - The first four digits of E415 (Reporting year/period) must be in range 2005 to 9999 and the last digit must be 1
  • 50409 - E515 (Estimated Casual Full Time Equivalent) must be in range 0000 to 9999

446

  • 50308 - Record already exists.
  • 50309 - No matching record found.
  • 50200 - One or more matching records have already been deleted. Check the Summary Report for information on records that have been deleted by this submission.
  • 700047 - Record has been invalidated or deleted. It cannot be changed.
  • 700070 - Variation Reason Code: is not valid.
  • 50167 - The Unit Of Study: <incoming E354> does not exist for Census Date: <incoming E489>.
  • 50170 - The <Element Name> being added does not match the existing <Element Name>.
  • 50189 - Record in database already invalidated. If you wish to record a remission for this unit of study you will need to:
    1. Delete the invalidated record
    2. Re-submit the record to be remitted and
    3. Remit the re-submitted record.
  • 50190 - Record in database already invalidated. If you wish to record a change for this unit of study you will need to:
    1. Delete the invalidated record
    2. Re-submit the record with the correct information
  • 50193 - Record already exists.
  • 50203 - No matching record found
  • 50204 - No matching record found
  • 50221 - Student cannot have a matching record within the RL file for a deletion request.
  • 50222 - Student cannot have a matching record within the RL file for a remission request.
  • 50224 - It is not possible to reinstate this record without first deleting it and then supplying an additional record.
  • 50225 - Record in database has already been remitted. To update details use Revisions Reason Code 2 to modify its details, if required.
  • 500015 - Record in database already invalidated. If you wish to re-add this unit of study you will need to:
    1. Delete the the invalidated record and
    2. Re-add the record.
  • 50205 - No matching OS-HELP record found in HEIMS.
  • 50304 - Invalid Revision Reason Code.
  • 50324 - E579 (Joint Degree Provider) already exists for E313 (Student ID) at E307 (Course Code).
  • 50325 - No matching E579 (Joint Degree Provider) found.
  • 50425 - Variation Reason Code must be 4 or 5.
  • 50426 - A record already exists for this Student Id and Course Code.
  • 50427 - Unable to locate record to be deleted (Variation Code = 4).
  • 50315 - Record not found in HEIMS to modify
  • 50316 - Record not found in HEIMS to delete
  • 50317 - Record already exists in HEIMS
  • 55045 - No matching OS-HELP record found in HEIMS
  • 55046 - Multiple records for this student, course and commencement date have been deleted.
  • 50480 - Deleting the OS-HELP for study in Asia will terminate the match to the OS-HELP Language study.
  • 50481 - Deleting the OS-HELP Language study will terminate the match to the OS-HELP for study in Asia.
  • 50405 (FT) - Record already exists in HEIMS. To modify a record use Variation Reason code (E446) = 2 (Modify)
  • 50405 (CA) - Record already exists in HEIMS. To modify a record use Variation Reason Code (E446) = 2 (Modify)
  • 50406 (FT) - No record can be found in HEIMS
  • 50406 (CA) - No record can be found in HEIMS
  • 50407 - Variation Reason code (E446) is not valid
  • 50482 - Changing the OS-HELP for study in Asia, OS-HELP Language study commencement date will terminate the match to the OS-HELP Language study.
  • 50484 - Changing the OS-HELP for study in Asia - OS-HELP Language study commencement date will terminate the match to the OS-HELP Language study but no new match will be created.

455

  • 50472 - For a VET provider the Combined Course of Study Indicator (E455) must be 0.

460

  • 50434 - The Previous RTS EFTSL (E460) must be blank for a VET provider (the supplied value will not be stored in HEIMS).
  • 50363 - Incoming Previous RTS EFTSL <incoming E460> is not the same as existing HEIMS value <current E460>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission

461

  • 900005 - The Field of Education Code is not valid for the Course Code.

462

  • 50012 - The supplementary field of education code (E462) is not valid for the Course (E307).
  • 50467 - For a VET provider the Field of Education Supplementary code (E462) must be null.
  • 900006 - The Field of Education Supplementary Code is not valid for the Course Code.

463

  • 90015 - The Specialisation code (E463) is not valid for Course code (E307)
  • 90017 - The Student Past Course Completion Specialisation record is not an award course
  • 50011 - The Specialisation code (E463) 0 is not valid for Course code (E307) 1
  • 900041 - The Specialisation Code is not valid.

464

  • 50137 - The following ASCED Code: 0 is not valid or current.
  • 500012 - Unit of study code has reported Discipline Group Code which is different from previously reported Discipline Group Code for Student Number.
  • 900016 - The Discipline Code is not valid.

465

  • 700006 - Separation Status of Higher Degree Research Students Code: is not valid.
  • 50124 - The Separation Status of Higher Degree Research Students Code is not valid or current.
  • 50435 - The Separation Status of Higher Degree Research Students (E465) must be blank for a VET provider (the supplied value will not be stored in HEIMS).
  • 50364 - Incoming Separation of Status of higher Degree Research students <incoming E465> is not the same as the existing HEIMS value <current E465>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission.

467

  • 50111 - The Permanent Residence Post Code is not valid or current.
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470 - 521

470

  • 10204 - Invalid Australian state provided.

476

  • 50121 (HEP) - The following Commencing location code of permanent home residence: is not valid or current
  • 55031 - Inconsistent commencing location (E476) details for matching Student ID (E313)
  • 50365 (HEP) - Incoming Commencing Location Code of Permanent Home Residence <incoming E476> is not the same as the existing HEIMS value <current E476>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission
  • 50365 (VET) - Incoming Commencing Location Code of Permanent Home Residence <incoming E476> is not the same as the existing HEIMS value <current E476>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission
  • 50121 (VET) - The following Commencing location code of permanent home residence: is not valid or current.

477

  • 50160 - The Campus Postcode (E477): is not valid or current.
  • 50161 - The Campus Postcode (E477): is not valid or current.
  • 900017 - The Campus Postcode is not a valid Australian postcode.
  • 900018 - The Campus Postcode is not a valid country code.

486

  • 50366 - Incoming Name of suburb/town/locality <incoming E486> is not the same as the existing HEIMS value <current E486>. HEIMS has not been updated with the incoming value. If the existing value needs to be modified please use the Enrolment Revisions Submission

487

  • 50125 - The following StudentScholarship Type Code: 0 is not valid or current.
  • 50436 - The Scholarship Type Code (E487) must be 00 for a VET provider.
  • 55029 - A research scholarship is only valid for a research course of study
  • 700088 - The Scholarship Type code (E487) for IPRS student must have a matching unit of study in the same student/course/reporting period with a Citizen/Resident Indicator (E358) = 4 or 5 and a student Status code (E490) = 309
  • 700089 - The Scholarship Type code (E487) for APA student must have a matching unit of study in the same student/course/reporting period with a Citizen/Resident Indicator (E358) = 1, 2, 3, or 7

488

  • 50151 - The entered CHESSN: does not match any existing CHESSN in HEIMS.
  • 50226 - An OS-HELP loan for CHESSN in the same 6 month period.
  • 50227 - 2 or more OS-HELP records already exist for CHESSN:
  • 50423 - The same CHESSN has been provided against more than one Student ID.

489

  • 50223 - HEIMS Internal ATO Error 50223. Please contact HEIMS
  • 900099 - The Unit of Study Census Date cannot be in the future

490

  • 50158 - The following CurrentStudentLiabilityAndStatusTypeCode: 0 is not valid or current.
  • 50180 - HEIMS Internal E490 to E380 Error 50180. Please contact HEIMS
  • 55012 - VET Student Status Code is not valid for HEP submission
  • 55013 - Student Status Code is not valid for VET
  • 50154 - HEIMS Internal Error: "Liability Status Type Code" is not current. Please contact HEIMS.
  • 50320 - The Student Status Code %0 is not valid for a research or non-award programs student
  • 55018 - The Student Status Code %0 is not valid for a cross-provider program student
  • 55020 - E310 or E358 inconsistent for pre-2005 PELS student
  • 55021 - The Course of Study Type Code %0 or Citizen/Resident Indicator %1 is not valid for a pre-2017 research student
  • 55023 - E310 (Course of Study Type Code) on Course file not valid for E490 (Student Status)
  • 55026 - E490 (Student status code) is not valid for an enabling course or E358 (Citizen/resident indicator)
  • 800039 - The Student Status Code %0 is not valid for a contribution exempt student
  • 50322 - E310 (Course of study code) must be a valid course of study type, and is an award course
  • 50323 - E310 (Course of study type code) is inconsistent for BOTP students.
  • 55024 - E490 is invalid for pre-2001 RTS student
  • 55038 - E490(Student Status Code) invalid for E310 (Course Of Study Type Code)
  • 55042 - E490 / E310 inconsistent with E529 (Loan fee) value
  • 55043 - E490 / E310 inconsistent with E529 (Loan fee) value
  • 55019 - E529 (Loan fee) value is inconsistent for a student in a VET course
  • 50360 - E310 (Course of Study Type code) equal to 82 (Certificate IV) is not valid for E490 (Student Status code)
  • 700098 - A state government subsidised student who is enrolled in a graduate diploma or graduate certificate is not eligible for VET FEE-HELP assistance and is not to be reported in the VET student submission.
  • 55047 - E310 or E358 inconsistent for BOTP students for Unit of Study Census Date
  • 900019 - The Student Status Code is not valid.
  • 50483 - Changing the OS-HELP for study in Asia, OS-HELP Language study commencement date will terminate the match to the OS-HELP Language study and create a new match to another existing OS-HELP Language study.
  • 55022 - E310 or E358 inconsistent for BOTP students for Unit of Study Census Date

493

  • 50120 (HEP) - The Highest Educational Participation Prior to Commencement Code: is not valid or current.
  • 50367 (HEP) - Incoming Highest education participation prior to commencement <incoming E493> is not the same as the existing HEIMS value <current E493>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission
  • 50367 (VET) - Incoming Highest education participation prior to commencement <incoming E493> is not the same as the existing HEIMS value <current E493>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission
  • 700097 (HEP) - The Highest Educational Participation Prior to Commencement Code cannot be "000000" (Overseas student) if there are no units of study in the same Reporting period year with Citizen/ Resident indicator = 4 or 5.
  • 700097 (VET) - The Highest Educational Participation Prior to Commencement Code cannot be NULL or "000000" (Overseas student) if there are no units of study in the same Reporting period year with Citizen/ Resident indicator = 4 or 5.
  • 50120 (VET) - The Highest Educational Participation Prior to Commencement Code: is not valid or current.
  • 900020 - The Highest Educational Participation Prior to Commencement is not valid.

500

  • 50437 - The Overseas Student Fee (E500) must be blank for a VET provider (the supplied value will not be stored in HEIMS).
  • 700011 - The Overseas Student Fee (E500) will be updated to $0.

501

  • 50410 - Highest Qualification code (E501) is not valid or current
  • 900037 - The Highest Qualification is not valid.
  • 900065 - Staff does not have Highest Qualification last year.

502

  • 50411 - Highest Qualification Place code (E502) is not valid or current
  • 900095 - E502 (Place of highest qualification) was not updated from: <HEIMS System Place of highest qualification> to: <Incoming Records Place of highest qualification). To modify E502 (Place of highest qualification) use Variation Reason Code (E446) = 2 (Modify)

506

  • 50413 - Work Contract code (E506) is not valid or current
  • 50415 - Person did not have this Work Contract (E506) last year. Code(s) used last year: <Work Contract Code in prior year>. Code used this year:.
  • 900032 - The Work Contract Code is not valid.
  • 900059 - Staff does not have Work Contract Code last year.

507

  • 900060 - The Current Duties Term Code is not valid.
  • 900061 - Staff does not have Current Duties Term Code last year.

509

  • 50401 - The Current Duties Classification Level Group code (E509) is not valid or current

510

  • 50402 - E510 (Organisational Unit code) does not currently exist in HEIMS
  • 50420 - Organisational Unit code (E510) is not valid or current

511

  • 50403 - E511 (Work Sector Code) is not valid
  • 50470 - No record exists on the file for Person Identification Number with a Work Sector Code (E511) = 1
  • 900034 - The Work Sector Code is not valid.

512

  • 50218 - OS-HELP Study Commencement date can not be less than 1 Jan 2005

513

  • 50417 - The Full Time Equivalence at Reference Date (E513) values for person id: in sum to more than 100.

521

  • 50473 - OS-HELP Language study loan has not been matched to an OS-HELP for study in Asia loan.
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525 - 565

525

527

  • 50313 - E527 (HELP debt incurral date): <incoming E527> must be greater or equal to 01/01/2012
  • 50314 - E527 (HELP debt incurral date): <incoming E527> must be less than or equal to system date.

528

  • 50476 - OS-HELP payment amount is greater than the amount determined for the reporting year.
  • 50477 - OS-HELP payment amount is greater than the amount determined for the reporting year.
  • 50478 - OS-HELP payment amount is greater than the amount determined for the reporting year.

529

  • 55025 - E529 (Loan fee) must be greater than zero
  • 55027 - E529 (Loan fee) must be zero
  • 800037 - A Loan fee is not charged on OS-HELP debts incurred from 2010

533

  • 50018 - Course Of Study Load (E350) cannot be different from a previously reported record.
  • 50019 - Combined Course of Study Indicator (E455) cannot be different from a previously reported record.
  • 50023 - The reported Course of Study code (E533) has been superseded by the new Course of Study code. The new course of study must be used on the input records.
  • 50464 - The incoming Course of Study code (E533): must equal the Course code (E307): for a VET Provider.

534

  • 55014 - The Course of Study commencement date for a student accessing VET FEE-HELP must not be later than the NTIS Expiry date for the course.
  • 50040 - The Course of study commencement date for a student accessing VET FEE-HELP must not be later than the NTIS Expiry date 0 for the course.
  • 50041 - Student 0 at Course of study 1 contains a Unit of study census date 2 earlier than the new Course of study commencement date
  • 50042 - A continuing student cannot have a Course of study commencement date in the current year. Please correct through the enrolment revison submission before submitting this record.

536

  • 50005 - The course admission criteria: 0 is not valid
  • 50004 - The course fee option type: 0 is not valid

537

  • 900021 - The Additional Entrance Criteria is not valid.

551

  • 50168 - Specified Summer School Indicator: is different from a previously reported record

553

554

556

558

  • 55039 - No discount can apply to Student: [incoming E313] / Course Code: [incoming E307] / Census Date: [incoming Census Date], Total Paid: $[total aggregated E381 amount], Total Charged: $[total aggregated E384 amount]
  • 55040 - Discount applies to Student: [incoming E313] / Course Code: [incoming E307] / Census Date: [incoming Census Date], Total Paid: $[total aggregated E381 amount], Total Charged: $[total aggregated E384 amount].
  • 50342 - E558 (HELP debt amount) is not correct
  • 55011 - Discount applies to Student: [incoming E313] / Course Code: [incoming E307] / Census Date: [incoming Census Date], Total Paid: $[total aggregated E381 amount], Total Charged: $[total aggregated E384 amount].
  • 55010 - No discount can apply to Student: [incoming E313] / Course Code: [incoming E307] / Census Date: [incoming Census Date], Total Paid: $[total aggregated E381 amount], Total Charged: $[total aggregated E384 amount]

559

  • 50028 - The Course Campus post code: is not valid.
  • 50029 - The Country Code: is not valid
  • 900022 - The Course Campus Postcode is not a valid Australian postcode.
  • 900023 - The Course Campus Postcode is not a valid country code.
  • 800052 (E559) - Matching HEIMS record could not be located

560

  • 50306 (HEP) - E560:%1 (Credit Used Value) is smaller than the existing value:%1. E560 and the related credit transfer element values [E560-E566] will not be updated. If updates are required to these values, please use the Enrolment Revision process.
  • 700091 (HEP) - Credit Used Value (E560) must be 0000 if Credit Offered Value (E565) is 0000.
  • 50306 (VET) - E560:%1 (Credit Used Value) is smaller than the existing value:%1. E560 and the related credit transfer element values [E560-E566] will not be updated. If updates are required to these values, please use the Enrolment Revision process.
  • 700091 (VET) - Credit Used Value (E560) must be NULL or 0000 if Credit Offered Value (E565) is NULL or 0000.
  • 50301 (E560) - E560 Credit Used Value is mandatory for record from 2008.

561

  • 50287 (HEP) - The Details of Prior Study for which Credit/RPL was Offered must be Code: is not valid or current.
  • 50297 (HEP) - Details of Prior Study (E561) must not be 0000 if Credit Offered Value (E565) is not 0000.
  • 700092 (HEP) - Details of Prior Study (E561) must be 0000 if Credit Offered Value (E565) is 0000.
  • 50297 (VET) - Details of Prior Study (E561) must not be NULL or 0000 if Credit Offered Value (E565) is not NULL or 0000.
  • 700092 (VET) - Details of Prior Study (E561) must be NULL or 0000 if Credit Offered Value (E565) is NULL or 0000.
  • 50287 (VET) - The Details of Prior Study for which Credit/RPL was Offered must be Code: is not valid or current.
  • 50301 (E561) - E561 Details of Prior Study for which Credit/RPL was Offered is mandatory for record from 2008.

562

  • 50288 (HEP) - E562: (Field of education of prior VET study for which credit was offered) is not valid
  • 50298 (HEP) - Field of Education (E562) must NOT be 0000 if Details of Prior Study (E561) is 0200 or 0300.
  • 700094 (HEP) - Field of Education (E562) must be 0000 if Credit Offered Value (E565) is 0000.
  • 50298 (VET) - Details of Prior Study (E561) must not be NULL or 0000 if Credit Offered Value (E565) is not NULL or 0000.
  • 700094 (VET) - Field of Education (E562) must be NULL or 0000 if Credit Offered Value (E565) is NULL or 0000.
  • 50288 (VET) - E562: (Field of education of prior VET study for which credit was offered) is not valid
  • 50208 - E562 (Field of education of prior VET study for which credit was offered) is not valid
  • 50301 (E562) - E562 Field of Education of Prior VET Study for which Cred/RPL was Offered is mandatory for record from 2008.

563

  • 50290 (HEP) - E563: (Level of education of prior VET study for which credit was offered) value is not valid
  • 50299 - E563 (Level of education of prior VET study for which credit was offered) must not be 000 if E561 = 0200 or 0300
  • 700093 (HEP) - Level of Education (E563) must be 000 if Credit Offered Value (E565) is 0000.
  • 700093 (VET) - Level of Education (E563) must be NULL or 000 if Credit Offered Value (E565) is NULL or 0000.
  • 50290 (VET) - E563: (Level of education of prior VET study for which credit was offered) value is not valid
  • 50301 (E563) - E563 Level of Education of Prior VET Study for which Cred/RPL was Offered is mandatory for record from 2008.

564

  • 50300 (HEP) - Type of Provider (E564) must NOT be 00 if Details of Prior Study (E561) is 0200 or 0300.
  • 700095 (HEP) - Type of Provider (E564) must be 00 if Credit Offered Value (E565) is 0000.
  • 50300 (VET) - Details of Prior Study (E561) must not be NULL or 0000 if Credit Offered Value (E565) is not NULL or 0000.
  • 700095 (VET) - Type of Provider (E564) must be NULL or 00 if Credit Offered Value (E565) is NULL or 0000.
  • 50291 - E564: (Type of provider where VET study was undertaken) value is not valid
  • 50301 (E564) - E564 Type of Provider where VET Study was Undertaken is mandatory for record from 2008.

565

  • 50302 (HEP) - E565:%1 (Credit Offered Value) is smaller than the existing value:%1. E565 and the related credit transfer element values [E560-E566] will not be updated. If updates are required to these values, please use the Enrolment Revision process.
  • 50293 (HEP) - The Credit/Status Higher Education Provider Code: is not valid or current.
  • 50294 - Credit Offered Value (E565) must be greater than or equal to Credit Used Value (E560).
  • 700096 (E565 – HEP) - Credit/Status Higher Education Provider (E566) must be 0000 if Credit Offered Value (E565) is 0000.
  • 50302 (VET) - E565:%1 (Credit Offered Value) is smaller than the existing value:%1. E565 and the related credit transfer element values [E560-E566] will not be updated. If updates are required to these values, please use the Enrolment Revision process.
  • 50293 (VET) - The Credit/Status Higher Education Provider Code: is not valid or current.
  • 700096 (E565 – VET) - Credit/Status Higher Education Provider (E566) must be NULL or 0000 if Credit Offered Value (E565) is NULL or 0000.
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566 - 888

566

  • 50292 - An invalid provider code has been reported for the Credit/status Higher Education Provider code
  • 50295 (HEP) - Credit/Status Higher Education Provider (E566) must NOT be 0000 if Details of Prior Study (E561) is 0100 or 0300.
  • 50295 (VET) - Credit/Status Higher Education Provider (E566) must NOT be NULL or 0000 if Details of Prior Study (E561) is 0100 or 0300.
  • 50301 (E566) - E566 Credit/Status Higher Education Provider Code is mandatory for record from 2008.
  • 700096 (E566 – HEP) - Credit/Status Higher Education Provider (E566) must be 0000 if Credit Offered Value (E565) is 0000.
  • 700096 (E566 – VET) - Credit/Status Higher Education Provider (E566) must be NULL or 0000 if Credit Offered Value (E565) is NULL or 0000.

569

  • 50350 - E569 (Campus OP Type) is invalid
  • 900024 - The Type of Operation of Campus is not valid.

570

  • 50351 - E570 (Offshore Mode) is invalid
  • 50352 - E571 (Offshore Delivery) is invalid
  • 900025 - The Principal Mode of Delivery of Offshore Course is not valid.

571

  • 900026 - The Offshore Delivery Indicator is not valid.

572

  • 50311 - Incoming E572 (Year Left School code): was updated from: <HEIMS E572> to: <incoming E572>
  • 50463 - If E572 (Year Left School) is 0001, or E573 (Highest educational attainment of parent/guardian 1) is 01 then E327 (New Basis for Admission to Current Course) must have a value of 01.
  • 50310 - The Year Left School Code is not valid or current.
  • 50438 - The Year Left School (E572) must be blank for a VET provider (the supplied value will not be stored in HEIMS).
  • 50447 - Year Left School (E572) must be 0000 if Highest Educational Participation (E493) is 000000.
  • 50449 - Year Left School (E572) must NOT be 0000 if Highest Educational Participation (E493) is NOT 000000.
  • 50450 - Year Left School (E572) must be 9997 if Highest Educational Participation (E493) is 079999.
  • 50443 - E572 (Year left school) must be numeric or null.
  • 50444 - E572 (Year left school) must not be blank.
  • 50445 - E572 (Year left school) should be blank when E415 is pre-2009.
  • 50446 - E572 (Year left school) must not be a future year.
  • 50448 - E572 (Year left school) must be 0001 if E493 is 010000.

573

  • 50451 - E573 (Highest educational attainment of parent/guardian 1) code <Education-Parent1 code> is not valid.
  • 50452 - A value must be entered for E573 (Highest educational attainment of parent/guardian 1) from 2010 onwards.
  • 50453 - No values should be entered for E573 (Highest educational attainment of parent/guardian 1) when E415 (Reporting Year/Period) is pre-2010.
  • 50459 - If E573 (Highest educational attainment of parent/guardian 1) contains a value of 98 or 99, E574 must be 98, 99, or NULL.
  • 50460 - If E573 (Highest educational attainment of parent/guardian 1) has a value of 01, the value for E574 (Highest educational attainment of parent/guardian 2) must be 01, 98 or blank.
  • 50462 - If E327 (New basis for admission to current course) has a value of 01 and the year is 2010 or greater, E573 must have a value of 01.
  • 50455 - The Highest Educational Attainment of Parent/Guardian 1 (E573) must be blank for a VET provider (the supplied value will not be stored in HEIMS).
  • 50368 - Incoming Highest Educational Attainment of Parent/Guardian 1 <incoming E573> is not the same as the existing HEIMS value <current E573>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission

574

  • 50454 - If E574 (Highest educational attainment of parent/guardian 2) has a value of 01, the value for E573 (Highest educational attainment of parent/guardian 1) must also be 01.
  • 50457 - E574 (Highest educational attainment of parent/guardian 2) code <Education-Parent2 code> is not valid.
  • 50458 - No value should be entered for E574 (Highest educational attainment of parent/guardian 2) when E415 (Reporting Year/Period) is pre-2010.
  • 50461 - The Highest Educational Attainment of Parent/Guardian 2 (E574) must be blank for a VET provider (the supplied value will not be stored in HEIMS).
  • 50369 - Incoming Highest Educational Attainment of Parent/Guardian 2 <incoming E574> is not the same as the existing HEIMS value <current E574>. HEIMS has not been updated. If the existing value needs to be modified please use the Enrolment Revisions Submission

575

  • 50440 - The Study Reason Identifier Code is not valid or current.
  • 50441 - The Study Reason Identifier (E575) must be blank for a HEP provider (the supplied value will not be stored in HEIMS).
  • 50321 - Incoming E575 (Study Reason Identifier) <incoming Study Reason Identifier code> is not valid for a continuing student. The incoming value has not been loaded to HEIMS.

576

  • 50439 - The Labour Force Status Identifier (E576) must be blank for a HEP provider (the supplied value will not be stored in HEIMS).
  • 50442 - The Labour Force Status Identififier Code is not valid or current.

577

  • 800042 - Specified E577 (Recognition of Prior Learning) is different from a previously reported Recognition of Prior Learning for Unit of Study Code (E354) at Census Date (E489). The incoming value has not been loaded to HEIMS.
  • 800043 - E577 (Recognition of Prior Learning) must be 0, 1, or 2 when E489 (Census Date) is post 2012
  • 800045 - The RPL Code is not valid or current.

578

  • 800038 - E578 (Completion Percentage) is invalid.
  • 800041 - E313 (Student Id)/Course Code (E307) has reported E578 (Completion Percentage) which is different from previously reported value and has updated the existing value in HEIMS.

579

  • 80060 - E579 (Joint Degree Provider) must be a valid higher education provider code or 0000.

582

  • 50485 - OS-HELP Language Code is invalid
  • 55044 - OS-HELP Language code must be null for pre 2015 record

583

  • 50474 - OS-HELP for study in Asia loan does not have a matched OS-HELP Language study loan.
  • 50475 - OS-HELP for study in Asia record already exists with the same 583 (OS-HELP Language study commencement date).

584

  • 900053 - The Unique Student Identifier (USI) has already been reported for another student.
  • 900051 - A student with an existing Unique Student Identifier cannot be updated with a blank.
  • 900052 - This Unique Student Identifier (USI) has updated the existing HEIMS value
  • 900072 - The exempt Unique Student Identifier (USI) is not current.

585

  • 900045 - The Student Fee Type is not valid.

586

  • 900046 - The Broad Course Type is not valid.

588

  • 900036 - The Equivalent Full-Time Salary Range - Current Duties is not valid.

589

  • 900047 - The Commencing Student Indicator is not valid.

888

  • 55036 - NEW_Person Identification Code has already been concorded to a different Person Identification Code
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