University Applications and Offers Data Collection - 2017 Reporting Requirements

2017 reporting year

This page provides information about the data requirements for the University Applications and Offers data collection 2017 reporting year. Select the tabs below for the information you need.

2017 Ministerial Notice

 

The 2017 Ministerial Notice was issued on 24 August 2016. An update to the notice was released on 1 November 2016. The 2017 Reporting Requirements and Change Control document includes information about any changes that have been made since the 2016 reporting year to the files and elements included in the data collection and when you need to report.

Reporting requirements may be updated from time to time. Providers must keep up to date about any changes. Check the HEIMS Data Collections eNews for updates. If you print the requirements ensure you keep up to date - HEIMSHELP provides the latest data requirements at all times.

The guidelines and data elements are also available in PDF/DOCX formats on our Ministerial Notice documents page.

 

What?

What do you report?

The main submissions included in the University Applications and Offers Data Collection are provided on the University Applications and Offers - 2017 submission guidelines page.

A consolidated package of all the submissions guidelines is also available for you to view or print.

 

When?

When do you report?

The key dates and reporting deadlines calendar provides you with the due dates for reporting University Applications and Offers data to the department.

You must report data by the legislated deadlines. It is important that you don't wait to the due date to start reporting your data. You will need enough time to prepare, validate and submit your data. You will need to work through any errors or issues contained in the data before the deadline.

Table A and B Providers are required to submit two submissions to the department each year. Tertiary Admission Centres are required to submit five times each year.

The tables below provide details of when each submission will be due as advised by the Australian Conference of Tertiary Admission Centres (ACTAC).

Tertiary Admission Centres

Report Number Reference Date Submission Dates
1 5 October 2016 19 October 2016
2 24 January 2017 7 February 2017
3 27 February 2017 13 March 2017
4 3 April 2017 17 April 2017
5 11 May 2017 25 May 2017

Table A and Table B Higher Education Providers

Report Number Reference Date Submission Date
1 27 February 2017 13 March 2017
2 11 May 2017 25 May 2017
 

How?

How do you report?

Providers report University Applications and Offers data using the Higher Education Provider Client Assistance Tool (HEPCAT) which is a PC based application provided by the department. It helps you to prepare, validate and submit your data to HEIMS.

The Reporting with HEPCAT toolkit provides you with all the information you need to successfully install HEPCAT and submit your data. It includes system requirements (what type of PC you need to have), the HEPCAT user guide, access to relevant online training videos and recorded webinars.

Tertiary admission centres submit their data using web services. See the TAC only page for more information.

Need more help?

Our training page provides upcoming training dates and access to recorded webinars and training videos.

We can help you work out a training program for your organisation. Contact us for more information.

 

TAC only

Additional information for Tertiary Admission Centres

The University Applications and Offers Data Collection was established to make available standardised, comprehensive data on applications and offers for university places. The University Applications and Offers Data Collection is used for policy formulation and advice and will provide data for a range of reports to stakeholders and the public.

The data collection includes records for applications, offers and acceptances by domestic applicants for Commonwealth supported places in higher education undergraduate award courses.

Web Services Technical Specifications

TACs submit data via web services to the department's web service.

Version 1.6 of the technical specifications updates the department's web addresses and applies to all web services reporting from 3 July 2016.